Regulation 9 in Dublin
Management and Recruitment: 407 non-compliance(s) in the latest reports we read.
An inspection records what inspectors saw on one day; services respond with corrective actions — how to read this.
23 June 2026
An Turas, Dublin 24 · Regulation 9 — Management and recruitment
- 9(7)(a)(b)(c) Whilst it is acknowledged that there was an induction process and training in place, and evidence of team meetings having taken place in April 2026, inspectors found that the registered provider did not demonstrate that they had taken all reasonable measures to ensure that all employees were provided with sufficient information and training to safeguard the health safety and welfare of children attending the service and to comply with the regulations as follows: • A sample of three induction records were sought for the three most recently employed staff who commenced working in the service in 2024 and 2025. There were no induction records available for these staff. This was at variance with the service staff training policy which stated that each staff file contains: • Signed induction checklists. • Records of completed Support and Supervision sessions. • Through a review of records and discussions with staff, it was evident that staff had not received regular support and supervision. There were no records of regular formal supervision available. This was at variance with the service’s staff supervision policy which stated: ▪ One to one supervision will be scheduled every 12 weeks. ▪ New employees will have a one month check in, supervision meetings at 12 week intervals and a probationary review at six months
Provider's corrective action:
- The provider accepts that improvements are required to ensure all staff receive and have documented induction, support, and supervision in line with the service's policies and regulatory requirements. A standardised induction checklist has been introduced. This checklist will be completed, signed by both the employee and manager, and filed in the employee's personnel file before the completion of the induction period. A formal supervision schedule has been implemented to ensure all staff receive one-to-one supervision at least every 12 weeks, in accordance with the service's Staff Supervision Policy. New employees will receive a one-month check-in, supervision meetings at 12-week intervals, and a probationary review at six months, with all meetings documented and retained on the employee's file. Management will maintain a supervision tracker to monitor compliance, ensuring supervision sessions are completed within the required timeframe and that any training or support needs identified are actioned promptly. Management will hold monthly management meetings to review staffing matters, monitor compliance with induction and supervision requirements, discuss any outstanding actions, and ensure continuity and consistency in the implementation of the service's policies. Management will undertake quarterly audits of staff files to verify that induction, supervision, probation reviews, and all mandatory documentation are complete and up to date. Any gaps identified will be addressed immediately
23 June 2026
School Kids Aloud, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (a)(b) One written and validated reference was not available for one adult. (b) One written reference for one adult from a source other than a past employer was not validated
Provider's corrective action:
- (2)(a)(b) One staff member no longer works in the service and the reference from a source other than a past employer was validated. The registered provider will ensure that all references are obtained and validated prior to staff or students starting in the service as part of the service Recruitment Process
18 June 2026
Purple Turtle Montessori, Malahide · Regulation 9 — Management and recruitment
- (2) (d) See statutory notice section in relation to Immediate Action Notice IAN1044 served
15 June 2026
Ballyogan Community Development, Dublin 18 · Regulation 9 — Management and recruitment
- (a), (b) Two suitable written references were not provided for one adult. (d) A review of staff records identified that police clearance for an adult who was present and working in the service on the day of inspection could not be made available to the inspector. The person in charge informed the inspector that the adult had been residing abroad and was working in the service for a period of three weeks. As the adults file was inaccessible at the time of inspection, the inspector was unable to verify that the required vetting procedures had been completed and that appropriate records were maintained in accordance with Regulation 9(2)(d). It is acknowledged that the adult has since been removed from the service. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to two of adults commencing employment in the service as detailed above
Provider's corrective action:
- (a), (b)Upon identification of the noncompliance, two written references for the staff member were obtained and added to the personnel file. The file was reviewed to ensure all required documentation was present and compliant with Regulation 9. The recruitment checklist has been reviewed and updated to include a final compliance check to be signed by the person in charge prior to any employee commencing employment. No staff member will commence employment until all required documentation, including two satisfactory written references, have been received and verified (d)Upon identification that the required police clearance documentation for a student undertaking a three-week work placement from Germany was unavailable, the placement was immediately suspended and the student did not return to the service. The service has reviewed and updated its recruitment and placement procedures to ensure that all adults, including students, volunteers and work placement participants who have resided outside the State for a period of six months as an adult, provide the required overseas police clearance documentation and two references. A pre commencement checklist has been implemented to verify that all required vetting and documentation are in place before any individual begins work or placement within the service
15 June 2026
Horizons Montessori School, Dublin 6W · Regulation 9 — Management and recruitment
- A review of documentation showed that the procedures specified in regulation 9(2)(d) were not completed prior to one adult commencing in the service, as required. Allowing adults work with children before their suitability is established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- The registered provider stated that going forward all correct documentation will be filed before an employee begins employment or has contact with children and that a staff file checklist will be completed before employment commences to ensure compliance
15 June 2026
Ringsend Creche Ltd, Dublin 4 · Regulation 9 — Management and recruitment
- (2) The registered provider did not complete the following checks: (a) One written reference from a recent past employer had not been validated. (b) One written reference from a source other than a past employer had not been validated. Verification checks on adults must be completed prior to them having access to the children in order to establish they are appropriate to have access to children. (7) The registered provider did not ensure the following: (a) There was not sufficient documentary evidence available to establish that all new staff and existing staff received adequate information, training and supervision on the policies and procedures required under Schedule 5. For example, • Of the three new staff who commenced since the last inspection, there was documentary evidence available of an induction for one staff member. • Of the 24 staff who work in the service, there was documentary evidence of ongoing support and supervision for one staff member. • No training records were maintained. (c) There was not sufficient documentary evidence available to establish that all new staff and existing staff received adequate information, training and supervision on the appropriate practices related to the requirements of these regulations. For example, • Of the three new staff who commenced since the last inspection, there was documentary evidence available of an induction for one staff member. • Of the 24 staff who work in the service, there was documentary evidence available of ongoing support and supervision for one staff member. • No training records were maintained. This was not in line with the service staff training and supervision policies which were reviewed on the day. This had been identified as a non-compliance on the previous inspection, and the actions submitted failed to prevent a recurrence
Provider's corrective action:
- (2) (a)(b) Evidence was submitted that the references were verified and a manager verification checklist is now in use to ensure references are checked. (7) (a) The registered provider reports that they have completed and fully documented the mandatory induction process for the remaining 2 new staff members and that they are currently completing on going one to one supervision sessions for all remaining active staff members to review service policies. The service induction process with new induction checklist for all new staff will be completed, signed by management. All staff members will receive formal supervision at scheduled intervals throughout the year, scheduled in a supervision calendar. (c) The registered provider reports that they conducted a whole in service training day to cover Tusla regulatory practices, room standards and compliance expectations. They have reviewed their practices with in line with their Staff Training & Supervision Policy. The manager is strictly now accountable for updating the training log immediately upon completion of any training session
11 June 2026
Little Steps, Dublin 5 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that one staff member who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (4) Documents have been requested in relation to the staff members qualification. Going forward we will ensure that all documentation is completed and on file
10 June 2026
Dimples Creche & Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- (9)(2)(d) See Statutory Notice section in relation to Improvement Notice 0146 served
- Documentation reviewed evidenced that the procedures specified in paragraph (2)(d) had not been carried out prior to four of the adults commencing work in the service, see statutory notice
Provider's corrective action:
- Correct certified translation of the documents were obtained and made available by close of business on the day of inspection. Revised recruitment procedures will be implemented to prevent a discrepancy of this nature from occurring in the future. As outlined in the attached policy, all required recruitment checks and procedures will be completed prior to the appointment of any individual
10 June 2026
Little Scholars, Dublin 12 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure that each employee was suitable and competent as outlined below (a), (b) • There were no written validated references available for one staff member. • A second adult had two past employer references, but neither were validated by the registered provider before the employee commenced working in the service. • Three adult’s past employer references were not from their most recent past employer. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one staff member commencing employment in the service
Provider's corrective action:
- 2(a&b) & 3 The staff member who did not have the required documentation on file has not returned to work. The person in charge has completed and documented verbal reference checks to validate the staff member's employment history. All correspondence and follow-up actions will be recorded on the staff file. An administrator has been recruited to support the management team with the maintenance and oversight of documentation, staff files, and record-keeping systems. In addition, the service has engaged with Better Start to provide support and guidance to the management team in relation to management roles and governance arrangements. The person in charge will oversee the implementation of these supports, with progress reviewed monthly to ensure all documentation and record-keeping requirements are maintained in compliance with regulatory standards
10 June 2026
Tigers Childcare, Cabinteely · Regulation 9 — Management and recruitment
- (2) (d) It could not be ascertained whether additional Police vetting was required for one adult, due to insufficient information available within the records reviewed. (3) Documentation reviewed showed that the procedures specified above under Regulation 9(2)(d) had not been carried out prior to the adult commencing employment in the service. (4) One adult employed to work directly with the children did not hold a qualification deemed appropriate to work in an early year’s service
Provider's corrective action:
- The registered provider stated the following: (2)(d), (3) An up-to-date C.V was provided by the staff member which now states previous work placements. The recruitment process has been reviewed; management were briefed on recruitment and vetting policy; staff will not commence employment until human resource (HR) has issued authorisation to commence employment email after a thorough check has been completed. Management will conduct additional checks on staff files before a staff member commences and inform HR if additional documentation is required. (4) Following a recent Regulatory Compliance Meeting, it was agreed that a clear roadmap has been established for all existing colleagues to achieve a minimum Level 5 qualification in childcare by summer 2027. The registered provider state d that they are actively engaging in addressing this area of non -compliance at a national level to ensure alignment with both regulatory and legislative requirements. For all newly appointed staff, they will ensure they hold at minimum, a Level 5 qualification in childcare to meet the regulatory requirements of Tulsa, while also ensuring they possess the appropriate qualifications to obtain registration with the teaching council, thereby meeting the qualification criteria set by the Department of Education
10 June 2026
Tigers Childcare, Swords · Regulation 9 — Management and recruitment
- (2)(d) See Statutory Notice section in relation to the Immediate Action Notice IAN 1003 served. (3) The procedures as outlined in paragraph (2) were not carried out prior to adults working with or having access to children in the service, as evidenced by the following: • International police vetting in relation to 1 adult prior to having access to and contact with the children. This was at variance to the services ‘Recruitment and Vetting Policy’
Provider's corrective action:
- Corrective Action (2)(d) The colleague was removed from the service and did not return until international police vetting was received and fully vetted by the HR team. Colleague obtained and sent a copy of international police vetting on 22nd June 2026 and returned to the service on 23rd June 2026. (3) HR Team and Centre Managers were briefed on their roles and responsibilities when vetting candidates before commencing employment to ensure safeguarding and recruitment compliance requirements. Preventive Action (2)(d) HR and Centre management will work in conjunction to gather documents required for all colleagues. No candidate will commence employment until an authori sation to commence employment email has been sent from HR to Centre Management to ensure effective communication between departments. (3) Human resource team responsible for the organisations new colleague onboarding programme have been briefed on the verification of Garda/Police Vetting clearance required before any staff member is permitted to commence duties on site. A memo has also been sent to all managers of the organisation to audit their own staff files. A pre-start compliance checklist has been reinforced and must be signed off by management prior to employment. HR and management teams have been reminded of Tusla safeguarding and recruitment compliance requirements. Staff records will be audited across the organisations to ensure all mandatory documentation is in place and up to date
8 June 2026
Magic Years Creche & Montessori (Carpenterstown), Dublin 15 · Regulation 9 — Management and recruitment
- (a) (b) There were no validated references available for one adult who had access to children. (d) See Statutory Notice section in relation to Immediate Action Notice IAN 0301 served. Appropriate and suitable checks must be completed on adults who have access and are working directly with the children to adequately safeguard them
Provider's corrective action:
- (2) (a)(b) The adult was removed from duties until receipt of two reference which were verified. The Registered Provider has implemented a strengthened pre-employment verification process which will be completed by management prior to any new staff or work experience participant commencing within the service
4 June 2026
St. Benedict's Creche, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (d) See Statutory Notice section in relation to Immediate Action Notice IAN 0345 served. (3) The registered provider did not ensure that the checks required under (2) were conducted prior to the start date of one staff member. This posed a safeguarding risk
Provider's corrective action:
- (2) (d) See Statutory Notice section in relation to Immediate Action Notice IAN 0345 served. (3) Management and administration staff will identify gaps on CVs and ask anyone applying for a position at the service if they have lived outside of the State for more than 6 months since the age of eighteen and if so, will ensure they produce the relevant police vetting needed
3 June 2026
Isabella's Childcare, Dublin 9 · Regulation 9 — Management and recruitment
- (3) Documentary evidence and discussion with the management team established that four staff members had commenced in employment prior to the checks to establish the validity of their references had been completed. Appropriate checks must be completed prior to adults having access to children in order to establish their suitability. It is acknowledged that there was documented evidence that attempts had be made to verify the reference sources
Provider's corrective action:
- The service report that it was discussed with HR and Area Manager that in the event references cannot be contacted that an alternative reference is to be sought before employment can commence and will ensure that all references will be verified prior to start dates
2 June 2026
Isabella’s Childcare Beresford 2, Dublin · Regulation 9 — Management and recruitment
- (2)(d) See Statutory Notice section in relation to the Improvement Notice IN 1044 served. (3) The procedures as outlined in paragraph (2) were not carried out prior to adults working with or having access to children in the service, as evidenced by the following: • International police vetting disclosure in relation to 1 adult prior to these adults having access to and contact with the children
Provider's corrective action:
- Corrective Action (2)(d) International police vetting was obtained that evening and sent to inspectorate. Preventive Action (2)(d) As per the services’ recruitment policy the service will ensure all staff members files are complete and compliant. On this occasion the staff member was in situ before acquisition. Senior Management will ensure all outstanding documents are followed up more proactively. Corrective Action (3) International police vetting was submitted to inspectorate the next day. Preventive Action (3) Ensure all staff files are compliant prior to start date
28 May 2026
Little Brightstars Montessori Ltd, Ballyboughal · Regulation 9 — Management and recruitment
- (2)(a)&(b) • Three validated written references were not available. • Three references were not validated. (3) Three staff members commenced employment in the service prior to all of the requirements of regulation 9 being in place. (4) Two staff members whose files were reviewed and worked directly with the pre-school children in the service did not have evidence available that they held a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications (NFQ) or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- All staff files have been updated. Each staff member has all documents that they need including qualifications, Garda vetting and references. Management will ensure each new staff member has all required documentation before their starting date by using the check list from recruitment policy
26 May 2026
Cocoon Childcare Citywest, Dublin 24 · Regulation 9 — Management and recruitment
- (2)(a)(b) (3) Appropriate consideration had not been given to references for one adult. There was only one past employer reference sought and verified for one staff file
Provider's corrective action:
- The Branch Manager contacted the previous employer directly and completed a full reference verification in line with the service's recruitment procedures. To prevent a recurrence, the Branch Manager will ensure that the correct reference verification form is used for all future recruitment at branch level
26 May 2026
The Village Creche, Portmarnock · Regulation 9 — Management and recruitment
- 1. Two written and validated references for one adult were not available from a past employer 2. One written reference for one adult from a past employer was not validated (b) One written reference for one adult and two written references for one adult from a source other than a past employer were not validated. (c) See Statutory Notice section in relation to Improvement Notice 1001 served. (3) The procedures specified in paragraph (2) were not carried out in full prior to any person being appointed, assigned or allowed access to or contact with a child attending the pre-school service for example garda vetting was not available for one adult, two written and validated references were not available for one adult and four written references available were not validated. (4) Documentation was not available to show that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (2)(a) (b) All staff members files now hold two written references. All references are validated. The employment and appointment policy and procedure have been updated in line with TUSLA best practice and guidance on recruitment. A New Staff Personnel Records Checklist has been implemented. (3) The services Employment policy and procedures have been updated. As an index reference a new Staff Personnel Checklist Sheet is in place so cross referencing can be completed to ensure staff files are complete and that nothing is omitted. The service will refer to the new index format and the updated Recruitment policy and procedures regularly to ensure new employees files up to date. (4) One staff member obtained the letter from DCYA approval for permission to work. The second staff member is still in process from the college; however, they will not be returning until the DCDE letter is submitted. The service has updated the Employment and Appointment policy and procedure and will implement the new Staff Personnel Records Checklist
25 May 2026
Small World Pre School, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) See Statutory Notice section in relation to Immediate Action Notice IAN 0261 served
20 May 2026
Butterfly Garden Preschool, Dublin 7 · Regulation 9 — Management and recruitment
- (2) (a)(b) A second validated reference was required from either a recent previous employer or a reputable source. (3) The registered provider did not ensure the procedures specified in (2) were conducted before the commencement of a staff member
Provider's corrective action:
- (2) A second reference was sourced and verified by the registered provider who ensures that these will be sourced for any new employees commencing. (3) The registered provider will ensure to source and verify all references prior to an employee commencing their role
19 May 2026
Darndale/Belcamp Integrated Childcare Service Ltd., Dublin 17 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to show that the one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (4) A transcript of results for the staff member for their degree was obtained and is on file. Once graduated a copy of the final certificate will be placed on file. A tick list attached to all staff files showing that all relevant paperwork is in each personal file. This is checked by the deputy manager
18 May 2026
Eden Montessori, Dublin 6W · Regulation 9 — Management and recruitment
- See Statutory Notice section in relation to Immediate Action Notices IAN 0081 and IAN 0082 served. (3) All the required recruitment procedures specified in paragraph (2) had not been completed prior to staff being assigned to work with children. One staff member commenced working in the service on the 26 January and Garda vetting was not obtained until the 30 January 2026
Provider's corrective action:
- Regarding the two staff members whose Garda Vetting disclosures required certified translations, these translations were obtained the following day and were forwarded by email to the Tusla Inspector without delay. (3) The service has reviewed and strengthened its recruitment and onboarding procedures to ensure full compliance with TUSLA Regulations. Going forward, all Garda Vetting disclosures and overseas police clearance certificates will be reviewed by management before a staff member commences working with children. Where an overseas police clearance certificate is not issued in English, a certified English translation from a recognised translation service will be obtained before the recruitment process is completed. In addition, a recruitment checklist has been updated to include verification that all required documentation, including Garda Vetting, overseas police vetting (where applicable), and any certified translations, has been received and reviewed before a staff member is permitted to work directly with children or be included in the adult-to-child ratios. Where a new employee attends the service before all recruitment documentation has been finalised, they will only participate in induction activities, mandatory training, policy and procedure reviews, and administrative orientation under the supervision of management. They will not have unsupervised access to children or be included in staffing ratios until all statutory recruitment requirements have been fully satisfied. Management will continue to monitor recruitment records regularly to ensure all documentation remains complete and compliant with Tusla requirements
14 May 2026
Fitzkinder Day Nursery and Montessori School, Dublin 2 · Regulation 9 — Management and recruitment
- (2)(d) See Statutory Notice section in relation to improvement Notice IN0282. (3) A review of available documents demonstrated that two adults had commenced within the service prior to the consideration of police vetting
Provider's corrective action:
- (3) Management have created a new checklist to have completed before start date. A risk assessment has also been created for files
13 May 2026
Sharavogue School, Glenageary · Regulation 9 — Management and recruitment
- (4) One staff member did not have a completed childcare qualification. It’s acknowledged the manager provided email evidence to confirm the staff member was enrolled in a QQI level 5 qualification in Early Childhood Care and Education course
Provider's corrective action:
- (4) Confirmation of course completion was received from the college on 12/6/2026 confirming the staff member had completed her course successfully and received her Level 5 qualification. Staff without a DCEDIY qualification will no longer be placed in a room until they have received their final certificate or a temporary letter of eligibility from the DCEDIY to enable them to work while studying
13 May 2026
St. Nicholas Montessori Merrion, Dublin 4 · Regulation 9 — Management and recruitment
- (a) The service did not have a named person to deputise as required
- (d) See Statutory Notice section in relation to Improvement Notice IN 0187 served
- The procedures specified in regulation 9(2)(d) were not completed prior to two adults commencing in the service, as evidenced through a review of documentation. Allowing adults work with children before their suitability is established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- The registered provider stated that the person in charge and deputy are named on a weekly roster and will ensure that the roster has all the relevant information regarding staff roles included
- See Statutory Notice section in relation to Improvement Notice IN 0187 served
- The registered provider stated that the service is using a new Human Resource programme which lists all staff members vetting and training information in a central location ensuring vetting and training is carried out in a timely manner to comply with regulations
12 May 2026
Avon Lodge Creche & Montessori, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) • See Statutory Notice section in relation to Immediate Action Notice IAN 0343 served. • See Statutory Notice section in relation to Immediate Action Notice IAN 0344 served. (3) The registered provider did not ensure the checks required under (2) were completed prior to the start date of two staff having access to children in the service. This posed a potential safeguarding risk
- • There was no documentary evidence to show that the registered provider conducted regular staff supervision. In addition, the service did not have a supervision policy in place as per regulatory requirements. It is acknowledged that there was evidence that staff had engaged in supervision meetings with the registered provider on an ad hoc basis. However, it is important that structured supervision is carried out to ensure staff are supported to carry out their work within the service. A staff supervision policy should include how staff are supervised and supported in the service in relation to their work practices, the format, duration and frequency of supervision and where the records will be kept and stored and for how long they will be kept for. • Although there was evidence that staff engaged in continuous professional development training the service did not have a staff training policy in place as per regulatory requirements. A staff training policy should outline how staff training needs are identified and addressed and what resources are provided for training and the availability of ongoing training and professional development for staff
Provider's corrective action:
- (3) Measures have been introduced to ensure that all Garda Vetting and overseas Police Vetting documentation is completed and verified before employees commence work. The Recruitment and Vetting Policy have now been updated to include overseas police clearance requirements in line with Tusla safeguarding requirements. A staff compliance checklist and regular personnel file reviews will also be maintained to prevent recurrence. (7) (a) A Staff Supervision Policy and a Staff Training Policy were developed, implemented and shared with all staff. The supervision policy outlines the purpose, format, frequency, duration, recording and storage of supervision meetings. A supervision schedule has been established to ensure all staff receive formal supervision on a regular basis. A supervision record template has been introduced and completed records will be signed and stored in each staff member's personnel file. Training needs and professional development opportunities will be discussed during supervision meetings and recorded on the supervision form. Retrospective supervision records were completed where appropriate, and a supervision file has been established to securely maintain all records. The Manager will review supervision and training records annually to ensure they are up to date and that the service remains compliant with regulatory requirements
11 May 2026
Just Like Home, Lusk · Regulation 9 — Management and recruitment
- (2)(c) See Statutory Notice section in relation to the Immediate Action Notice IAN 1002 served. (d) See Statutory Notice section in relation to the Immediate Action Notice IAN 1001, Improvement Notice IN 1042 and Improvement Notice IN 1043 served. (3) The procedures as outlined in paragraph (2) were not carried out prior to adults working with or having access to children in the service, as evidenced by the following examples: • Garda vetting disclosure in relation to 1 adult prior to these adults having access to and contact with the children. • International police vetting in relation to 3 adults prior to having access to and contact with the children. • Validation of 2 references, as stated above, not obtained in relation to 1 adult prior to this adult having access to and contact with the children. (4) Documentary evidence was not available for 1 adult who may work directly with the children in the service to confirm that they held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
Provider's corrective action:
- Corrective Action (2)(c)(d)(3) Upon identification of this issue, the service immediately reviewed the recruitment files of the adults concerned. Garda vetting disclosures for the adults identified were completed and placed on file . In relation to the adult for whom reference validation had not been completed , the required references were reviewed and validated, and this documentation was added to the personnel file . Management also completed an immediate audit of all staff recruitment files to ensure that all required safe recruitment documentation was in place. Preventive Action (2)(c)(d)(3) The service has reviewed and strengthened its recruitment and onboarding procedures to ensure that all safe recruitment requirements are fully completed before any adult is permitted to work with or have access to children . A recruitment compliance checklist has been introduced to include Garda vetting , receipt and validation of two references , and a ll required pre-employment documentation . Responsibility for checking completion of all of recruitment documentation prior to commencement has been clearly assigned to management. In addition, a final pre-commencement file review will be completed for all future staff , students, volunteers and agency personnel to ensure compliance with Regulation 9 on the service ’s safe recruitment procedures. Corrective Action (4) The individual referred to in this finding is no longer employed in the service and no longer has access to or contact with the children . As such the immediate risk has been fully mitigated . T he personnel file has been updated to reflect the termination of employment and relevant documentation has been retained on file. Preventive Action (4) The service has reviewed its recruitment and onboarding procedures to ensure full compliance with qualification requirements for early years staff. Going forward, documentary evidence of a minimum level 5 major award in Early Childhood Care and Education, or an equivalent qualification deemed eligible by the Department of Children, Disability and Equality, must be obtained and verified prior to commencement of employment or placement in any role involving access to children
11 May 2026
Nzone, Kinsealy · Regulation 9 — Management and recruitment
- (d) It was not possible to ascertain if international police vetting was required for 8 adults due to incomplete curriculum vitae
Provider's corrective action:
- The Registered Provider ensured that the curriculum vitae of the eight adults had been completed. Assurances have been given that all new staff CV’s will be reviewed to ensure they are complete
11 May 2026
Tigers Leopardstown, Dublin 18 · Regulation 9 — Management and recruitment
- (9)(2)(d) See Statutory Notice section in relation to Immediate Action Notice 0124 served
11 May 2026
Woodlands Crèche & Montessori, Lusk · Regulation 9 — Management and recruitment
- (2)(a) (b) Two written and validated references were not available for two adults. (3) Documentary evidence was not available to demonstrate that the procedures outlined in paragraph (2) (a)(b) had been completed prior to two adults starting in the service and allowed access to the children
Provider's corrective action:
- (2 ) (a)(b)Two validated written references obtained for one staff member. Second staff member no longer works in the service. (3) The person in charge will ensure that two written references for future new staff members, are available and validated
7 May 2026
Family Resource Centre Ltd, Dublin 8 · Regulation 9 — Management and recruitment
- (2) (a), (b)There was no evidence of verification of four written references provided and two adults had only one written reference. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to staff members commencing employment in the service as detailed above. Additionally, Garda vetting for one adult was dated 12 September 2025 and the adult confirmed they commenced working in the service in the month of August 2025. (7)(a) The registered provider failed to ensure that all employees received appropriate induction, training and supervision. Evidence gathered during the inspection confirmed that newly appointed staff had not been provided with copies of the service’s policies and procedures. Staff stated that they were shown the location of the policy folder and advised to read the policies when time permitted. In addition, staff reported that they had not received formal induction training upon commencement of employment. When requested, the person in charge was unable to provide written records of staff induction and confirmed that these had not been completed. Staff further confirmed that they did not receive one-to-one supervision sessions. This practice was not in accordance with the service’s Staff Induction Policy, which states “that all staff members will participate in an induction training programme on commencement of employment, that induction will be recorded on the appropriate induction record form, and that management will identify training needs through observations of practice and address these through one-to-one supervision. ” The absence of induction, training, supervision, and ongoing support for staff was reflected in some of the care practices observed during the inspection, as outlined under the non- compliant findings of Regulation 19
Provider's corrective action:
- 2(a), (b) References and validation of references have been obtained by the service manager and verified. They are now in place on staff files for inspection. Going forward manager will ensure staff files and induction training are completed prior to staff commencing employment. Board and Registered provider will ensure manager has completed staff files prior to commencement. (3) This was an oversight on previous manager going forward induction checklist will be used and service manager will ensure garda vetting and all staff file is in place prior to any staff member commencing employment (7) (a) Induction training checklist has been put in place for all staff and completed since inspection. These are available on file for next inspection
7 May 2026
St. Michael's College Pre-School, Dublin 4 · Regulation 9 — Management and recruitment
- (b) Two written references for one adult were not available. It is acknowledged that there was evidence available to demonstrate that the registered provider verified two references for the adult
- The procedures specified in 9(2)(b) above were not completed prior to one adult commencing in the service, as required. Allowing adults to work with children before their suitability is established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- (2) and (3) The registered provider stated that: • Written references were obtained for the adult. • Going forward written references will be obtained immediately after speaking with a referee and prior to a new employee commencing employment
5 May 2026
Tigers Childcare, Dublin 7 · Regulation 9 — Management and recruitment
- (d) See Statutory Notice section in relation to Improvement Notice 0268 served
5 May 2026
Whitechurch Montessori, Dublin 16 · Regulation 9 — Management and recruitment
- (2) (d) See Statutory Notice section in relation to Improvement Notice IAN 0342 served. (3) The registered provider did not have the required information to conduct the checks required under (2)(d) in relation to two staff members due to the absence of a detailed work history/curriculum vitae. This posed a potential safeguarding risk
Provider's corrective action:
- (3) Following the inspection, an updated staff file checklist was implemented to ensure that all required documentation is maintained for each staff member in line with Tusla's regulatory requirements. A CV was subsequently obtained and reviewed to ensure compliance and completeness of the personnel file. Regular audits of staff files will be conducted to ensure ongoing compliance
1 May 2026
Blanchardstown Home - Start, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) See Statutory Notice section in relation to Immediate Action Notice IAN0283
1 May 2026
Moatview Nursery & Early Education Centre Ltd by guarantee, Dublin 17 · Regulation 9 — Management and recruitment
- (2) (d) See Statutory Notice section in relation to Improvement Notice IAN 0342 served. (3) The registered provider did not ensure the checks required under (2) were completed prior to the start date of one staff member
Provider's corrective action:
- (2) (d) See Statutory Notice section in relation to Improvement Notice IAN 0342 served. (3) New employees must provide international police clearance if lived abroad for more than a six-month period before commencing employment
29 April 2026
Little Stars Scoil Bhride Boys, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (a) There were no reference validations available for one staff member who had commenced in the service. Checks must be completed prior to a person having access to the children in order to assist in establishing they are appropriate to have access to children. (3) The registered provider did not ensure that adequate checks were conducted prior to two staff members starting. A review of documentation demonstrated that two staff members had reference validations dated after they had commenced in the service. Checks must be completed prior to a person having access to the children in order to assist establishing they are appropriate to have access to children. (4) Evidence was not available to show that one staff member who worked directly with the children held at least a major award in Early Childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (a) Written references were sought and verified for the staff member. The registered provider along with management have create a checklist to ensure all members of staff have 2 valid and verified references on file prior to commencing in the service to prevent reoccurrence. (3) The manager is now aware that references need to be completed prior to any new staff member commencing in the service. The registered provider along with management have create a checklist to ensure all members references are verified prior to commencing in the service to prevent reoccurrence. (4) A letter of recognition from the DCEDIY has been requested for this staff member. The staff member will not be included in ratio until the letter is received. All new potential candidates will be required to apply for a DECDIY letter if they do not have a full award certificate
28 April 2026
Bright Futures Creche, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(d) See Statutory Notice section in relation to the Improvement Notice IN 1041 served. (3) The procedures as outlined in paragraph (2) were not carried out prior to adults working with or having access to children in the service, as evidenced by the following examples: • Garda vetting disclosures in relation to 2 adults prior to these adults having access to and contact with the children
Provider's corrective action:
- Corrective Action (2)(d) International police vetting was translated for 2 adults and submitted to the inspectorate. (3) The service changed their recruitment policy to ensure every new staff member undergo vetting before starting. Preventive Action (2)(d)(3) The service will be reviewing their recruitment policy on a regular basis
27 April 2026
Flower Childcare Clonskeagh, Dublin 14 · Regulation 9 — Management and recruitment
- See Statutory Notice in relation to Improvement Notice 0181
- The procedures specified in the Improvement Notice 0181 were not carried out prior to the adult commencing in the service, as required. Allowing adults work with children before their suitability is established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- (3) The registered provider stated that • Actions were taken immediately to carry out the required translation. • The necessary updates were made to the staff file audit form and the service’s recruitment, selection and vetting policy. • Management and administration staff were trained, and policy and procedure will be regularly reviewed
27 April 2026
Little Stars Childcare & Montessori, Dublin 7 · Regulation 9 — Management and recruitment
- 1. One written and validated reference was not available for two adults. 2. Three written references from a past employer were not validated
Provider's corrective action:
- (2)(a)(b) Required references were obtained and validated. Management will ensure two written references are provided by new employees and validated by Management before the start date of the employee
27 April 2026
Willow Tree Creche, Dublin 11 · Regulation 9 — Management and recruitment
- (b) Although it is acknowledged there were two references available for a staff member, there was no documentary evidence available to show that these references had been verified. Full checks must be completed on references for staff members in order to establish their validity
Provider's corrective action:
- The registered provider has submitted evidence of the attempts made to verify the references which were for a long-standing staff member. The service commit to ensuring all references will be verified for any new staff member recruited
24 April 2026
Little Learners Dublin Adult Learning Centre, Dublin 1 · Regulation 9 — Management and recruitment
- On the day of inspection, it was not possible to determine the following;
- (a)(b) It was not possible to determine if vetting procedures had been completed for one adult who is employed by an external organisation. It is acknowledged that in date Garda Vetting was on file for this person. (d) It was not possible to determine if international police vetting was required for one adult who is employed by an external organisation
- It was not possible to determine if the procedures specified above in paragraph (2) were carried out prior to two adults being appointed, assigned or allowed access to or contact with a child attending the pre-school service. (4) Evidence for one adult was not available to confirm that they held a major award at level 5 or above in early childhood care and education on the national qualification framework, or qualifications deemed by the Department of Children, Disability and Equality (DCDE) to meet the regulatory requirement. This non-compliance was previously identified on the last inspection
Provider's corrective action:
- The registered provider confirmed that documentation for one adult, who is recruited by an external organisation, has now been supplied. The letter confirms Garda vetting has been completed, and the person is recruited in line with the recruitment policies of the organisation. All staff files have been confirmed that all staff have two references, Garda vetting and qualifications on file. The national quality framework was contacted in relation to the qualification. They department confirmed they do not give certificates. The only supply the record of awards. These are held on staff files
20 April 2026
Giraffe Childcare Clonsilla, Dublin 15 · Regulation 9 — Management and recruitment
- (7) (a) o A review of documentation and discussion with staff and management showed that the last staff supervision sessions conducted by management was during August and September 2025. o The supervision documents from August and September 2025 reviewed by the inspectors identified a need for team building and training support for staff and there was no documentary evidence this had been done. This was not in line with best practice and was at variance with the service staff supervision policy which states “supervision forms are to be completed every 12 weeks, providing an opportunity for managers and staff to review progress, discuss support or training needs and share any concerns or feedback”
Provider's corrective action:
- (7) (a) Staff supervision forms have been completed, and the review meetings are in progress. Staff supervision reminders have been inputted into the diary as a prompt to ensure they are completed in line with our policy. Staff are aware that should they wish to discuss any practice/ training needs outside of the supervision meetings, to not hesitate to speak to management so that this can be addressed. Management will also address training needs/ concerns with staff in a more formal and written manner to evidence the work they do on an ongoing basis
20 April 2026
Little Rainbows Ltd, Dublin · Regulation 9 — Management and recruitment
- (2)(a) One written and validated reference from a past employer was not translated. (3) Documentary evidence was available to demonstrate that the procedures outlined in paragraph (2)(d) had not been adequately completed prior to two staff and one student starting in the service and allowed access to the children. (4) Documentation was not available to show that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- (2)(a) The staff member provided a translated version of the reference. When checking all files, the service will check everything is translated. (3) The service will double check files. Labels and checklists will comply with all documents. (4) The staff member in question is waiting for their certificate to be processed, so they are no longer included in ratio. The service will ensure that staff have their certificate before placing them in ratio
16 April 2026
Na Fianna Preschool, Dublin 9 · Regulation 9 — Management and recruitment
- (1) (b) There was only one reference available for the staff file reviewed, and this had not been validated. Appropriate, documented consideration of references must be completed on adults prior to them having access to the children in order to establish their suitability
Provider's corrective action:
- (2) (a)(b) Outstanding reference was sourced and both references were verified. The registered provider commits to ensuring all references will be sources for new staff
15 April 2026
Ronanstown Women’s Community Development Project Creche, Dublin 22 · Regulation 9 — Management and recruitment
- (3) Documentation reviewed showed that the procedures specified above under Regulation 9(2) (a) had not been carried out prior to one adult commencing employment in the service. Although there was a reference available for the adult from a previous employer, it had not been appropriately verified. The service was found to be non- compliant on Regulation 9 (2) (a) on the previous inspection. The corrective and preventive actions submitted by the registered provider has not prevented the non-compliance from recurring
Provider's corrective action:
- The referee was contacted and requested to verify the reference. The human resources department now covers the reference checks for all new employees
13 April 2026
Carousel Day Nursery, Dublin 5 · Regulation 9 — Management and recruitment
- (7) (a) A review of documentation and discussion with staff and management showed that staff training and supervision had not been carried out in line with service policy. Evidenced by the following. • There were no written records of staff meetings which through discussion with staff and management had taken place. • There were no written records of three one-to-one meetings which through discussion with staff and management had taken place. • When asked about staff supervision and support, eight of the ten adults could not remember the date of their last individual supervision session. In addition, there were no written records of staff supervision available for review. The supervision of staff service policy states that ‘all group and individual meetings will be recorded’. • There was no documentary evidence available to show that two adults had completed their mandatory child safeguarding training which is required for all adults working with children to be completed every three years. In addition, there was documentary evidence to show that three adults child safeguarding training was out of date and had not been renewed. It is acknowledged that adults reported to the inspection team that they had been made aware how to identify child protection concerns and the reporting procedures which needed to be followed
Provider's corrective action:
- Management have arranged a staff meeting with all the staff and will continue to hold a staff meeting every 6 weeks after this. Management have started one to one appraisal with the staff; Management have created a new folder for all the staff supervision written recordings of our meetings from now on. Management will keep a written record of all staff meetings going forward. All staff members are now up to date with child safeguarding, and this will be closely monitored
13 April 2026
Hillview Early Years Service, Dublin 16 · Regulation 9 — Management and recruitment
- (2) (a), (b) There were no written validated references available for one adult and a second adult required an appropriate second validated reference. (d) See Statutory Notice section in relation to Immediate Action Notice IAN 0102 served. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one staff member commencing employment in the service
Provider's corrective action:
- 2(a)&(b) Two written references for one adult and a second reference for a second adult are now on file and validated. A personnel file checklist is now in place. (3) A personnel file checklist is now in place on the front of each staff file
13 April 2026
The Playhouse Preschool, Dublin 9 · Regulation 9 — Management and recruitment
- (a)(b) On the day of inspection, two written validated references where not available in respect of one adult, one to be from a previous employer. One written validated reference from a past employer or reputable source was not available in respect of a second adult
- It was not possible to determine if the procedures specified above in paragraph (2) were carried out for three adults prior to being appointed, assigned or allowed access to or contact with a child attending the pre-school service
- On the day of inspection evidence for one adult was not available to confirm that they held a major award at level 5 or above in early childhood care and education on the national qualification framework, or qualifications deemed by the Department of Children, Disability and Equality (DCDE) to meet the regulatory requirement
Provider's corrective action:
- The registered provider confirmed that all existing staff files are currently organized and verified. Any future hiring will follow a checklist of the documentation required and that regular audits will be scheduled to maintain ongoing compliance
9 April 2026
Lansdowne Lodge Preschool Montessori, Dublin 4 · Regulation 9 — Management and recruitment
- (9)(2)(d) See Statutory Notice section in relation to Improvement Notice 0144 served. (3) Documentation reviewed evidenced that the procedures specified in paragraph (2)(d) had not been carried out prior to one of the adults commencing employment in the service, see statutory notice
9 April 2026
Play and Learn Childcare & Education, Dublin 24 · Regulation 9 — Management and recruitment
- All procedures outlined in paragraph (2) were not completed prior to staff being appointed. One reference for one adult employed on 06 October 2025 was validated on 21 November 2025
Provider's corrective action:
- Management reviewed the document procedures and staff file requirements following the inspection findings. The service ensured that all relevant policies and procedures relating to recruitment, references and staff documentation were reinforced with management to support compliance. Management will ensure that all recruitment policies and procedures are fully implemented moving forward. A checklist outlining all required documentation has now been added to staff files to support management in ensuring that all references and required documents are obtained, validated and in place prior to any staff member commencing employment within the service
8 April 2026
Bright Minds Childcare and Montessori School Ltd, Dublin 16 · Regulation 9 — Management and recruitment
- (2)(d) See Statutory Notice section in relation to Immediate Action Notice IAN01221 served. (3) Documentation reviewed evidence that the procedures specified above under 9(2) had not been carried out prior to three adults commencing employment in the service since the last inspection on 05 June 2026. • Two written and verified references for one adult were not in place prior to them commencing employment in the service. • Police vetting for two adults had not been sought prior to them commencing employment in the service
Provider's corrective action:
- The registered provider has stated: (2)(d) Police vetting has been received for the staff member who required it. A vetting checklist has been implemented for all new staff, clearly outlining requirements for international vetting where applicable. No staff member will be permitted to commence employment without complete and verified vetting documentation. (3) The date for validation of references had been incorrectly recorded by the service; the service will ensure all references are checked and verified prior to new staff commencing employment. This will include ensuring the correct dates are noted in the verification checks. No staff member will be permitted to commence employment without complete and verified vetting documentation
8 April 2026
Inchicore Community Crèche and Afterschool, Dublin 8 · Regulation 9 — Management and recruitment
- (2)(a), (b) There were no written validated references for one adult. Two adults had only one reference which had not been validated. A second reference provided for two adults were from unsuitable sources. See Statutory Notice section in relation to Improvement Notice IN 0101 served. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to three adults commencing employment in the service as detailed above. (7)(a) There was no written evidence available to demonstrate what training had been completed by the registered provider for eight adults who had been employed to work directly with the children since the last inspection on the 16 September 2024. This is not in line with the service’s staff training and induction policy, which states that “a staff induction record form will be completed for all new staff.” Furthermore, the policy specifies that supervision meetings will be held on a monthly basis, with records maintained by the supervisor. No such records were available for review
Provider's corrective action:
- (2)(a)(b) The one adult in question now has two reliable validated references on file. The two adults in question now have two reliable validated references on file .The two adults who had one reference from an unsuitable source now have the correct reference on file from a reliable source which has been validated. A checklist is now made for all staff and students to be filled in prior to starting in the service, where the checklist must be met before they start with us. (3) The registered provider has made a checklist for all staff and students to be filled in prior to starting in the service, where the checklist must be met before they start with us. A new checklist for college/TY students who are working directly with the children will now have to meet the checklist requirements to coincide with Tulsa Regulation. (7)(a) All staff training has been renewed and been recorded and is now kept on file to coincide with our policy. Supervision meetings will be recorded on a monthly basis and kept with the staff training records. Staff training records will now be signed before the staff training concludes. Supervision meetings will be held every 4 weeks 17/04/2026, 12/05/2026, 12/06/2026. Before leaving a supervision meeting, staff will be given the time and date of their next supervision meeting. All dates will be recorded in a yearly diary, to make sure no meetings are missed
1 April 2026
Early Journeys, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (c) See Statutory Notice section in relation to Immediate Action Notice IAN0281 served. (3) The registered provider did not ensure that adequate checks were conducted prior to one adult starting. A review of documentation demonstrated that there were no reference validations available for one person who had commenced in the service. Checks must be completed prior to a person having access to the children in order to establish they are appropriate to have access to children
Provider's corrective action:
- (3) The outstanding references have now been obtained, validated, and appropriately documented on file. A full audit of all staff files has been conducted to ensure that all pre-employment checks, including references, are complete and compliant. Any gaps identified have been addressed immediately. A compliance checklist has been applied to all staff files to verify completeness. The register provider confirms that this matter has now been fully rectified. A revised recruitment procedure has been implemented to ensure all required checks, including reference validations, are fully completed and reviewed prior to any staff member commencing employment or having access to children
31 March 2026
Ballinteer Montessori School, Dublin 16 · Regulation 9 — Management and recruitment
- (9) (2) (a) & (b) One adult did not have validated references from either a past employer or from a source other than a past employer. (d) See Statutory Notice section in relation to Immediate Action Notice IAN0101 and Improvement Notice IN0121 served. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one staff member commencing employment in the service. (4) Documentary evidence was not available to show that one staff member employed to work directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications, or a qualification deemed equivalent by the Department of Children
Provider's corrective action:
- (2) The registered provider will only accept translated references before adults begin working in the service. (3) The registered provider will also look for the most recent references from future employees. (4) Going forward the registered provider will only accept a certificate/diploma in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications, or a qualification deemed equivalent by the Department of Children
31 March 2026
Beechwood Childcare, Dublin 18 · Regulation 9 — Management and recruitment
- (3) Documentation reviewed showed that one adult commenced work in the service prior to receipt of Police vetting. The adult commenced work in the service on 1 December 2025 and Police vetting was obtained on 12 December 2025. While it is acknowledged that a risk assessment was completed during the waiting period, no adult should commence working directly with children until vetting has been received to ensure they are suitable to undertake such work
Provider's corrective action:
- (3)A strict policy has been reinforced across the service that no staff member may commence work in any capacity involving access to children until Garda/Police Vetting has been fully received and verified and management have been retrained on the regulatory requirement. A pre-employment compliance policy has been implemented, the recruitment process has been revised and a monthly audit of staff files has been implemented to ensure ongoing compliance and early identification of any gaps
26 March 2026
The Apres School Club Ltd, Killiney · Regulation 9 — Management and recruitment
- (a)(b) On the day of inspection, a second reference for one adult was unavailable. Two references for one adult had not been suitably validated. (d) Police vetting was unavailable for one member of staff who had lived outside of the State for a period of six months or more as an adult
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to their commencement date as outlined below: • The registered provider did not ensure that Garda vetting disclosures were received for two staff members prior to their start date of employment. One staff member commenced employment on 01 September 2025 with the Garda vetting disclosure dated 11 September 2025. The second staff member commenced employment on the 02 September 2025 with the Garda vetting disclosure dated 10 September 2025. This was non-compliant on the last inspection on 16 June 2025 and the corrective and preventive action submitted by the registered provider failed to prevent the non-compliance from re- occurring • It is acknowledged that four past employer references were available in respect of two adults, however, these references had been validated by the registered provider after both adults commenced employment in the service. One staff member commenced employment in the service on 01 September 2025 and the references were validated on 04 September 2025. The second adult commenced employment on the 02 September 2025 and the references were validated on 04 September 2025. This was non-compliant on the last inspection on 16 June 2025 and the corrective and preventive action submitted by the registered provider failed to prevent the non-compliance from re-occurring
Provider's corrective action:
- A second reference has been received and validated and placed on the staff member’s file. Confirmation of validation of two references for one staff member has been documented on file. (d) Police vetting for one staff member is being actively sought and will be forwarded to the inspector once the service receives this from the adults previous employer To prevent a recurrence of non-compliance in the future, all new team members files will be completed before their commencement date. A new onboarding system is in place to ensure all documentation is obtained before a start date is issued and said team member is permitted on the premises
- Garda vetting and references will be obtained before new team members begin working for the service as part of the new onboarding system. To ensure this non-compliance does not reoccur, all documentation related to new team members will be obtained before their contracted start date. A new onboarding system is in place to ensure that person(s) involved in the recruitment process follow each step to ensure any new team member has been onboarded correctly and all documentation is in order before commencement of work
24 March 2026
Safari Childcare, Islandbridge · Regulation 9 — Management and recruitment
- (c) A Garda vetting disclosure had not been obtained for one staff member employed in the service and working directly with the children. An Immediate Action Notice (IAN) was issued to the service on the 24 March 2026 in relation to Regulation 9- Management and Recruitment. (3) Documentary evidence was available to demonstrate that the procedures outlined in paragraph (2) had not been completed for one staff member prior to starting in the service and allowed access to the children
Provider's corrective action:
- (2)(c) In response to the non-compliance the registered provider has stated that a Garda vetting disclosure has now been obtained and verified for the staff member concerned, review of the recruitment and onboarding procedures have been carried out to ensure that no staff member may commence work with children without confirmed Garda vetting clearance in place. Management has also implemented an updated compliance checklist and monitoring system to ensure ongoing adherence to Regulation 9 requirements. (3) Garda vetting disclosure has now been obtained and verified for the staff member concerned. The staff member did not work directly with children until the Garda vetting process was completed
20 March 2026
The Diverseminds Academy, Dublin 7 · Regulation 9 — Management and recruitment
- (a)(b) One written and validated reference was not available for one student. (a) One written reference for one staff member was not validated. (3) Documentary evidence available to demonstrate that the procedures outlined in paragraph (2) (a)(b), had not been completed prior to staff and students starting in the service and allowed access to the children
Provider's corrective action:
- (2)(a)(b) Immediate corrective actions were taken in relation to non-compliance of Reg 9(2)(a) and (b). A checklist has been created for student file to ensure all relevant documents including two written verified reference letters are organised in the student file. A full audit of all existing staff files will be conducted on a monthly basis to ensure that staff files have all documents. For new staff, the service will ensure that all documents will be organised before the commencement of the employment of the staff. A checklist has been introduced for staff files. (3). The person in charge will ensure that students and staff are not permitted access to children until the regulatory requirements relating to verification of two written references are met. The person in charge will ensure evidence is documented by completing the student and staff file checklist
19 March 2026
Jonix Educational Serivces, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (d) Documentary evidence showed that one adult had lived in two different jurisdictions other than Ireland for more than six months as an adult. International police vetting was not available for one of the two jurisdictions. (3) The registered provider did not ensure the checks required under (2) were conducted prior to the employment of one staff member. (4) Evidence was not available to show that six adults who are employed to work directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent. It is acknowledged that the regional manager who was present on the day of inspection has a qualification deemed by the Minster to be equivalent. A similar non-compliance was observed on the previous inspection
Provider's corrective action:
- (2) (d) The one staff member that required international police vetting has received the certification. This area was immediately addressed by management. Management will ensure not to have any new staff on the premises whilst awaiting vetting. (3) All files have been thoroughly reviewed to ensure that each contains the necessary documentation and all required records. This matter has been immediately brought to the attention of the management team responsible for maintaining accurate staff documentation to ensure oversights don’t occur going forward. (4) The service has initiated a recruitment drive using an updated job description which includes qualification recognition as mandatory. The service will continue to engage constructively with relevant regulatory and professional bodies to seek formal recognition of our current staffing profile and inhouse training and where appropriate, advocate for a review of the existing criteria to better reflect the operational realities of Department of Education-funded settings
19 March 2026
Loreto Preschool and Afterschool, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) There were no written verified references on file for one adult employed to work in the service. (d) International police vetting was not available for one of the adults who required it. (3) Documentation reviewed evidenced that the procedures specified above under 9(2)(a)(b)(d) had not been carried out prior to two of the adult’s commencing employment in the service, as detailed above. (4) There was no documentary evidence available to show that one of the adults held at least a major award in Early Childhood Care and Education at a minimum of Level 5 on the National Qualifications Framework, or a qualification deemed to be equivalent
Provider's corrective action:
- (a) (b) Two written references have now been obtained for the staff member . Both references have been verified by the service manager and are signed, dated and retained on file. The staff file has been updated to ensure full compliance with regulatory requirements. A recruitment and file checklist has been implemented to ensure that all required documentation, including two verified written references, is obtained and reviewed prior to any staff member commencing employment. The service manager is responsible for checking and signing off on all staff files before the start date. A tracking system has been introduced to monitor outstanding documentation. In addition, all staff files will be reviewed on a regular basis to ensure ongoing compliance with regulatory requirements. (d) International police vetting has now been obtained for the staff member where required. The documentation has been reviewed by the service manager and is retained on the staff file. A recruitment and file checklist has been implemented to ensure that international police vetting is identified, obtained and reviewed prior to any staff member commencing employment. The service manager is responsible for checking and signing off on all staff files before the start date. A tracking system has been introduced to monitor outstanding vetting documentation and ensure ongoing compliance. In addition, all staff files will be reviewed on a regular basis to ensure ongoing compliance with regulatory requirements. (3) Both Staff have now been fully reviewed, and all required documentation has been verified and placed on file. A revised recruitment checklist has been implemented to ensure all regulatory requirements are fully completed and signed off before any staff member commences employment. A monthly audit of personnel files will be conducted to ensure ongoing compliance. (4) The staff member’s qualification was reviewed, and contact was previously made with a relevant advisory body, who was advised that the modules completed were enough to be towards her level 5 qualification. Further clarification has been sought regarding qualification recognition, and the service are currently awaiting confirmation. In the interim there are two extra staff members available in the adult: child ratio. Appropriate staffing arrangements have been put in place to maintain required ratios at all times. A system has been implemented to ensure that all qualifications are verified, and appropriate documentary evidence is obtained prior to employment. Where qualifications require recognition or equivalence, confirmation will be obtained from the relevant authority before the staff member commences work in ratio
19 March 2026
St Marks Preschool, Dublin 24 · Regulation 9 — Management and recruitment
- Through a review of documentation and discussion with the person in charge it was evident that the registered provider had not taken consideration of the following. - The registered provider had not sourced a past employer reference for one new staff member from their most recent employer. - There were no references available in respect of one external contractor employed to work in the service. - There was no evidence to demonstrate that two written references in respect of one adult had been validated by the registered provider
- Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to some adults commencing employment in the service, as detailed above under regulation 9(2)
Provider's corrective action:
- - There are 4 references on file, of these 4 I can confirm that the two most recent references are the ones validated. - References are now available for external drama teacher. - I will make sure to validate the most recent references going forward
- I have now checked and validated references. I will be sure to check references prior to staff member starting position in future
19 March 2026
St. Michael's Preschool & Afterschool Service, Dublin 10 · Regulation 9 — Management and recruitment
- (a)&(b) One staff member required an appropriate second validated reference
Provider's corrective action:
- (a&b) One reference was received and validated from a past employer for this adult. Going forward, all staff or students will have two references available before they start
18 March 2026
Krazy Kids & Co t/a Creative Kids & Co, Dublin 8 · Regulation 9 — Management and recruitment
- (4) There was no documentary evidence available that the qualification of one of the staff members who worked directly with the children was equivalent to at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework. Evidence of qualification was available for all other staff as required
Provider's corrective action:
- An application for recognition of qualification was submitted by service
18 March 2026
Lycée Français International (LFI), Foxrock · Regulation 9 — Management and recruitment
- There was evidence that the registered provider did not ensure that all staff were suitable and competent prior to employment as outlined: (2)(a)(b) Appropriate consideration had not been given to references. In one adult’s recruitment records there was only one reference, from a reputable source. (2)(d) There was no record of police vetting for two staff who had lived outside of Ireland for a period of longer than six consecutive months as adults. The international police vetting record was not available and there was no record to show that any attempt had been made to obtain the record. (3) The procedures outlined under regulation (2)(a), (b) and (d) above had not been appropriately followed prior to the registered provider allowing the adults have access to children. One certificate of police vetting was dated later than the adult’s start date in employment. One reference from a reputable source was dated after the employees start date. This regulation was non-compliant on inspection on 27 January 2025 and 08 September 2025. The corrective and preventive actions submitted following those inspections have not prevented the reoccurrence of the noncompliance under regulation 9
Provider's corrective action:
- 9(2)(a)(b) The service manager wrote in the CAPA response that there are files there for all staff now and the adult requiring a reference will no longer be working with the children. 9(2)(d) The services CAPA submission stated that staff with no Police vetting from a foreign country will not work in Petite Section as long as the documents have not been obtained. One adult who required police vetting will no longer be working with the children. 9(3) Both the school principal and the after-school manager will be careful to obtain the appropriate documents before staff commence employment in the Petite Section
18 March 2026
Rainbow Day Care Centre, Dublin 18 · Regulation 9 — Management and recruitment
- (a)(b) Although it is acknowledged that two references for one adult were available, they had not been verified prior to them commencing employment in the service
- The procedures specified in paragraph (2) (a)(b) were not carried out prior to one adult commencing employment in the service as follows: Two verified references for one adult were not in place prior to them commencing employment in the service
Provider's corrective action:
- The registered provider has stated that two written and validated references have been obtained for the staff member and are on file. The registered provider will ensure all staff files are kept up to date in future
11 March 2026
Ladybug Childcare LTD, Dublin 6 · Regulation 9 — Management and recruitment
- (a), (b) There were no written validated references available for one staff member. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one of the staff members commencing employment in the service as detailed above
Provider's corrective action:
- (a), (b) To address this non-compliance, two written references have now been obtained from the employee’s previous employers. These references have been reviewed, verified, and added to the staff member’s personnel file to ensure full compliance with record-keeping and recruitment verification requirements. To prevent recurrence, going forward, all staff members (including staff that are not directly working with the children) will be required to provide written references prior to commencement of employment. Verbal references, if obtained, will be fully documented, dated and retained in the personnel file
11 March 2026
Little Harvard Childcare Ltd, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (c) A garda vetting disclosure was not available for one adult who through discussion with staff had had been working in a supernumerary capacity in the care rooms for over two months. This posed a significant safeguarding risk. An immediate action notice was issued and a response which adequately mitigated the concern was received the following day. (3) The registered provider did not ensure the checks required under (2)(c) were completed prior to one adult commencing work placement in the service. This posed a safeguarding risk
Provider's corrective action:
- (2) (c) The staff member was immediately removed from contact with children until Garda vetting was received. Since then, the Garda vetting was obtained and verified. Local management, together with the HR department, will ensure that all staff have completed Garda vetting before commencing employment with us. (3) A full audit of all staff files was completed to ensure all vetting documentation are in place and up to date. Monthly audits of staff files will be conducted by the Person in Charge (PIC). Local management, together with the HR department, will ensure that all staff have completed Garda vetting before commencing employment with the service
11 March 2026
StartBright Brookview, Dublin 24 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure that references were appropriately considered for two adults as follows: (a) Adult one: References had not been sourced from previous employers despite these being named on the adult’s curriculum vitae. One of the references available had been provided by a ‘neighbour and friend’. Neither of the two references available included an address. (b) Adult two: A second reference was not available as required
Provider's corrective action:
- Corrective Action and Preventive Action
- (a) Adult One: The staff member has tried to get references from past employers but to no avail yet. These employers are UK based and the adult is having trouble with getting responses from them. The staff member will continue to source the references. The registered provider will follow up with the staff member and their work on trying to retrieve these references. When reviewing staff files from other centres, all documentation will be carefully checked & questioned if necessary, in relation to compliance. Review of regulations must be done regularly also. (b) Adult Two: The student initially forgot to print the document but completed this later in the day. The letterhead with their name was subsequently attached. Students file to be checked by the manager on the first day of placement and corrections to be made on that day. If there is no full file, the student cannot start their placement
10 March 2026
Bumblebee School Ltd, Sutton · Regulation 9 — Management and recruitment
- (2) (a)(b) A second reference was not available for one staff member
Provider's corrective action:
- Reference attained and verified by service
10 March 2026
Doreen's Preschool Montessori, Dublin 7 · Regulation 9 — Management and recruitment
- (1) (b)(c) Upon the inspection teams unannounced arrival at the service at 9.40am the person in charge was not present and staff were unclear about who was assigned to deputise in her absence. It is acknowledged that the person in charge arrived to the service shortly after the inspection had commenced
Provider's corrective action:
- Staff are aware that there is a Deputy Person in Charge in the service and that they are the point of contact in the person in charge’s absence from the service
10 March 2026
Naíonra Montessori Cluain Dolcain, Dublin 22 · Regulation 9 — Management and recruitment
- (a) (b)There was no second written and verified reference available for the adult. (3) Documentation reviewed showed that the procedures specified above under Regulation 9(2) had not been carried out prior to the adult commencing employment in the service
Provider's corrective action:
- The registered provided submitted a second written and verified reference for the staff member and stated staff will only be employed when they have two written and verified references
10 March 2026
The Grove Pre School, Dublin 14 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting was not available for one adult who had lived outside the State for a period exceeding 6 months as an adult
- The procedures specified in paragraph (2)(d) were not carried out in prior to one adult commencing placement in the service as follows: Police vetting was not available for one adult who had lived outside the State for a period exceeding 6 months as an adult prior to them commencing employment in the service
Provider's corrective action:
- The registered provider has stated that an application for police vetting has been made to the country where the staff member lived for a period exceeding 6 months as an adult
10 March 2026
Westwood Childcare, Dublin 3 · Regulation 9 — Management and recruitment
- (d) Documentary evidence was not available to demonstrate that police vetting was available for one new employee who had lived outside of the state for six months or more as adults. (3) Documentary evidence was available to demonstrate that the procedures outlined in paragraph (2) had not been completed for one staff member prior to starting in the service and allowed access to the children
Provider's corrective action:
- (d) In response to the non-compliance the service has stated that following the inspection they met with the employee and applied for relevant documentation on the 11/03/26. Employee is awaiting a response from the vetting, before returning to work. We will ensure that all staff acquire vetting for all countries they resided in for more than 6 months as an adult, prior to starting at West Wood childcare. This process will take place during the interview process; all file documents will be up to date prior to starting member currently waiting to receive vetting before returning to work. (3) Management will ensure that all staff acquire vetting for all countries they resided in for more than 6 months as an adult, prior to starting at West Wood childcare. This process will take place during the interview process; all file documents will be up to date prior to starting
4 March 2026
Tigers Childcare & Nexus Preschool, Dublin 16 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that three adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. A similar non-compliance was observed on the previous inspection in 2025. (7) (a) A review of documentation and discussion with staff and management showed that staff supervision had been at variance with the service staff supervision policy between March 2025 and December 2025 when there were no records of staff supervision having been conducted. It is acknowledged that management stated they had completed verbal supervision with staff had recently developed a new supervision document which was used to document staff supervision in January and February
Provider's corrective action:
- (4) The three staff have applied for recognition for their qualifications, the applications are pending. The service will continue to prioritise the recruitment and retention of suitably qualified Early Years educators who meet both Tusla and Teaching Council requirements. (7) (a) During the period from September to December, NEXUS was undergoing an acquisition process with Tigers, during which Tigers’ policies and procedures were being gradually introduced and implemented. A full review of all support and supervisions was conducting ensure they are in line with the organisations policy. Management were briefed on the staff supervision policy. Management will maintain a supervision tracker to monitor completion and ensure no gaps occur. Regular audits of supervision records will be conducted to ensure compliance, and supervision requirements will be reinforced with management to support ongoing adherence to policy
3 March 2026
Magical Days, Glenageary · Regulation 9 — Management and recruitment
- There was no evidence available to show that one staff member who was employed to work directly with the children in the service held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications or equivalent
Provider's corrective action:
- The staff member’s qualifications were immediately reviewed and verified. The individual will be requested to provide certified copies of their relevant qualifications without delay. If the staff member does not hold a qualification that meets regulatory requirements, they will be removed from direct work with children until compliance is achieved. In the interim, suitably qualified staff will be rostered to ensure all regulatory ratios and qualification requirements are met. All staff files will be updated to ensure that qualification records are complete, verified, and readily accessible for inspection. Documents have been sent to the Department to verify that the named staff member is eligible to work with children under Regulation 9. The Department requested the Training Internship supporting documents to complete the process. A robust recruitment and onboarding procedure will be implemented to ensure that all future staff employed to work with children provide verified evidence of qualifications prior to commencement of employment. Management will also provide training to relevant personnel on regulatory requirements to ensure consistent adherence to qualification standards
3 March 2026
The Children's House Montessori Primary School, Stillorgan · Regulation 9 — Management and recruitment
- (d) International Police vetting was not available in relation to one adult who previously lived outside of the State for a period of more than 6 months as an adult. (3) Documentation reviewed showed that the procedures specified above under Regulation 9(2)(c) and (d) had not been carried out prior to the two adults commencing employment in the service. Allowing staff to begin work with children before their suitability has been established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- The registered provider has obtained International Police vetting for the staff member and has reviewed the services selection and reference checking process in the staff handbook
26 February 2026
K&L Naíonra & Afterschool Club Ltd, Lucan · Regulation 9 — Management and recruitment
- (2)(a), (b) There was no evidence to demonstrate that two references available for one staff member had been verified by the registered providers. (3) The procedures specified in paragraph (2) as detailed above had not been carried out prior to a staff member being appointed
Provider's corrective action:
- (2)(a), (b) The references have now been verified and filed appropriately. (3) Monthly checks will be carried out on staff file
26 February 2026
Killinarden Family Resource Centre, Dublin 24 · Regulation 9 — Management and recruitment
- There was evidence that the registered provider did not ensure that all staff were suitable and competent prior to employment as outlined: (2)(d) There was no record of police vetting for one adult who had lived outside of Ireland for a period of longer than six consecutive months as an adult
Provider's corrective action:
- The staff member applied for police vetting from the relevant authority in a jurisdiction outside of Ireland, as required. Prior to anyone starting employment in Killinarden FRC they will be required to get police clearance from their home country. They will be informed at their interview and our policies have been updated to reflect same
25 February 2026
Our Ladys Nursery Ballymun Ltd, Dublin 11 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure the following: (a) (b) There was no documentary evidence of appropriate consideration of references for three files reviewed. The following was observed: • There were no references available for one file. • One file had only one reference available which was not validated. • One file had two references available, but they had not been validated. Full checks must be completed on references to establish that those in the service are appropriate to have access to children. This was identified as a noncompliance on the last inspection on the 29 May 2025 and the preventive actions put in place failed to prevent a recurrence
Provider's corrective action:
- (2) (a)(b) The registered provider submitted some of the required validated reference documents. A checklist was developed and is included in all files showing the documents required, with a reminder system in place to review the files
24 February 2026
Forget-me-not Montessori School, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) Although there were two references available for one adult, they had not been verified by the registered provider. (3) Documentation reviewed evidenced that the procedures specified above under Regulation 9(2)(a),(b) had not been carried out prior to one adult being assigned a role in the service
Provider's corrective action:
- The registered provider has obtained verification for both references and has ordered reference validation forms to use going forward
24 February 2026
Kids Inc Rathfarnham, Dublin 16 · Regulation 9 — Management and recruitment
- (3) Although a vetting disclosure was available for a staff member, there was no consideration of the disclosure such as a risk assessment undertaken by the service. Any disclosures should be assessed to determine any potential risk to the children
Provider's corrective action:
- A risk assessment was done with the staff member on 27th Feb 2026. Kids Inc’s HR Manager is responsible for close monitoring of recruitment team’s review of police clearance forms and Garda Vetting. For any disclosures they will carry out risk assessments
24 February 2026
Small Wonders Montessori & Afterschool Centre, Dublin 12 · Regulation 9 — Management and recruitment
- A second written and verified reference was not available for a one adult
- The procedures specified in paragraph (2) were not carried out in prior to one adult commencing placement in the service as follows: One references for one adult had not been sought or verified prior to them commencing placement in the service
- Documentation was not available to show that one adult who was working directly with the children on the day of inspection held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed equivalent by the Department of Children, Disability and Equality (DCDE)
Provider's corrective action:
- 2)(a)(b) The registered provider has stated that a second written and verified reference has been sought for one adult who required it. An updated file checklist has been developed to ensure all documents are in place before a staff member commences employment. (4) The adult working directly with the children on the day of inspection is a school age employee who was asked to cover an emergency situation. An additional staff member is available, and their file has been updated. Additional staff will be recruited to ensure adequate staff are available at all times
23 February 2026
Little Rainbows (Baldoyle), Dublin 13 · Regulation 9 — Management and recruitment
- (2) (c) A garda vetting disclosure was not available for a staff member who was observed working with the children on the day of inspection. This posed a significant safeguarding risk. An immediate action notice was issued and a response which adequately mitigated the concern was received the following day. (3) The registered provider did not ensure the checks required under (2) were completed prior to staff commencing employment in the service. For example, discussion with staff and documentary evidence indicated that four adults began working in the service prior to receipt of a Garda Vetting disclosure. This posed a safeguarding risk
Provider's corrective action:
- (2) (c) The staff member in question, did not attend work again until the Garda Vetting Disclosure was received. The service will ensure that staff will not commence employment in the future until the Garda Vetting Disclosure is received. (3) In future no staff will start work without the office ensuring that their Garda Vetting Disclosure is on file
19 February 2026
Ready Steady Play, Dublin 16 · Regulation 9 — Management and recruitment
- (1)(a) 10 December 2025 and 7 January 2026, there was no named person to deputise as required. (2)(a) One of the seven validated references which was available, was not from the staff members most recent past employer. Two further references were not accepted as neither reference was from a past employer or a source other than a past employer. (3) Documentation was reviewed for one adult, this evidenced that the procedures specified above under 9(2) had not been carried out for this adult prior to commencing employment in the service
Provider's corrective action:
- (1) (a) The service has reviewed and implemented their staffing absences policy, to ensure this will not happen again, this will be adhered to strictly going forward. All staff have been issued with the newly revised updated “staff absences policy” reminding them of the importance of this policy in relation to staff absences and emphasised that it must be adhered to going forward, if not, then disciplinary measures may be implemented against them. (2) (a) The service obtained a new reference for this person. As per the newly revised recruitment policy no staff member will be employed until all up to date references are received and going forward the references will be from two different companies. (3) The service has implemented new stricter staff recruitment and staff absences policies. The service has revised their recruitment policy to ensure that the obtaining of a reference must be from a past employer, or a source other than a past employer. Staff will not be permitted to work in Ready Steady Play until a garda vetting disclosure and police vetting (if required) is obtained BEFORE that person starts employment with this Company
19 February 2026
Roola Boola Creche & Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- (a)(b) Three references for two adults had not been sought or verified prior to them commencing employment in the service. (d) International Police vetting was not available for one adult who had lived outside the State for a period exceeding 6 months as an adult. (3) The procedures specified in paragraph (2) were not carried out in prior to three adult commencing employment in the service as follows: Three references for two adults had not been sought or verified prior to them commencing employment in the service. International Police vetting was not available for one adult who had lived outside the State for a period exceeding 6 months as an adult
Provider's corrective action:
- (2) (a) (b)The registered provider has stated that the three references for two staff members have been verified and are now on file and available for review. (d) International police vetting has been obtained for one staff member. A checklist has been developed to ensure all documents are in place before a person begins working in the service
18 February 2026
Rowlagh Women's Group Preschool, Dublin 22 · Regulation 9 — Management and recruitment
- (d) Police vetting was not available in relation to one adult who previously lived outside of the State for a period of more than six months as an adult. (3) A review of documentation evidenced that the registered provider had not taken the required steps as outlined in Regulation 9(2)(a), (b), and (d) to ensure that new recruits were suitable and competent before allowing them access to children, as detailed below: • Documentary evidence indicated that one adult had commenced employment within the service prior to the receipt of police vetting. • Documentary evidence indicated that one adult did not have their references validated before they commenced employment. • Although there was a reference available for one adult from a previous employer, it had not been verified by the registered provider. Additionally, there was no second reference available for the adult. Allowing staff to begin work with children before their suitability has been established may result in individuals who are not appropriate having access to children
Provider's corrective action:
- The registered provider submitted the following response. The staff member has applied for Police vetting. The recruitment policy has been updated, and all references will now be verified before an employee begins work in the service. The service will also hold a training day in April on recruitment protocols
17 February 2026
Dolphins Early Education and Childcare Centre, Dublin 24 · Regulation 9 — Management and recruitment
- (a)(b) On the day of inspection, a second reference for one staff member was unavailable. A second reference for two staff members were not available from a reputable source. Twenty-three of the required 38 references had not been suitably validated. (d) Police vetting was unavailable for one member of staff who had lived outside of the State for a period of six months or more as an adult
Provider's corrective action:
- Immediately following the inspection, the two required references were sought and verified immediately. They have been placed on the staff members files. All references available on the day of inspection where there was no evidence of validation, have now been verified and are available in the staff files
- Police vetting for one staff member has been obtained and is now on file. To prevent a reoccurrence of non-compliance in the future, the manager has been retrained in relation to ensuring that as new staff are employed, all required documentation is sought in advance, verified as required and placed on staff members’ file. This will then be checked by the deputy manager to ensure all is in order
17 February 2026
Pitter Patter Community Play Group, Dublin 7 · Regulation 9 — Management and recruitment
- (d) Police vetting was not available for two adults employed in the service who had lived outside of the state for six consecutive months as an adult
Provider's corrective action:
- (2)(d) Each employee has been in contact with the consulates of the relevant countries. Police vetting from other countries has been filled out on behalf of both employees. Employees are still awaiting appointments with relevant consulates. The process is in progress and will remain a priority for the Board of Management until completion Future employees will produce police vetting from countries other than Ireland that they have lived in for over 6 months prior to being offered contracts
16 February 2026
Play and Learn Childcare and Education, Dublin 18 · Regulation 9 — Management and recruitment
- (a), (b) Two written validated references were not available for one adult. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one adult commencing employment in the service
Provider's corrective action:
- (a), (b) The registered provider obtained two references for the staff member. The registered provider will ensure that references for each employee are obtained prior to them start with us. Management will be engaging in re training in our hiring policy. (3) The registered provider will ensure that the correct hiring procedures are followed
13 February 2026
St. Finbar's Playschool, Dublin 7 · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written and validated references were not available for the student on a Transition Year work experience programme. (4) Documentation was not available to demonstrate that two adults working directly with children in the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (2)(a)(b) Two written references were requested for validation for student on Transition work experience programme. Going forward, two written and validated references and CV will be kept on file for all students. The registered provider has notified LCA co-ordinator in school that students must have these documents before they can be allowed to begin their work experience. (4) One staff member is awaiting a full cert from the college where they completed their Level 6 qualification. The second staff member has submitted a complete record of her modules to DCDE for qualification recognition and is awaiting a decision
12 February 2026
Balcunnin Learn'Play Preschool, Skerries · Regulation 9 — Management and recruitment
- (2)(a)(b) Two validated written references were not available for one member of staff. (d) International police vetting was not available for 1 adult who had lived outside the State as an adult for more than 6 consecutive months
Provider's corrective action:
- Corrective Action (2) (a)(b) Two references for one member of staff were all sent to inspectorate and accepted. (d) Police vetting was submitted to inspectorate and accepted. Preventive Action (2) (a) As per our policies and procedures they will ensure that all required documents will be available for inspection, and all submitted prior to starting employment. (d) They now know to make sure that if anyone has been away for six months or more that we need international vetting for that person
12 February 2026
By Your Side Early Intervention, Dublin 15 · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that 2 staff members whose files were reviewed and who work directly with the children in the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality. The 2 staff members held qualifications in the following: Bachelor of Arts degree in Law and Psychology Bachelor of Arts in Social Science
Provider's corrective action:
- Corrective Action The registered provider stated that the 2 staff members are not part of the ratio and have psychology backgrounds as the service works with children with autism. The registered provider has asked the 2 staff members to complete an application to the DCDE for an exemption of QQI level 5. Preventive Action Hiring staff with a QQI level 5 minimum such as SNA or similar. The registered provider is hiring a new staff member who has a QQI level 8 and will submit this file once her Garda vetting has been received. Summary Comment The inspector has reviewed the actions and evidence submitted. The non-compliance under Regulation 9 (4) remains outstanding. However, the inspector acknowledges that the registered provider employs an adequate number of qualified staff to meet the regulatory ratio requirements. The service receives funding to provide an ASD programme to the children in attendance with staffing requirements that differ to the requirements of Tusla Early Years Regulations
12 February 2026
Minerva Montessori, Dublin 6 · Regulation 9 — Management and recruitment
- (a)(b) Although it is acknowledged that 2 references for one adult were available, they had not been verified prior to them commencing employment in the service. Two references for one adult had not been sought or verified prior to them commencing placement in the service. (d) Information was not available to ascertain whether one adult required International Police Vetting
- The procedures specified in paragraph (2) were not carried out prior to two adult commencing employment or placement in the service as follows: Two verified references for two adults were not in place prior to them commencing employment or placement in the service. Information was not available to ascertain whether one adult required International Police Vetting
Provider's corrective action:
- The registered provider has stated that two references for two adults have been verified and are now on file, the service has created a checklist to ensure all documentation is in place before a staff member or student commences employment in the service. The person requiring police vetting since has left the service therefore police vetting is no longer required
12 February 2026
The Park Academy Beacon Court, Dublin 18 · Regulation 9 — Management and recruitment
- (2)(a), (b) Two written references provided for one adult were unsuitable as they were not from the most recent employer or an appropriate professional source
Provider's corrective action:
- (2)(a), (b) The adult whose references were not accepted was an external music teacher. The external company was able to provide us with additional references. Recruitment will not accept this type of reference from external contactors moving forward
10 February 2026
Giraffe Childcare Cherrywood, Loughlinstown · Regulation 9 — Management and recruitment
- 2(d) One employee who had lived for a period of six months or more as an adult in another jurisdiction outside of Ireland required a police vetting certificate that was not available on the day of inspection. (3) The registered provider did not take appropriate measures to ensure that all adults were suitable to work in an early years’ service prior to their commencement as outlined above
Provider's corrective action:
- After the inspection the service immediately initiated the process to obtain the required police vetting documentation. Both the staff member and Giraffe Childcare are actively working to secure this certificate and the process has been started to receive same. The service has reviewed its recruitment and onboarding procedures to ensure that any periods of residence outside Ireland exceeding six months are clearly identified and cross-checked across application forms and CVs to ensure the appropriate international vetting documentation is obtained prior to employment. The service remains committed to full compliance with all vetting requirements and will retain the police clearance documentation on the staff member’s file once received
4 February 2026
ABA Preschool Academy, Dublin 24 · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all adults were suitable to work in an early years service prior to their commencement as follows. - Four references in respect of three adults were not validated prior to the adults commencing employment. One adult commenced working in the service on 21 August 2023 and both references had been validated on 25 August 2023. One adult commenced employment on 25 August 2025 and their second reference had been validated on 03 September 2025. One adult commenced employment on 01 September 2025 and their second reference was validated on 02 September 2025
- On the day of inspection, there was no evidence available to show that two adults who were employed to work directly with the children in the service held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications or equivalent. This non-compliance was present on previous inspections in 2023, 2022, 2021 and 2020. The corrective and preventive actions as stated by the registered provider did not prevent recurrence of this non-compliance
Provider's corrective action:
- Upon identifying this timing issue, we have reviewed all staff files to ensure two validated references are in place for all staff. No staff member is currently employed without two validated references on file. The service already has a recruitment and compliance checklist in place, requiring two validated references, we have slightly modified this to include “validated prior to commencement’. Following this inspection finding, the implementation of this procedure was reviewed with the administrator and management team to ensure strict adherence. A meeting took place to reiterate, that all staff must have validated references prior to starting, even if not working directly with the children or in for training. A sample of files will continue to be audited by management monthly to ensure compliance
- One staff member has now submitted application for DCEDIY qualification recognition. The other staff member is awaiting a document before submission can proceed. The service operates a specialist programme for children with additional needs and is also required to meet Department of Education funding criteria. We remain committed to ensuring compliance with Tusla requirements and have taken steps to ensure formal recognition under Regulation 9(4) is obtained and documented. Management will verify recognition status prior to rostering staff to work directly with children and prior to inclusion in ratio calculations The personnel file template has been updated to include a specific field confirming whether the qualification is recognised by DCEDIY for the purposes of Regulation 9(4), and evidence of recognition is held on file. Management oversight has been strengthened through the introduction of a secondary verification check prior to rostering staff and prior to inclusion in ratio calculations. Monthly audits of personnel files will continue to ensure ongoing compliance with Regulation 9(4)
4 February 2026
Deansrath Family Centre, Dublin 22 · Regulation 9 — Management and recruitment
- (d) Information was unavailable to establish whether international police vetting was required for one adult who was observed working directly with the children in the service. (3) The procedures required under Regulation 9(2)(d) were not completed before one adult was granted access to children attending the pre-school service
Provider's corrective action:
- The registered provider obtained documentation confirming that the adult did not require international police vetting. The service’s recruitment policy has since been updated to ensure that all adults working in the service provide documentation to determine whether international police vetting is required
4 February 2026
Tots & Swots, Balbriggan · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider had not ensured the following: • There was no evidence of validation of six references for 3 adults. (2)(d) International police vetting not available for 1 adult who had lived outside of the state for a period of more than 6 months. (3) The procedures as outlined in paragraph (2) were not carried out prior to adults working with or having access to children in the service, as evidenced by the following examples: • Garda vetting disclosures in relation to 3 adults prior to these adults having access to and contact with the children. • Validation of 6 references, as stated above, not obtained in relation to 3 adults prior to these adults having access to and contact with the children. (4) Documentary evidence was not available for 1 adult who may work directly with the children in the service to confirm that they held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
Provider's corrective action:
- Corrective Action 9(2)(a)(b) The registered provider has assured that all references have been validated. Preventive Action There were no preventive actions submitted to prevent re-occurrence. 9(2)(d) Corrective Action International Police vetting for 1 adult has been submitted. Preventive Action There were no preventive actions submitted to prevent re-occurrence. 9(4) Corrective Action There were no corrective actions submitted. Preventive Action There were no preventive actions submitted to prevent re-occurrence
3 February 2026
Crumlin Childcare Centre, Dublin 12 · Regulation 9 — Management and recruitment
- (a)(b) - There were no written references available for one adult. - The two written references available for one adult had not been appropriately verified. (d) - International police vetting was not available for one adult from a state they had resided in for a period exceeding six months as an adult. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had been carried out prior to some adults commencing employment in the service, as detailed above under regulation 9(2) and as follows: - The references available for three staff members had not been appropriately verified prior to the adults commencing employment in the service. - International police vetting was not available for one adult from a state they had resided in for a period exceeding six months as an adult
Provider's corrective action:
- (a)(b) These were obtained immediately. (d) The staff involved was on leave until Monday 9th Feb, the relevant vetting arrived on Friday 6th Feb and was updated to staff file who returned to work on 9th Feb
- While this cannot be updated retrospectively, the manager has been retrained in policies around verification of ref. All new staff will be included in the managers monthly report for checking purposes. Review is currently being carried out in relation to policies and procedures. All staff files to be double checked by Admin before start date to ensure compliance. Training will be held for all office or management staff in regulation 9 by end March when policies are updated. In all future all international vetting will be required before starting employment. A new section on board agenda for new staff to oversee all paperwork has been completed before start dates
28 January 2026
Balbriggan Community Childcare, Balbriggan · Regulation 9 — Management and recruitment
- (c) A Garda vetting disclosure had not been obtained for one staff member employed in the service. An Immediate Action Notice (IAN) was issued to the service on the 28 January 2026 in relation to Regulation 9 - Management and Recruitment. (3) Documentary evidence was available to demonstrate that the procedures outlined in paragraph (2) had not been completed for one staff member employed under the community employment scheme prior to starting in the service
Provider's corrective action:
- (2)(c) In response to the non-compliance the registered provider has stated that Garda Vetting was applied for, and this was recently received. Going forward all Garda Vetting documents will be updated when they are supposed to be and in place before a staff member commences working in the service. (3) In response any outstanding information was obtained and will be in place before any staff member begins working in the service
28 January 2026
Luttrell House Creche, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(d) International police vetting was not available for 1 staff member who had resided outside of the Irish jurisdiction for more than 6 consecutive months as adults
Provider's corrective action:
- Corrective Action (2)(d) Police clearance obtained. Preventive Action (2)(d) Paperwork review has been added to the Manager’s Audit
27 January 2026
St Mary's Early Years Service, Dublin 1 · Regulation 9 — Management and recruitment
- (3) A review of documentation demonstrated that appropriate consideration of references took place after the employment of one staff member
Provider's corrective action:
- As this occurred in a transition between HR personnel, it has now been rectified and documented as part of onboarding for any new HR personnel. It is now part of the induction checklist for the Early Years Management team to ensure validation have taken place for any new employee in advance of them starting
26 January 2026
Clever Cloggs, Dublin 3 · Regulation 9 — Management and recruitment
- (4) There was no documentary evidence available to show that one of the three staff members who were observed providing direct care to the children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications. It is acknowledged that of the four qualifications reviewed, it was established that one staff member does not work directly with the children
Provider's corrective action:
- The service has requested documentary evidence of the relevant qualification and commit to monitor their staff files regularly to ensure all paperwork is up to date
26 January 2026
Discoveries Creche & Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- (d) Police vetting was not available in relation to one adult who previously lived outside of the State for a period of more than six months as an adult. (3) The registered providers did not ensure that appropriate checks were carried out prior to one adult working in the service as detailed above under (2) (d)
Provider's corrective action:
- The registered providers have obtained Police vetting for the staff member. The service’s recruitment policy has been updated to include the requirement for Police vetting from all jurisdictions in which an individual has lived for more than six months as an adult. In addition, an audit of all staff files has been completed
21 January 2026
Mounttown Early Years Service, Glenageary · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to commencing employment. It is acknowledged that two references were available for one staff member who commenced employment in the service on 31 March 2025, however, one reference was validated on 11 April 2025 after they commenced working in the service and there was no evidence to suggest that the second reference was validated prior to the date of inspection
Provider's corrective action:
- While it is recognised that the two references for one employee who commenced employment on the 31 March 2025, with one being verified on the 11 April 2025. The second reference was verified prior to commencement of employment but had been ticked and not signed, which was confirmed by the inspector in the day of inspection. Regarding the untimely confirmation of the first reference, the registered provider has stated that this was unfortunately out of the control of the service. The service had been provided with an email to make contact with this previous employer, had emailed to arrange a phone conversation for the reference check and this took a while to receive a response, which is why it was conducted on the 11 April 2025. To prevent this issue from re-occurring, the registered provider has compiled a reference check sheet to be used ahead of any prospective employees joining the team
21 January 2026
The Little School, Dundrum · Regulation 9 — Management and recruitment
- (2)(a)(b) There were no written references available for one staff member
Provider's corrective action:
- (2)(a)(b) Two written references were obtained and verified by the registered provider. A recruitment checklist is now in place to ensure compliance with the regulatory requirements
20 January 2026
First Steps Academy, Lucan · Regulation 9 — Management and recruitment
- (d) One police vetting disclosure was not available for a staff member who lived outside Ireland for a period of longer than six months as adult
Provider's corrective action:
- The outstanding police vetting disclosure has now been requested from the relevant authority. The service acknowledges the omission and has implemented a monitoring system to ensure full compliance with regulation 9 going forward. The person in charge will review all staff documents to ensure full compliance prior to staff commencement
20 January 2026
Leeson Park Creche & Montessori, Dublin 6 · Regulation 9 — Management and recruitment
- (a) (b) - Although it is acknowledged that a second reference was available for one of the adults, the reference had not been appropriately verified by the registered provider. - There was no second reference available for one adult working in the service. (3) A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(a)(b)(c) to ensure that new recruits were suitable and competent before allowing them access to children as follows: - One reference available for one adult had not been appropriately verified. - There was no second reference available for one adult working in the service. - The Garda vetting disclosure available for one adult had not been obtained prior to the adult commencing employment and working directly with the children in the service
Provider's corrective action:
- (2)(3) The second reference available had been verified by the Manager but she had not signed same. The manager has now done so. Although the Manager had repeatedly sought a second refence, the relevant did not respond. The Manager managed to contact another referee which is attached. The relevant person was not working directly with the children but undertaking household duties instead until their vetting arrived. their vetting validation came through within a day or two. Management have been reminded of the need to ensure all documents on the staff file checklist are in place before an employee starts
15 January 2026
Glenalbyn Montessori, Stillorgan · Regulation 9 — Management and recruitment
- (d) Police vetting was not available in relation to one adult who previously lived outside of the state for a period of more than 6 months as an adult. (3) Documentation reviewed showed that the procedures specified above under Regulation 9(2) (d) had not been carried out prior to the adult commencing employment in the service
Provider's corrective action:
- The registered provider submitted a document for the staff member however, the inspector was unable to determine whether it was Police vetting as it had not been translated
14 January 2026
First Step Movements, Dublin 3 · Regulation 9 — Management and recruitment
- (1)(c) There was no clear line of management structure in the service on the day of inspection. On the inspector’s arrival it was discovered that the person in charge, as per the Tusla register, no longer worked in the service. One of the administration staff identified themselves as the person in charge. At 10.35am, the inspector was informed by the same administration staff member that one of the staff members from the care room was the deputising person in charge. At 12.15pm, through discussion with the deputising person in charge, they confirmed they had been informed only on the inspector’s arrival that they were the deputising person in charge on the day. The lack of clear line management has the potential to impact on adequate service provision. (2)(a) (b) One written and validated reference was not available for one staff member from a previous employer or from a source other than a previous employer. (a)Three written reference available from a past employer were not validated. (b) Eight written references available from a source other than a previous employer were not validated. (c) A Garda vetting disclosure was not available for one staff member. An Immediate Action Notice (IAN) was issued to the registered provider on 14 January 2026 for this one staff member present on the day of inspection. (d) International police vetting was not available for review for one staff member who had resided outside the jurisdiction for a period of more than 6 consecutive months as an adult on the day of inspection. (3) The procedures specified in paragraph (2) were not carried out in full prior to any person being appointed, assigned or allowed access to or contact with a child attending the pre-school service, as above, garda vetting was not available for one adult, international police vetting not available for one adult, one written and validated reference was not available for one adult and eleven references were not validated. (4) Two staff members who were working directly with the preschool children and two staff who were present in support roles had no documentary evidence of at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
Provider's corrective action:
- (1) (c) A clear management structure has been formalised and communicated to all staff. An organisational chart outlining lines of authority and accountability is now displayed within the service
- (a)(b) All written references have been checked, validated and are now stored correctly on file and the manager is aware of its location. Manager will complete checks to make sure all documents are completed, ensuring that all references are checked and on file prior to staff/students start date. (c) All documentation is now in place for all staff within the service. The Manager will double check all staff files prior to new staff member/ student beginning, no new staff/ student can begin without all the information being on file (d) International Police vetting is in place and on file. The registered provider will complete check and police vetting before employment and internation police vetting will be sought if required. (3) All vetting is in place for staff. Ensure all vetting is in place before commencement of staff. Manager designated to this job. (4) Staff members within the service have the required qualifications to be in the service , one is awaiting results. Other staff are there as a support system and are not included in the child: adult ratios. New staff qualifications will be reviewed prior to start date, if unsure the manager will check with DCDE but will ensuring all staff will have at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
13 January 2026
Saol Beag Project Creche, Dublin 1 · Regulation 9 — Management and recruitment
- (2) (a)(b) There were no written validated references available for one staff member. (d) There were no documents available for consideration of one staff member to determine if police vetting was required. (4) There was no evidence available to show that one staff member who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (a)(b) The senior management was reminded of the importance of having personal files set up for all staff members. Management will ensure that written validated references for all staff are available. (4) Qualified agency workers are being used until another full-time early year’s educator is hired. The service has employed a relief worker on a part-time basis until we employ another full-time staff member
12 January 2026
Little Dale Academy, Kilmacud · Regulation 9 — Management and recruitment
- (b) Although a reference from a reputable source was available for one staff member, it had not been appropriately verified. (d) Documentary evidence reviewed showed that one staff member had lived in two jurisdictions outside the State for a period of more than six consecutive months as an adult. Police vetting was only available for one of the two jurisdictions. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to two of the staff members commencing employment in the service as detailed above
Provider's corrective action:
- (b) The registered provider has verified the reference and will ensure that all references obtained by the service are accompanied by written verification going forward. (d) The staff member has made attempts to obtain Police vetting but has not received a response from the organisation in question. The registered provider has completed a risk assessment and is satisfied with the staff member’s suitability to work with children. (3) The service manager and assistant manager will review the documentation provided by future employees and will request a copy of Police vetting where it is identified that the staff member has lived outside the State for a period of six months or more as an adult. In circumstances where the registered provider is unsuccessful in validating a reference, alternative avenues will be explored to obtain a reference from another source
12 January 2026
Olive’s Bizzy B’s Preschool Limited, Ballykea · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider had not ensured the following: • Four written and validated references were not available for two adults employed in the service. • There was no evidence of validation for three references. (d) In respect of 3 adults, there were gaps in the recorded history of past employment and relevant experience available for inspection. Therefore, it was not possible to determine whether international police vetting was required in accordance with Regulation 9(2)(d)
Provider's corrective action:
- Corrective Action (2)(a)(b) Resent all requested references as attached documents. (d) All CV’s updated as requested for the 3 adults. Applications have been made for police vetting in relation to 3 adults. Preventive Action (2)(a)(b) All references are filed. Reference correspondence will be documented in the reference validation book to ensure all validations are documented in one file and kept with staff files. (d) All international police checks have been applied for and are being processed in respect of 3 adults
12 January 2026
The Embassy Montessori, Dublin 4 · Regulation 9 — Management and recruitment
- (c) A Garda vetting disclosure had not been obtained for one staff member employed in the service and working directly with the children. An Immediate Action Notice (IAN) was issued to the service on the 1 2 January 2026 in relation to Regulation 9- Management and Recruitment. (3) Documentary evidence was available to demonstrate that the procedures outlined in paragraph (2) had not been completed for one staff member prior to starting in the service and allowed access to the children. (4) One staff member who was working directly with the early years children did not have documentary evidence of at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
Provider's corrective action:
- In response to the non-compliances identified under regulation 9 the registered provider has stated the following. (2)(c) Garda vetting disclosure was obtained. (3) The personnel files for the staff member have since been clearly organised to ensure that all recruitment documentation is readily identifiable and recorded in line with Regulation 9. To prevent re-occurrence, the following measures have been implemented: • A recruitment checklist is in place requiring all the required information is available prior to commencement of employment. • Management sign-off is required before any staff member starts work. • Recruitment procedures for all staff are applied consistently. • Regular audits of personnel files are carried out to ensure ongoing compliance. (4) In response to the non-compliance the registered provider has stated that the staff member works in a floating role and has never been left unsupervised with children and is not included in the minimum adult: child ratios. At all times, children’s safety and supervision were fully maintained, and the staff member was appropriately deployed in a supervised floating role. The following measures are in place: • Documentary evidence of qualifications, or current enrolment in an approved qualification, is obtained, verified, and retained on file for all staff. • Staff who are undertaking qualifications are deployed appropriately and are not left unsupervised with children or included in ratios until qualification requirements are met. • Management reviews and signs off on all qualification documentation prior to staff working directly with children. • Regular audits of personnel files are carried out to ensure ongoing compliance with qualification requirements
12 January 2026
Tír na nÓg, Dublin 11 · Regulation 9 — Management and recruitment
- (3) Documentary evidence available indicated that four adults had commenced within the service prior to the registered provider verifying the validity of references. Checks on adults must be completed prior to them having access to the children in order to establish they are appropriate to have access to children
Provider's corrective action:
- The registered provider will ensure the the management team who verify and validate references will ensure that the Risk Management section of the service Recruitment Policy is followed
8 January 2026
Little Harvard Childcare, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) Documentary evidence and discussion with a staff member showed that the staff member had lived in two different jurisdictions other than Ireland for more than six months as an adult. International police vetting was not available for one of the two jurisdictions. It is acknowledged that the staff member has made attempts to contact previous employers and has started the process to be internationally re-vetted. (3) Evidence showed that the curriculum vitae of one staff member did not provide full and accurate information. A full and accurate record is required to ensure the suitability of staff members
Provider's corrective action:
- (2) (d) Immediate action has been taken, and an application for the outstanding international police vetting has now been submitted. The service is currently awaiting the return of this vetting. Once received, the vetting documentation will be placed on the staff member’s file in accordance with regulatory requirements. Local management will ensure that all police clearance is in place prior to staff commencing work with Little Harvard. Senior Management will conduct audits to ensure compliance with all aspects of Regulation 9. (3) The staff member’s curriculum vitae has now been updated to include all relevant and accurate information, including full employment history and any required details. The updated CV is now held on the staff member’s file and will be maintained in line with regulatory requirements to ensure all staff records remain complete and up to date. Local Management will ensure that all staff members have a comprehensive curriculum vitae prior to their starting with Little Harvard to ensure compliance with regulation 9 and all relevant regulatory requirements
8 January 2026
Naionra Thaobh na Coille, Dublin 18 · Regulation 9 — Management and recruitment
- (a)(b) A second reference was not available for a one adult
- The procedures specified in paragraph (2) were not carried out in prior to one adult commencing employment in the service as follows: One references for one adult had not been sought or verified prior to them commencing employment in the service
Provider's corrective action:
- The registered provider stated that a second reference was sought and verified for one adult, a checklist has been developed to ensure that all documents are in place before a member of staff commences employment in the service
6 January 2026
Sutton Little People, Dublin 13 · Regulation 9 — Management and recruitment
- (a) One written reference from a previous employer had not been verified by the service. (3) There was evidence that all the procedures specified above under 9(2) had not been carried out prior to the commencement of employment of two adults in the service. Evidenced by the following: o Discussion with staff and documentary evidence available indicated that one adult had commenced employment within the service eleven days prior to receipt of Garda vetting disclosure. o Discussion with management showed that a second adult did not have either of their two references validated prior to the commencement of employment in the service. The procedures specified under 9 (2) must be carried out in advance of commencement of any adults in the service. This posed a safeguarding risk
Provider's corrective action:
- (a) The outstanding reference was verified with the previous employer, and the verification was documented and placed on the staff member’s personnel file. The recruitment procedure has been reinforced to ensure that all written references are verified and doc umented prior to commencement of employment. A pre - employment checklist is now used to confirm completion of all required checks, and management will routinely review personnel files to ensure ongoing compliance. (3) The recruitment and onboarding procedure have been reviewed and strengthened to ensure full compliance with Regulation 9(2) prior to commencement of employment. A pre-employment compliance checklist has been implemented and must be completed and signed off by management before any staff member begins work
19 December 2025
Ready Steady Play, Dublin 22 · Regulation 9 — Management and recruitment
- (1)(a) On 19 December 2025, there was no named person to deputise as required. (b) On 8 December 2025, the designated person in charge was not on the premises between 12.05 – 12.40pm. (2)(a) & (b) 1. One adult who was on the premises on 8 December 2025 did not have any references from either a past employer or a source other than a past employer. 2. One of the seven validated references which was available, was not from the staff members most recent past employer. 3. Two further references were not accepted as neither reference was from a past employer or a source other than a past employer. (c) Garda vetting was not available for one staff member. An Immediate Action Notice was issued to the registered provider on 8 December 2025. It is acknowledged the service responded to this concern on 9 December 2025. The response was found to be adequate. (d) The requirement for police vetting could not be determined for two staff as they had either an incomplete or no curriculum vitae. (3) No documentation was available to review for one adult. Documentation was reviewed for a second adult, evidenced that the procedures specified above under 9(2) had not been carried out for this adult prior to commencing employment in the service. (4) One adult who was ready to work directly with the children on the day of inspection, did not have a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent qualification
Provider's corrective action:
- (1) (a) The service has reviewed and implemented their staffing absences policy, to ensue this will not happen again, this will strictly be adhered to going forward. The service has issued all staff with the newly revised updated “staff absences policy” reminding them of the importance of this policy in relation to staff absences and emphasised that it must be strictly adhered to going forward, if not, then disciplinary measures may be implemented against them
- As per the services newly revised staff absences policy, new instructions have been issued within this policy whereby any domestic duties such as banking for the creche, shopping for consumables for the creche etc, will be done before work or after work from now on. (2) (a&b) 1. This person is no longer employed by the service for cover work and will not be used in any event going forward. 2. The service has obtained a new reference for this person. The service has revised their recruitment policy to ensure this will not happen again. 3. The service has obtained two new references for this employee. The service has revised their recruitment policy to ensure that the obtaining of a reference must be from a past employer or a source other than a past employer. (c) The service will no longer employ this person for cover work, and they will not be called upon in the future to cover any shifts. If there are no fully vetted and qualified persons available to work in the service, parents will be informed that the adult child ratio cannot be maintained and a sign will be put on the counter to say this. (d) The service obtained an up-to-date curriculum vitae for one staff member and police clearance for the second staff member. As per the newly revised recruitment policy, the service has implemented stricter rules and guidelines in this policy on having up to date curriculum vitae’s always on file and police clearance printed off and on file
- The service has decided to no longer use this cover person any longer with immediate effect. Regarding the second adult and garda vetting, the service has reviewed and updated their recruitment policy to ensure this does not happen again
- The service will no longer employ this person for cover work, and they will not be called upon in the future to cover any shifts. If there are no qualified and fully vetted staff members available to work in the service, the service will not open and parents will be informed that the adult child ratios cannot be maintained. A sign will be put up on the counter in the service
16 December 2025
Lily's Childcare Ltd in Saggart Schoolhouse Community Centre, Dublin 24 · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to commencing employment. While it is acknowledged that two validated references were available for one staff member employed in the service, both references were validated on 12 November 2025 and 13 November 2025 respectively, but not before the staff member commenced employment on 01 September 2025
Provider's corrective action:
- The registered provider has stated that the validation date of both references was recorded incorrectly by the HR department. This issue has now been rectified internally to ensure it won’t happen again in the future. To prevent any recurrence of this non-compliance, all references will be verified prior to commencement of new staff, and this information will be double-checked by the Area Manager and HR Manager before being uploaded onto the internal HR system and stored on the staff member’s file
10 December 2025
Best Start Childcare Brickfield, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) - Although it is acknowledged that a second reference each was available for two of the adults, the references could not be accepted as they did not contain sufficient details of the adults, the referee, or the capacity in which the referees knew the adults. - There were no references available for one adult working in the service. (d) Although it is acknowledged that a document was available for one staff member which the person in charge stated was international police vetting, the document could not be appropriately assessed as it was not written in the English language
- Documentation reviewed evidenced that the procedures specified under Regulation 9(2) had not been carried out prior to some adults commencing employment in the service as follows ; - There was only one appropriately verified reference on file for two of the adults. - There were no references on file for one adult. - The Garda vetting disclosures for two adults working in the service had not been obtained prior to the adults commencing employment in the service. - International police vetting had not been obtained prior to one adult commencing employment. - Two references available for one staff member had not been appropriately verified prior to them commencing employment in the service
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action
- -Two different official references and with more detail were requested and checked. -Translation was provided
- -All the references haven been appropriately verified (Re-check it) -File complete for the adult working out of the rooms -No corrective action may be taken, however, preventive measures may be identified as outlined below. -No corrective action may be taken, however, preventive measures may be identified as outlined below. -All the references have been appropriately verified (Re-check it) All documents will be verified by two persons from now on: One from the ead Office (owners) and the other by the manager. The manager is required to complete a sheet listing with all necessary documents prior to commencement, as well as the training that must to be completed after starting
9 December 2025
Blue Stars Early Years Service, Dublin 18 · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to commencing employment. While it is acknowledged that two validated references were available for one staff member employed in the service, one of the references was validated on 25 September 2025 but not before the staff member commenced employment on 01 September 2024
Provider's corrective action:
- To prevent this non-compliance from happening in the future the registered provider will ensure that required references are made available and verified prior to the staff member commencing employment
9 December 2025
Little Blossoms Crèche, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting disclosures were not available for three staff members who had lived outside the State as an adult for more than 6 consecutive months
Provider's corrective action:
- (2) (d) One staff member no longer works for the service, last date of employment 23 December 2025. One staff member obtained the correct Police vetting required. One staff member confirmed that they had not lived outside of the state as an adult for more than 6 consecutive months, they worked abroad on short contracts and did not live abroad. All new staff that have worked overseas for more than 6 consecutive months in any given year will have the correct vetting documents in place and is now part of the staff criteria check list in staff file
9 December 2025
Nord Anglia International School Dublin, Dublin 18 · Regulation 9 — Management and recruitment
- (2)(a)(b) Appropriate consideration had not been given to references for one adult. There was no past employer reference sought and verified for one staff file despite the adult having been employed previously. (2)(d) Four adults who had lived for a period of six months or more as adults in other jurisdictions required police vetting certificates that were not available on the day of inspection. Two staff files contained police vetting records which were not translated and therefore could not be verified as required. (4) Two adults rostered to provide supervision for outdoor play did not hold a major award in Early Childhood Care and Education at least level 5 on the National Framework of Qualifications or a qualification deemed as equivalent, as required. A further 14 adults’ qualifications were not on the Department of Children, Disability and Equality’s list of recognised qualifications as required to work directly with preschool children, ten of whom are rostered to supervise the children for outdoor play or dinnertime. Of the nine adults observed to care for the preschool children in their classrooms, three had qualifications that were not on the DCDE’s recognised qualifications list
Provider's corrective action:
- (2)(a)(b) It is the services policy to seek two satisfactory references from the most recent employment working with children. The service requested the most recent reference from a previous employer. The service is working towards creating a single record style data base that can be accessed by HR and school leadership. (2)(d) Translated police vetting certificates have been acquired. Police vetting has been applied for as required. The service has commissioned a professional company to assist in obtaining outstanding police vetting certificates Going forward the service will ensure to maintain official translations on file, requested before employment start date, and not rely on in-house multi-lingual staff/digital tools to translate documents. Staff working with preschool-age children to have police checks dating back to age 18 as part of school policy
- All relevant staff have been notified and have applied to the DCDE EY for the letter of recognition of qualifications. Some staff qualification recognition letters have been collated, some staff are in the queue, some staff are waiting to hear back from the DCDE EY or have submitted further documentation. School Leadership and HR have completed further checks on staff in other divisions in the school. The visiting inspection team identified 13 adults who held Level 5+ or equivalent – thanks to above processes, we have identified/recognised 20, with more DCDE EY recognitions pending. Staff with Level 5 (or above) major award in early childhood care and education or equivalent recognised qualification have been allocated for direct supervision of KG3 and KG4 students at break times. An indoor play plan has been created ensuring KG3/4 teachers remain with class in event of adverse weather. Qualification recognition through DCDE EY will now be part of the recruitment process where required. Recruitment of teachers and TLAs in KG5 and Grade 1 to also require L5+ EY qualifications or equivalent to increase our number of staff available to work with preschoolers (covering breaks etc.)
9 December 2025
The Kiddies Day Nursery and Montessori School, Dublin 15 · Regulation 9 — Management and recruitment
- (3) There was evidence that all the procedures specified above under 9(2) had not been carried out prior to the commencement of employment of two adults in the service. Evidenced by the following: o Discussion with staff and documentary evidence available indicated that one adult had commenced employment within the service two weeks prior to receipt of Garda vetting disclousre. o There was no evidence to determine if references from a source other than a past employer had been validated prior to the commencement of a second adult as the date of validation had been left blank on both forms. o Although a Garda vetting disclosure was available for a staff member, there was no consideration of the disclosure such as a risk assessment undertaken by the service. Any disclosures should be assessed to determine any potential risk to the children. The procedures specified under 9 (2) must be carried out in advance of commencement of any adults in the service. This posed a safeguarding risk
Provider's corrective action:
- (3) The management team are now familiar with Tusla guidance documents in relation to Garda Vetting and have updated the service Garda Vetting policy. A risk assessment was completed immediately in relation to a garda vetting disclosure. The references were validated immediately, and all documents have been filed. Management have developed a staff checklist with the required staff documents to prevent this from happening in the future. Management will carry out a risk assessment for any Garda vetting disclosure in advance of commencement of any employee who requires one
8 December 2025
Sticky Fingers Montessori, Skerries · Regulation 9 — Management and recruitment
- A second validated written reference was not available for the student on placement
Provider's corrective action:
- In response to the non-compliance the registered provider has stated that the required information has been obtained and going forward they will ensure that this is available for all students in the service
5 December 2025
Safari Childcare, Dunlaoighre · Regulation 9 — Management and recruitment
- (d) Police vetting was not available for one adult who had lived outside the state for a period of six months as an adult. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to one adult commencing employment in the service as detailed above
Provider's corrective action:
- The staff member has applied for the required police clearance and is currently awaiting the outcome. In the interim, police vetting requirements were reviewed and implemented and the working hours of the staff member have been amended and are now scheduled outside of the service’s operating hours. Recruitment and onboarding procedures have been reviewed to ensure full compliance prior to commencement of employment. A mandatory pre-employment checklist is now in place and must be completed before rostering. Police vetting, including checks for periods spent outside the state will be verified prior to appointment. Regular audits of staff files will be carried out by management to ensure ongoing compliance on the staff member’s file
4 December 2025
Daisy Chain Montessori and Childcare Ltd, Dublin 16 · Regulation 9 — Management and recruitment
- (4) There was no evidence available to show that one staff member who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- The area manager had a meeting with the employee and contacted the course provider. Once confirmed the course is no longer accepted the employee ceased work with immediate effect. The area manager and recruitment manager reviewed all checklists including the assessment of qualifications. Retraining by the area manager was undertaken with the recruitment manager on the onboarding processes. New checklists and documents were created to ensure that this does not reoccur again
3 December 2025
Leopardstown Montessori School, Leopardstown · Regulation 9 — Management and recruitment
- (a) (b) There were no references available for adult who had commenced employment in the service. (d) The requirement for international police vetting could not be ascertained as there was no record available detailing the experience or employment history of the adult. (3) The procedures specified under Regulation 9(2)(a)(b)(d) had not been completed prior to the adult commencing employment in the service, as detailed above. (4) There was no evidence to show that the newly employed staff member held a recognised qualification. During discussions with the person in charge and a review of documentation, it was determined that one of the other adults working directly with the children during the inspection did not hold a recognised qualification as required
Provider's corrective action:
- (2)(a)(b)(d)(3)(4) The necessary documents have now been provided for the staff member. Moving forward the service will ensure these documents are available from the time a staff member commences employment in the service
3 December 2025
T/A Bonnybrook Early Education Centre, Dublin 17 · Regulation 9 — Management and recruitment
- (2) (d) The curriculum vitae of one adult did not contain sufficient detail to establish whether they required police vetting or to provide the registered provider with sufficient information to adequately vet the person prior to commencement
Provider's corrective action:
- The employee is a community employment participant in an auxiliary role. The employee’s curriculum vitae (CV) has been updated to reflect their employment history, and this CV has been added to the employee’s file. The updated CV has shown that the person did not require any additional information to adequately vet the employee or for a police check to be completed. The recruitment policy has been updated to outline that all employees must provide a Curriculum Vitae detailing all employment roles and dates consecutively with an unbroken career
2 December 2025
Cocoon Childcare, Dublin 24 · Regulation 9 — Management and recruitment
- (2)(d) There was evidence that the registered provider did not ensure that all staff were suitable and competent prior to employment: Police vetting was not available for one adult who had lived outside of the Irish state for more than six consecutive months as an adult
Provider's corrective action:
- The staff member applied for police vetting on the day of inspection. Recruitment procedures ensure police vetting is completed prior to commencement of employment, and this will be rechecked by the centre management team prior to staff commencement
2 December 2025
Home from Home Creche, Balbriggan · Regulation 9 — Management and recruitment
- (4) Three staff members who work directly with the early years children did not have documentary evidence of at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality
Provider's corrective action:
- (4) In response to the non-compliances the service has stated that, one staff member is awaiting confirmation from the Department of Children, Disability and Equality regarding their current level 5 qualification, in the interim they have moved this staff to school age room. The second staff member has gone back to college, and another staff member is now in this room. The remaining staff member is awaiting certificate of qualification. Going forward we will be ensuring all paperwork and letters from the Department of Children, Disability and Equality are present prior to commencement in the service
2 December 2025
Marbles Creche & Montessori, Swords · Regulation 9 — Management and recruitment
- 2(c) The registered provider had not ensured the following: There was no Garda vetting disclosure available for an adult who was present on the day of inspection and had access to children. An immediate action notice was issued to the registered provider. (3) The procedures as outlined in paragraph (2)(c) were not carried out prior to an adult working with or having access to children in the service
Provider's corrective action:
- Corrective Action 2(c) Garda vetting disclosure for 1 adult applied for and submitted. All of the staff Garda vetting has been rechecked and dates documented for renewal. (3) Onboarding documents to be checked by two managers before new employee starts. Preventive Action 2 (c) New staff checklist created and to be signed by two managers and to be checked every 3 months. (3) Staff files audit to be carried out every 3 months
1 December 2025
FamiliBase, Dublin 10 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure that each employee was suitable and competent as outlined below: (a) & (b) There were no written validated references available for one adult employed on the community employment scheme. (d) One adult had lived outside the state for a period of longer than 6 months as an adult and did not have international police vetting
Provider's corrective action:
- (2) (a&b) The manager of early years (EY) and school aged care (SAC) strand and community employment coordinator (CE) had a meeting and agreed for two references will become part of documentation needed for CE staff to start in EY and SAC strand in FamiliBase. CE staff files contain cv and proof of id, proof of address and garda vetting. It was agreed that 2 recommendations and their validation will become part of documentation needed prior to start in FamiliBase EY and SAC strand
- One adult who had lived outside the state for a period of longer than 6 months as an adult was asked to bring in international police vetting. An email was shared with administration team that the service need to be mindful that all adults who had lived outside the state for a period of longer than 6 months as an adult need to send their international police vetting prior to starting in FamiliBase
1 December 2025
Garden of Eden, Dublin 5 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to show that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (4) At the time of inspection, documentation confirming the required qualification was not available for review for one staff member who is in her second year of the Bachelor of Early Childhood Education in DCU. The service has applied to the DCEDIY Early Years Recognised Qualifications for the letter of qualification to ensure it is filed and accessible going forward. The service received this letter. The service has implemented a standardised document control and verification process for all staff qualifications, including filing, applying for essential letters of qualification when necessary and tracking these documents. They have a qualification checklist to be carried out for each member. This will prevent recurrence of documentation being unavailable for future inspections
1 December 2025
Naíonra Santain Teoranta, Dublin 24 · Regulation 9 — Management and recruitment
- 9 (7) (c) It was not evident that the person in charge and staff had received appropriate information and training in relation to regulation 23 - Safeguarding health, safety and welfare of child. A significant number of issues were identified as posing a risk to the safety of children during the inspection. The registered provider reported that formal supervision is not provided. It is acknowledged that the registered provider agreed to avail of external supports to assist in addressing the non-compliance in relation to training, supervision and safety
Provider's corrective action:
- We have linked with a quality development service for early learning and care. We intend to work with this service and follow their advice
26 November 2025
Best Bee Kids-Unit 1, Donabate · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that one staff member who was working directly with the children held a major award in Early Childhood Care and Education at Level 5-8 on the National Framework of Qualifications (NFQ) or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (4) Immediate review of staff qualification and role upon identification of the non-compliance. They reviewed the qualification status and role allocation of the staff member referenced in the inspection finding. Clarification of staff member’s status: Manager confirmed that the staff member was engaged with the service in a work experience capacity, rather than as a qualified early years practitioner. The staff member is currently enrolled in a Level 5 Early Childhood Care and Education qualification, and is actively studying toward completion, with an anticipated completion date of April 2026. Preventive Action (4) This non-compliance arose due to insufficient documentation clarity, rather than the absence of appropriate qualifications within the service. To prevent recurrence, the following measures are now in place: Clear differentiation of staff roles and status. All staff engaged with the service will have their role clearly identified and documented (e.g. qualified practitioner, trainee, work experience), with duties aligned accordingly. Enhanced qualification documentation oversight. Management will ensure t hat up -to-date documentary evidence of qualifications, enrolment status, and anticipated completion dates is maintained and readily available for inspection at all times. Ongoing monitoring of staff in training. For staff currently completing qualification s, progress will be monitored, and role allocations will continue to reflect their training status until the relevant qualification is achieved. Governance review of staffing compliance. As part of routine management oversight, staffing compliance (includi ng qualifications and role assignments) will be reviewed periodically to ensure continued alignment with regulatory requirements
26 November 2025
Gingerbear Daycare, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (c) Although a Garda vetting disclosure was available for one adult, there was no consideration of the disclosure such as a risk assessment undertaken by the service. Any disclosures should be assessed to determine any potential risk to the children
Provider's corrective action:
- The registered provider advised they have carried out a risk assessment, and in future risk assessments will be carried out immediately should a disclosure appear on Garda vetting
20 November 2025
Hope Montessori Autism Care Centre, Dublin 15 · Regulation 9 — Management and recruitment
- (3) A review of available records demonstrated one staff member had commenced employment within the service prior to the appropriate consideration of references
Provider's corrective action:
- As soon as the written reference was received it was verified, validated and documented in the staff member’s file. The documentation was available on the day of inspection. For any person who holds a role within the service written references will be obtained and verified before their commencement
17 November 2025
Dublin Waldorf School, Dublin 8 · Regulation 9 — Management and recruitment
- (a)(b) The following was observed on the day of inspection: o Two written and validated references were not available for one adult working in the service. o One written reference was available from a past employer for one adult; however, documentary evidence was not available to confirm that a validation check had been completed. o One written reference was available from a source other than a past employer for one adult; however, documentary evidence was not available to confirm that a validation check had been completed. (c) Garda vetting disclosures were not available for review by the inspector for two adults who had direct access to the children attending the service. An Immediate Action Notice was issued to the designated person in charge in relation to this. (3) On review of documentation available for three adults working in the service, it demonstrated that they had not been fully considered prior to commencement within the service. o Two written and validated references were not available for one adult. o One written reference from a previous employer was available for one adult, however, a validation record was not available for review by the inspector. o One written reference from a source other than a previous employer was available for one adult, however, a validation record was not available for review by the inspector. o One reference validation check was dated after commencement within the service for one adult. o Garda vetting disclosures were not available for review by the inspector for two adults who had direct access to children attending the service. o A Garda vetting disclosure for one adult was dated after commencement within the service. o International police vetting for one adult was dated after commencement within the service. Full checks must be completed on references or vetting for adults working in the service prior to them commencing in a position in order to establish they are appropriate to have access to children
Provider's corrective action:
- (a)(b) Two adults with outstanding references and reference validations no longer work in the service. Management have implemented a recruitment checklist to ensure all documentation is on file for all new staff members prior to commencement in the service. (c) Two adults who did not have Garda vetting disclosures no longer work in the service. Management will ensure that all relevant checks are completed prior to commencement in the service. (3) Management have implemented a recruitment checklist to ensure all documentation is on file for all new staff members prior to commencement in the service
13 November 2025
StartBright St Finians, Lucan · Regulation 9 — Management and recruitment
- (a) (b) There were no appropriately validated references available for two of the adults
- Documentation reviewed evidence that the procedures specified under Regulation 9(2)(a)(b) had not been carried out prior to two of the adults commencing work in the service, as detailed above
Provider's corrective action:
- (2)(a)(b)(3) The service now has two references in the files of the two staff. The manager will check and sign off on all information required in each person’s file
12 November 2025
Absorbent Minds, Dublin 16 · Regulation 9 — Management and recruitment
- (2)(d) There was no police vetting available for one staff member who had lived outside Ireland for a period longer than six months. (3) All the procedure specified in paragraph (2) were not completed prior to the staff member being appointed
Provider's corrective action:
- (2)(d) The staff member has been asked to obtain the police vetting and issue it to us as soon as it is received. Clearance from Georgia received
12 November 2025
Dolphin House Early Years Service, Dublin 8 · Regulation 9 — Management and recruitment
- (a)(b) Two written and validated references were not available in relation to one adult employed in the service. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to one adult before employment commenced. (4) Evidence was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that documentation was available however it could not be established that this was an approved qualification
Provider's corrective action:
- (a)(b) Two written and validated references have been obtained and added to the staff file. All references will be validated and held on file prior to new staff members commencing in the service. (3) Management have updated the recruitment policy and will ensure that no staff member commences employment until all relevant checks have been completed. (4) Written confirmation has been received that the qualification is recognised by the Department and meets the approved requirements for work in an early years setting. The staff file has been updated to include this confirmation. Management will ensure the required information is on file prior to new staff members commencing employment
12 November 2025
Green Gables Montessori/Playschool, Portmarnock · Regulation 9 — Management and recruitment
- (c) Garda vetting disclosures were not available for 1 staff member. (d) International police vetting was available for the 1 staff member who had resided outside of the Irish jurisdiction for more than 6 consecutive months as adults
Provider's corrective action:
- Corrective Action (c) A Garda Vetting disclosure was sent to the inspector on the 13th of November, one day after the inspection. (d) They were unaware of this requirement at the time of the inspection. Our staff member applied immediately for an ICPC, and we are due to receive this immediately. Preventive Action (c) Garda vetting will be reviewed every three years for every staff member and updated accordingly. (d) The requirement for this certificate will be adapted into their policy and state that this will be reviewed in accordance with Tusla requirements to ensure that it is up to date and readily available for inspector during inspections
12 November 2025
Little Gems Childcare, Dublin 22 · Regulation 9 — Management and recruitment
- (a) (b) • There were no written and validated references available for two adults who had recently begun working in the service. • Documentary evidence indicated that two adults did not have their second reference validated. (d) Police vetting was not available for two adults who had lived outside of the State for a period of more than six months as adults. (3) Documentation reviewed provided evidence that the procedures specified under Regulation 9(2) had not been carried out prior to the adults commencing employment in the service, as detailed above under (2)(a)(b) and as follows: • Two adults commenced employment without having their second references validated. • There were no written and validated references available for two adults. • Validation of the second references for two staff members was completed after they had begun working in the service. • Documentary evidence indicated one adult had commenced employment in the service prior to receipt of Garda vetting. • Police vetting was not obtained for two adults working directly with the children. (4) One adult employed to work directly with the children did not hold the minimum required qualification
Provider's corrective action:
- (a) (b) • The registered provider has confirmed that both adults are no longer working in the service. • Validation of references has been obtained for the two adults. Going forward, yearly audits will be carried out on all staff files. The manager and assistant manager will verify that a file is complete prior to filing it away when a new staff member is employed. (d) Police vetting has been obtained for one of the adults. The second adult will not work in the service until Police vetting is available. A meeting was held with management to ensure that, in future, all required paperwork is made available for any adult commencing work in the service. (3) Going forward visual aids will be used to signal any incomplete sections of the HR files, and management will ensure all adults have a complete file before they commence work in the service. (4) The adult has submitted all of their modules for QQI evaluation, is awaiting their results, and will only work in the school age service until the required qualification has been obtained. In future, only fully qualified staff will be offered employment in Little Gems Childcare
11 November 2025
Sticky Fingers, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) Documentation was not available to establish if one staff member required police vetting. This posed a potential risk for children’s safety. (3) The procedures specified in paragraph (2) were not carried out prior to the employment of one staff member. This posed a potential risk for children’s safety. This was a non-compliance on the previous inspection in January 2025. The preventive action has not been maintained in line with the information provided to the inspectorate following the last inspection. (4) There was no evidence to show that two staff members who management advised both worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (d) It has been confirmed the staff member has not lived outside of Ireland for more than 6 consecutive months or more as an adult. Management will ensure that police clearance where required will be acquired prior to when a candidate starts. (3) The police vetting was not required. Management will keep on following the necessary steps of acquiring police clearance from staff who has lived outside Ireland for six consecutive months after the age of 18. (4) One staff member has miss placed their certificate and has applied to their college for a copy. This staff member is currently working with afterschool children only. The second staff member has applied to DCEDIY for qualification recognition letter. This staff member is currently in an assistant role
11 November 2025
The Little Willows Preschool, Finglas · Regulation 9 — Management and recruitment
- (d) One of the seven adults who had lived in a state other than Ireland for six months or more as an adult did not have international police vetting from that state available for inspection
Provider's corrective action:
- The registered provider reports the vetting had been mislaid. An application was submitted for renewed police vetting, and the renewed Police Vetting disclosure was issued on the 9 December 2025. The registered provider commits to ensuring there will be a digital and paper copy of all files maintained to prevent loss of files in the future
10 November 2025
Copperbeech Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- Validated references from past employers or reputable sources were not held on file in respect of the staff member working in the service
- All of the necessary vetting procedures in relation to securing and validating references were not conducted for a second staff member employed to work in the service
Provider's corrective action:
- (2)(a)(b)(3) The registered provider submitted two validated references from past employers to the inspector on 9 December 2025. In the CAPA response the registered provider advised that all references will be secured and validated prior to taking on any new employees in the service
7 November 2025
ABC Playgroup, Swords · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider had not ensured the following: Two written and validated references were not available for the transition year student. (3) The procedures as outlined in paragraph (2)(c) were not carried out prior to a person working with or having access to children in the service
Provider's corrective action:
- Corrective Action (2)(a)(b) The registered provider received two references for the transition year student and has them on the premises now. Preventive Action (2)(a)(b)(3) To always make sure any students who are completing work experience will always have 2 references sent before they start
6 November 2025
Pathways Childcare Lucan, Lucan · Regulation 9 — Management and recruitment
- (a) (b) Although it is acknowledged that 2 references were available for one of the adults, the references had not been appropriately verified by the registered provider prior to the adult commencing work in the service
- Documentation reviewed evidenced that the procedures specified under Regulation 9(2) had not been carried out prior to one adult commencing employment in the service, as detailed above
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action
- Telephone reference validations were completed for the staff member early the following week. A full checklist for/if any new staff are recruited has been created. It will be used for any future recruitment
- One person has been given the responsibility of staff files. They have been labelled and stored in individual folders to avoid any future issues
5 November 2025
Deerpark Montessori School, Howth · Regulation 9 — Management and recruitment
- (2)(a) Two references that were available for one staff member were not validated with the person who provided the references. (d) International police vetting was not available for 1 adult who had lived outside the State as adults for more than 6 consecutive months as an adult
Provider's corrective action:
- Corrective Action (2) (a) The registered provider validated each reference by phone, in accordance with Tusla requirements. This document has now been added to the staff file. (d) The staff member has submitted the English official translation of the Vetting documentation. Preventive Action (2) (a) References will be validated as part of the recruitment process. (d) International vetting will be required for any staff member who has lived outside Ireland for more than six months. This step will be part of their recruitment process
5 November 2025
Foxrock Montessori School, Dublin 18 · Regulation 9 — Management and recruitment
- (2) Of the seven files reviewed on the day of inspection a complete employment history was not available on the day of inspection for two of the adult’s files. (2)(d) Police vetting from the relevant authorities in another state was not available on the day of inspection for three of the adults
Provider's corrective action:
- The registered provider received an updated CV for both adults. The registered provider checked the CV thoroughly and verified the amended CV and resubmitted he updated CV to the Tusla Inspector. The registered provider will use a written checklist with two step verification process for reviewing all documentation before submission. All staff CVs and files will be checked twice for accuracy to prevent future errors. This procedure immediately will start immediately
- Police vetting for two of the adults submitted to the inspectorate. With regards to the third adult, the registered provider received a copy of a corrected CV which now accurately reflects the staff members employment history and confirms that they did not remain in another state for more than six months. The registered provider has reviewed the information and confirmed that police vetting is not required for this adult. The registered provider has added a clear step in the new written checklist with 2 step verification, requiring verification of any periods spent outside Ireland for longer than six months. During the 2-step verification process, CV, dates, gaps and time spend overseas will be checked twice for accuracy before any submission to Tusla. This will ensure any international vetting requirements are identified correctly and will prevent future noncompliance. This procedure has now been added to our staff files
4 November 2025
Koala Childcare Ltd, Dun Laoghaire · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to their commencement as outlined below:
- There were no references on file for an external contractor who was present on the day of inspection. (c) A mandatory Garda vetting disclosure was not available for this adult who was present in the service on 04 November 2025 contrary to the National Vetting Bureau (Children and Vulnerable Persons) Act 2012. An Immediate Action Notice was issued on the day of the inspection. The person in charge submitted a response on the day of inspection which addressed this non-compliance. (3) It was not evident that the procedures specified in regulation (2)(a)(b) & (c) had been carried out for one adult as outlined above. This poses a risk to the children attending the service
- The registered provider did not demonstrate that they had taken all reasonable measures to ensure that all employees were provided with appropriate information and training to safeguard the health, safety and welfare of children attending the service and to comply with the regulations. • There was no record of induction training available for two new staff members who had commenced employment in the service since the last inspection on 15 May 2025. This is contrary to the staff induction policy of the service which detailed the induction process and sign off on each stage of induction training. • There was no evidence to demonstrate that all staff had received one to one supervision on a monthly basis contrary to the service policy on staff support and supervision. One to one supervision records dated since the last inspection, were only available for four staff, all dated October 2025. • There were no records available to demonstrate that team meetings had taken place since 19 May 2025. • While it is acknowledged that three staff updated their children first training in April and May 2025, there was only evidence that one staff member completed Children first training since the last inspection. Following the last inspection on 15 May 2025, the registered provider submitted corrective and preventive actions to address non-compliances found on inspection which included • a revised supervision policy, which stated that one to one supervision of staff would take place on a monthly basis with the manager. • that management had reviewed, approved, and committed to implementing and adhering to the agreed supervision schedule and all related policies. • that team meetings would take place and that the service would maintain a record. • that refresher training in child protection and safe care practice had been scheduled. The registered provider has not successfully implemented the corrective and preventive actions to provide supervision to staff in line with the CAPA response to prevent the recurrence of this non-compliance. Therefore, the Inspectorate was not assured of the overall governance structure of the service and that it could meet the requirements of legislation to ensure the care, wellbeing and safety of children
Provider's corrective action:
- The registered provider submitted a previous employer reference and a reference from a reputable source for one adult contracted to work weekly in the service. The service created a Contractor compliance document which will need to be completed before any additional contactor comes into the service. (2)(c) In date Garda vetting certificate was submitted for one adult as required. (3) To ensure these procedures referred to under regulation 9(2) are followed in the future, the registered provider offered assurance that the steps in the Contractor compliance document which asks for Garda Vetting, 2 references, ID, will be followed prior to employment of any staff
- To address the noncompliance following this inspection the registered provider has updated their supervision policy, stating that supervision meetings will be once per term/ quarterly instead of the once per month as previously proposed. The registered provider renewed commitment to follow the services induction policy, and complete the induction process outlined within it, and document same. The registered provider committed to renewing Children First training
3 November 2025
Inchicore CDT Children's Project, Dublin 8 · Regulation 9 — Management and recruitment
- (a), (b) One reference on file for one adult from a past employer was not validated. Five adults did not have a second written validated references on file. (3) The procedures as detailed under (2) (a),(b) were not carried out as required prior to the adults being appointed to work with the pre-school children
Provider's corrective action:
- All outstanding references identified during the inspection have now been validated. This includes the verification of the reference from the past employer for one adult and the sourcing and validation of a second written reference for the five adults who did not have them on file. A full audit of all staff files has been completed to ensure that each file now contains two written, validated references in line with Tusla requirements. Any missing or unclear information has been followed up and recorded. The manager has been assigned responsibility for ensuring all references are secured, validated, and logged before staff files are approved. The induction policy has been updated to clearly require two validated written references for all adults before they are permitted to engage in work in The Children’s Project
28 October 2025
Kid's Biz, Dublin 18 · Regulation 9 — Management and recruitment
- (4) While documentation was available to evidence one staff members qualification, the accuracy of that document could not be verified. The registered provider could not provide assurance that the staff member holds a qualification deemed appropriate by the minister to work directly with children
Provider's corrective action:
- The registered provider has stated that the staff member has received correspondence from the college where they received their qualification. Official certification is available to confirm the staff members’ qualification but must be collected in person. The staff member will collect the certificate during the Christmas holidays
24 October 2025
Littlebells Playschool, Dublin 10 · Regulation 9 — Management and recruitment
- The registered provider did not ensure that three staff files containing the documents referred to in regulation 9 (2) and (3) were available on the day of inspection therefore full compliance could not be determined in respect of these files. From the three files reviewed the following vetting information was not available: • A complete employment history was not available for two adult's files. • (a)(b) Written validated references from past employers for two adults, or references from reputable sources in the case of a person who has no past employers. • Garda vetting was not available for one adult on the day; an immediate action notice was issued in respect of same. It is acknowledged in their response that the service stated they had removed the adult from working directly with the children until such a time as that Garda Vetting is received, therefore mitigating the risk identified
- It was confirmed that the procedures specified in paragraph (2) were not carried out prior to one staff member being appointed, assigned, or allowed access to or contact with a child attending the pre-school service. For two staff members, it could not be determined whether the procedures had been carried out, as a record of their start date was unavailable on the day of inspection
Provider's corrective action:
- (2)(3) Garda vetting submitted for one adult and received on the 14/11/2025. New checklists created to ensure vetting procedures are completed and start dates are recorded for all staff going forward. The registered provider has confirmed that no employee will work with children without vetting procedures being carried out in full, first
22 October 2025
footprints montessori & afterschool, Dublin 22 · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure the following checks were carried out prior to six adults working in the service. • Documentary evidence available indicated written and verified references were not available for six adults. • Information was not available to ascertain whether one adult required International Police vetting
Provider's corrective action:
- 9 (3) All staff files were reviewed after the inspection. Written and verified references were obtained for the six adults, and additional information was provided for one adult confirming their requirements regarding Police vetting. A new staff checklist has been developed for use during the recruitment process, and no staff member will commence employment in the service until all required documents have been obtained. In addition, management will carry out a quarterly review of all staff files
22 October 2025
Kilmore West Community Playgroup, Dublin 5 · Regulation 9 — Management and recruitment
- (a) There was no designated person in charge in the service. The person named in the register of early years services is no longer involved with the service. (c) In the absence of the registered provider or a designated person in charge there was no clear management structure in the service that identifies the lines of authority and accountability in the service
Provider's corrective action:
- (1)(a) Following the inspection a new registered provider and person in charge were approved by the inspectorate. (c) There are clear roles established in the service and there is a management structure in place. The manager is now the registered provider and works with one additional member of staff, who both work in the room with the children during the operation hours of the service. Summary Comment The actions and evidence submitted by the new registered provider, in their corrective and preventive action plan, has addressed the non-compliance
22 October 2025
Kimmage Montessori School, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) - There were no references available for one staff member who was employed to work in the service. - The second reference available for one staff member had not been appropriately verified by the registered provider. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had been carried out prior to the three adults commencing employment in the service, as detailed above
Provider's corrective action:
- Validated references are now on file for the staff members. Moving forward these will be completed prior to the staff members commencing employment
22 October 2025
Nexus Preschool, Lucan · Regulation 9 — Management and recruitment
- (4) Three adults who were employed to work with the pre -school children did not have a major award in Early Childhood Care and Education at Level 5 on the National Framework for Qualifications. This non- compliance was found on the last inspection on the 09 March 2023. The corrective and preventive actions provided at the time have not address the non-compliance
Provider's corrective action:
- (4) Immediate corrective measures have been implemented to ensure full compliance with regulations regarding staff qualifications in early years services. Applications have been submitted to the Department of Children, Equality, Disability, Integration and Youth (DCEDIY) for recognition of relevant qualifications held by staff members. The service acknowledges the complexity of aligning qualification requirements between the Department of Education and Tusla within ASD-specific settings. To ensure sustained compliance and continuity of high-quality care, the organisation is actively engaging with both regulatory bodies to clarify and align expectations in relation to staff qualifications for ASD units. A comprehensive review of staffing structures, qualification verification processes, and recruitment criteria is underway. Future recruitment and workforce planning will prioritise candidates who hold both a DCEDIY recognised early years education qualification and the relevant qualifications required by the Department of Education. Ongoing professional development will be provided to all staff to maintain compliance and enhance the quality of provision for children within the ASD unit
22 October 2025
The Stables Montessori, Portmarnock · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that one adult, who worked directly with children attending the service, held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
- 1. There was no documentation available to show that the registered provider had ensured that staff members were provided with relevant information and training when commencing employment in the service in relation to the service’s policies and procedures. The registered provider confirmed that records of new staff members’ induction into the service were not maintained and that staff members were not provided with ongoing formal supervision in order to support them in their work practices. This non-compliance was found on the last inspection in September 2024 and the corrective action as not been sustained
Provider's corrective action:
- (4) The staff member is no longer employed in the Preschool and is now employed as Afterschool Staff and a new staff member has been employed. (7)(a) The registered providers are setting out a staff training policy and induction plan for all new staff members taken on in the future, they are also ensuring that all staff avail of as much further training within and outside of the service as possible
21 October 2025
Mini Trinity Montessori, Swords · Regulation 9 — Management and recruitment
- (d) International police vetting was not available as required for 1 adult in respect of one police vetting that was required for one jurisdiction that the person had lived in outside the State for more than 6 consecutive months as an adult
Provider's corrective action:
- Corrective Action (d) The second part of the original international police vetting has now been received by the staff member and placed in their staff file. Preventive Action The second part of the original international police vetting was overlooked. The one we received was a certificate from the central registry of sex offenders and human trafficking offences. The new manager has been advised on what records to accept for international police vetting. And any new employee’s required list of documents has been updated
21 October 2025
TNN Creches Ltd T/A Tír na nÓg Too @ Rainbows End, Dublin 5 · Regulation 9 — Management and recruitment
- o Conversation with one staff member showed that this staff member had resided in a country other than Ireland for more than six months as an adult. However, International police vetting was not available. o Police vetting was available for one adult who had resided in a country other than Ireland. However, evidence showed that the adult had continued to reside in the country for 4 years after the date of the police vetting. Police vetting should be obtained after the date on which the person leaves the country to ensure it correctly reflects their status
Provider's corrective action:
- Corrective Action Both team members have since applied for police vetting. One team member has received the police vetting; other team member has received correspondence (31st of October) that the application will be through in twenty working days. Preventive Action The service recruitment policy has been amended to include that during our interview process; management will question the candidates if over 18 years of age if they have resided outside Ireland for more than 6 months consecutively
16 October 2025
Naíonra Chrónáin, Dublin 22 · Regulation 9 — Management and recruitment
- (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to two adults commencing work in the service as detailed below: • Documentary evidence available indicated that one adult did not have the second reference validated before they commenced employment. • One adult did not have a second verified reference prior to commencing work in the service
Provider's corrective action:
- Validated references have been obtained, and the service has updated its policy to ensure all references are validated and checked before an adult commencing work in the service
16 October 2025
Pop Up Pre School, Dublin 11 · Regulation 9 — Management and recruitment
- (a)(b) Two written and verified references were not available for one adult from a past employer or a source other than a past employer. (d) International police vetting was not available for one adult for a country that they had lived in other than Ireland for six consecutive months or more as an adult. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to two adults before employment commenced: o Two written and verified references were not available for one adult. o International police vetting was not available for one adult in respect of a country that they had lived in other than Ireland for six consecutive months or more as an adult
Provider's corrective action:
- (a)(b) Two written and validated references have been obtained and added to the staff files. Management will increase the frequency of file checks and ensure all files are up to date with the required documentation going forward. (d) An international police vetting application has been made for one adult. Going forward, management will ensure that all relevant checks are carried out in relation to staff members who have resided in countries other than Ireland for six consecutive months or more after the age of eighteen. (3) Management will ensure that the required checks are carried out for new staff members and adults who have direct contact with the children in the service prior to their commencement
14 October 2025
Discovery Montessori School, Dublin 15 · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for one adult for one of two countries they had lived in other than Ireland for more than six consecutive months as an adult. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to one adult before employment commenced
Provider's corrective action:
- (d) An international police vetting application has been submitted for one staff member. The registered provider has updated the service’s recruitment policy and will ensure all relevant vetting disclosures are obtained prior to commencement in the service. (3) All relevant checks will be carried out prior to new staff members commencing in the service as stated in the updated recruitment policy
14 October 2025
The Kids Den ASD Services Limited, Swords · Regulation 9 — Management and recruitment
- (2)(a) &(b) 1. Two validated written references were not available for the student in the service. 2. One validated written reference was not available for 2 staff members. (4) Documentary evidence was not available to confirm that 4 staff members whose files were reviewed and who work directly with the children in the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality. The 4 staff members held qualifications in the following: Bachelor of Arts in Youth work Graduate in Modern language & translation Special needs assistant. Master’s degree in teacher training for compulsory secondary education
Provider's corrective action:
- Corrective Action (2)(a) &(b) Validated written references have now been obtained for all individuals identified during the inspection, including the student and the two staff members. Each reference has been verified directly with the referees by phone/email, and all documentation has been uploaded to the staff files and cross-checked against the Tusla Regulatory Requirements
- All staff qualification files have been reviewed and confirmed as complete. The service has staff members who hold a recognised Level 5 ECCE qualification (or higher) in line with the Child Care Act 1991 (Early Years Services) Regulations 2016 and the DCDE Recognised Qualifications List. The non-compliance arose due to staff absences on the day of inspection, which resulted in no qualified ECCE staff member being physically present at that time. This has now been rectified through an updated staffing and rostering procedure. A Level 5-qualified staff member is now scheduled on every shift and present at all times children are in the service. Preventive Action (2) (a) & (b) To prevent this issue reoccurring, a revised recruitment checklist has been implemented. No staff member or student will commence induction or be included in the rota until two validated written references have been received, verified, and recorded. A monthly internal audit of staff files will be carried out by the Person in Charge/Manager to ensure all documentation remains complete and compliant. This process is now part of the service’s standard operating procedures. (4) To prevent a recurrence, the service has implemented the following measures: ● Two qualified ECCE Level 5+ staff members will now be rostered on all operational days, ensuring that if one staff member is absent, the second qualified person remains on-site. ● A ‘Qualified Person in Attendance’ check has been added to the daily opening checklist. ● Any roster changes due to sick leave or emergency absence will be approved by management only after confirming a qualified staff member is available to cover. ● Quarterly file audits will continue to ensure all qualification documents remain current and accessible
13 October 2025
Glór na nGael Náionra, Dublin 9 · Regulation 9 — Management and recruitment
- (3) Documentary evidence available indicated that three adults had commenced employment within the service prior to the checks outlined in (2) being completed. For example: • Two adults commenced prior to garda vetting being available. • Two adults commenced prior to references being validated. Checks on adults must be completed prior to them having access to the children in order to establish they are appropriate to have access to children
Provider's corrective action:
- (3) The service has created a checklist to add to each staff members file, to ensure that no staff member will commence employment without staff member having Garda vetting, up to date C.V and all references verified. The manager will ensure to check before employment commences
10 October 2025
Blue Stars Early Years Service, Dundrum · Regulation 9 — Management and recruitment
- (4) There was no evidence available to confirm that one adult who was employed to work directly with the children held the required qualification or equivalent
Provider's corrective action:
- The worker has applied for recognition of her qualification with the DCDEIY, and the application is still in progress, pending a decision. If the qualifications are recognised, the worker will continue working with us. In the event of a rejection, the teacher will be enrolled in the Certificate in Early Learning and Care Level 5 Major Award at Portobello Institute, starting in January 2026. Changing the recruitment process to only have teachers recognised by the DCDEIY
8 October 2025
St. Vincents ECDS Daughters of Charity, Dublin 10 · Regulation 9 — Management and recruitment
- 2(d) The early years inspector was unable to determine if one adult required police vetting as there was no record of a curriculum vitae on file for this adult
Provider's corrective action:
- The service will ensure a Curriculum vitae is in the file and on their online system. Going forward the service will ensure all staff files are up to date with the relevant information and Curriculum Vitae
6 October 2025
Eco Kidz Sandymount, Dublin 4 · Regulation 9 — Management and recruitment
- (2) Of the five files reviewed, a complete employment history was not available for one adult's file. (a)(b) While two written references from a reputable source were provided for one adult, there was no documented evidence that these references had been validated
Provider's corrective action:
- All staff files have been reviewed and CVs with full employment history are now available for all staff. A team member file check list is now updated and in place to ensure all staff files are kept up to date and compliant
6 October 2025
Tree House Pre School & Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- (3) Documentation reviewed evidence that the procedures specified above under 9(2)(d) had not been carried out prior to one adult commencing employment in the service
Provider's corrective action:
- The person in charge has stated Police vetting is now place for the staff member and all staff files will be checked thoroughly in the future
3 October 2025
Child's Play Creche, Swords · Regulation 9 — Management and recruitment
- 2(c) The registered provider had not ensured the following: There were no Garda vetting disclosures available for 2 adults who were present on the day of inspection and had access to children. An immediate action notice was issued to the registered provider
Provider's corrective action:
- Corrective Action 2(c) Garda vetting was renewed immediately for the staff member whose vetting had lapsed. Upon receiving the updated vetting disclosure, it was sent to the inspectorate on 22 October 2025 and added to the staff member’s file. Garda vetting was also received for the second staff member. Preventive Action 2(c) To prevent recurrence, the following action will be taken. Staff files will be reviewed annually to ensure all certificates and Garda vetting disclosures are up to date
3 October 2025
Eco Kidz Baggot Street, Dublin 2 · Regulation 9 — Management and recruitment
- (3) A review of available records demonstrated one staff member had commenced employment within the service prior to procedures specified in paragraph (2) being carried out. • One staff member was employed prior to the review and consideration of a garda vetting disclosure. • Two staff members were employed prior to the appropriate consideration of references
Provider's corrective action:
- The registered provider had a meeting with the manager on 06/10/2025 to discuss the inspection findings and highlighted that every new staff member must start work only after two references have been checked and Garda vetting is complete. Recruitment checklist will be completed and signed by the person in charge before a new staff member begins. No employee will start work without Garda vetting and two confirmed references
2 October 2025
Jonix Educational Services, Dublin 1 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that 5 staff members who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent. This was a non-compliance on the previous inspection in 2024
Provider's corrective action:
- (4) The registered provider has previously engaged with the relevant departments in relation to the qualification requirement and advise that their HR department will continue to favour and screen potential applicants for a qualification in Early Childhood Care and Education and recognition from the teaching council
30 September 2025
Réaltaí Beaga, Templeogue · Regulation 9 — Management and recruitment
- (d) Police vetting was not available in relation to one adult who previously lived outside of the state for a period of more than 6 months as an adult. (3) Documentation reviewed evidence that the procedures specified above under 9(2)(d) had not been carried out prior to the adult commencing employment in the service
Provider's corrective action:
- Police vetting has been obtained for the staff member. The registered provider has put measures in place to ensure the necessary steps are followed in the event of a staff member requiring police vetting
29 September 2025
Busy Bees Childcare Hive Ltd, Dublin 14 · Regulation 9 — Management and recruitment
- (2) (d) International police vetting was not available for 1 of the adults who required it. (3) Documentation reviewed evidenced that the procedures specified above under 9(2)(d) had not been carried out prior to 8 adults commencing employment in the service
Provider's corrective action:
- (2)(d) The registered provider has stated that police vetting is now in place for all staff members who need it. The service was unaware of the difference between the two forms of police vetting. The registered provider is now aware of the documents required where a person has lived outside of the state for a period of longer than 6 consecutive months as an adult. (3) The registered provider has stated that all international police vetting will be in place before a staff member commences employement in the future
29 September 2025
Paisti Le Cheile, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (a)(b) There was no reference validations available for one staff member. (3) A review of available records demonstrated one staff member had commenced employment within the service prior to the appropriate consideration of references. (4) There was no evidence available to show that one staff member who worked directly with preschool children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (a)(b) All staff records were checked again, and references were validated. A new staff file check list has been added to our paperwork to ensure everything is completed. (3) The staff members most recent references have been validated. Paperwork has been put into effect to ensure references are validated and considered in a timely fashion. (4) A copy of the staff members qualification has been added to the file. To ensure staff qualifications are validated if necessary and evidence is kept on file included in new staff file checklist introduced
25 September 2025
Rays of Sunshine Pre-School, Dublin 24 · Regulation 9 — Management and recruitment
- (2)(a) & (b) There were no records to evidence that two references for one adult had been verified. This regulation was non-compliant on the previous inspection. The corrective and preventive actions submitted by the registered provider following that inspection had not been effective in preventing the recurrence. (2)(d) The registered provider reported that one adult for whom international police vetting was required was unable to obtain it. A signed affidavit was available declaring the adult had no previous convictions. However, there were no records available to demonstrate an attempt had been made to source the vetting. This regulation was non-compliant on the previous inspection. The corrective and preventive actions submitted by the registered provider following that inspection had not been effective in preventing the recurrence. (3) It was not evident that the required procedures were always taken prior to employment of staff as outlined above. (4) There were no records to evidence that three staff held at least a major award in Early Childhood Care and Education at a minimum Level 5 on the National Framework of Qualifications or a qualification deemed equivalent
Provider's corrective action:
- (2)(a)(b) This validation record has been updated and added to the employee’s file. The provider will be more diligent and ensure all the files for the reference checks are completed and attached to the written reference. (2)(d) The employee received the international police vetting and this has been translated. The provider must ensure that all over international police vetting is provided prior to employee’s commencing at our service. (3) The provider will ensure all the paper files are filled in and will have a check list at the beginning of each file to ensure this. (4) All staff hold a minimum of a Level 7 qualification. The service specialises in additional needs, so staff have degrees such as psychology, master’s in special education and postgraduate in autism studies
24 September 2025
Bremore Castle Montessori, Balbriggan · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for 2 staff members who had resided outside of the Irish jurisdiction for more than 6 consecutive months as adults. (3) Following a review of the staff files it was apparent that the following information was not available for staff members who worked directly with the children in advance of them commencing employment in the service: Police vetting procedures were not available for 2 staff members. (4) One staff member whose file was reviewed and who works directly with children in the service did not have evidence on file of having an appropriate childcare qualification on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (d) & (3) Two staff members produced their police vetting. They are now in their files. (4) Staff member sent her qualification to registered provider. She graduated in June. It is now in her file. Preventive Action (d)& (3) Always check staff files are up to date. (4) Always check staff files are up to date and new qualifications are on file
24 September 2025
Spraoi Montessori, Lucan · Regulation 9 — Management and recruitment
- (a) (b) There were no written validated references available for review for one staff member. (3) Documentation reviewed evidenced that the procedures specified above under 9(2)(a)(b) had not been carried out prior to the adult commencing employment in the service
Provider's corrective action:
- Two written and verified references have been obtained for the staff member. The registered provider has created new staff files and will ensure all references are validated and kept on file going forward
18 September 2025
Casa dei Bambini Montessori, Dublin 3 · Regulation 9 — Management and recruitment
- (3) The procedures specified in paragraph (2) had not been completed prior to one person being appointed, assigned or allowed access to or contact with a child attending the pre-school service following review of the staff records on the day of inspection
Provider's corrective action:
- Renewal of documentation is sought for appointed staff members
18 September 2025
Kids Care Limited, Swords · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider had not ensured the following: Four written and validated references were not available for two adults including the student. (c) Garda vetting disclosures were not available for one staff member employed to work directly with the children. This staff member was not present when the inspector arrived in the service. An immediate action notice was issued to the registered provider. (3) The procedures as outlined in paragraph (2)(c) were not carried out prior to one adult working with or having access to children in the service
Provider's corrective action:
- Corrective Action (2) (a)(b) All 4 written and validated references were submitted. (c) The registered provider now has Garda Vetting for the staff member who was not present on the day of the inspection. The immediate action notice was responded to by ensuring the staff member would not be in direct contact with the children until the Garda Vetting was received. The staff member was on leave and Garda vetting had been received upon the staff members return. (3) The staff member is now Garda Vetted. Preventive Action (2) (a) (b) The registered provider will ensure that every new employee and student will have 2 written references from past employees, but in the case of no previous employment (students) from a reputable source. (c)The registered provider will ensure that any new staff or students who have direct contact with the children will have Garda Vetting prior to commencing employment or work experience. (3) The registered provider will address Garda Vetting when the services’ policies are due for review. The registered provider will also explain this to future employees and students
18 September 2025
Portobello Montessori, Dublin 1 · Regulation 9 — Management and recruitment
- (3) On review of documentation available for one adult working in the service, it demonstrated that they had not been fully considered prior to commencement within the service. o A Garda vetting disclosure for one adult was dated seven days after their commencement in the service
Provider's corrective action:
- (3) Management will ensure that all relevant checks, including Garda vetting, are on file prior to any new staff member commencing the service
17 September 2025
Evergreen Montessori, Dublin 12 · Regulation 9 — Management and recruitment
- (2)(d) The service obtained police vetting for a staff member who had lived in Spain; however, a more comprehensive level of police vetting was required and was not available
Provider's corrective action:
- This staff member has since left the service as of the 6th of October 2025. For any new staff members coming from Spain we have requested they specifically obtain the required vetting
17 September 2025
Tree House Pre-school & Montessori, Dublin 18 · Regulation 9 — Management and recruitment
- (3) Documentation reviewed evidence that the procedures specified above under 9(2)(a)(b) had not been carried out prior to one adult commencing employment in the service
Provider's corrective action:
- The registered provider has stated that the reference is now in place and was received on the day of inspection. The staff member had previously attempted to secure a reference from previous employer
15 September 2025
Constitution Hill Playgroup, Dublin 7 · Regulation 9 — Management and recruitment
- 2(a)(b) The registered provider is required to have two, written and validated references for each staff member. • One staff member had only one reference available of the two required. The one reference available was not validated. • There were no written and validated references available to review for the student. (c) A Garda Vetting disclosure was not available for the student. An Immediate Action (IAN) notice was issued on the 16 September 2025. (4) A discussion with the staff member and the registered provider confirmed that a staff member, working directly with children, did not hold an appropriate childcare qualification
Provider's corrective action:
- 2(a)(b) The registered provider submitted written and validated references. The registered provider stated as their preventive action they will ensure all documents and relevant qualifications are obtained. (c) Immediately following the inspection, the registered provider stated that the student was not working in the service until the Garda Vetting disclosure had been obtained. The Garda Vetting disclosure was submitted. (4) The registered provider submitted evidence that the staff member has applied for a relevant qualification
9 September 2025
Junior Genius Childcare Ltd, Baldonnell · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following checks were carried out prior to one adult working in the service
- (a) (b) References were not available and as such could not be validated. (c) There was no Garda vetting disclosure available for the adult. (d) Documentation was unavailable to establish whether the adult had lived outside of the State for a period longer than six months as an adult. (3) The procedures specified above under 9(2) had not been carried out prior to the adult commencing employment in the service, as detailed above under 9(2)
Provider's corrective action:
- The registered provider has obtained a full file for the adult and has reviewed the recruitment procedures to ensure all required documentation is obtained and verified prior to any new staff member commencing work. A recruitment checklist has been implemented and must be signed off by the person in charge and the registered provider before employment commences
8 September 2025
The Toddler Inn, Dublin 7 · Regulation 9 — Management and recruitment
- (4) The registered provider was unable to demonstrate that one adult who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualification Framework or a qualification deemed by the Minister to be equivalent. It is acknowledged that there was documentation on file however it could not be established that this was an approved qualification
Provider's corrective action:
- The registered provider has stated that the staff member completed the steps to obtain recognition for Level 5 from DCEDIY. Qualified students cannot be employed without recognition from DCEDI prior to starting
4 September 2025
Tiny Toes Community Creche, Dublin 7 · Regulation 9 — Management and recruitment
- (2) (d) A review of employment histories demonstrated that police vetting required for one staff member was not available
Provider's corrective action:
- (2)(d) The registered provider submitted a detailed response outlining the actions taken and how the error had occurred. The placement was immediately suspended, and an investigation was completed. As a result, the preventive measures included a new recruitment checklist and improved communication with partners in relation to student placements
3 September 2025
Daisychain Montessori & Childcare, Dublin 6 · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for one adult who had lived outside the state for a period of longer than 6 months as an adult
Provider's corrective action:
- The staff member was in a non-paid volunteer role abroad. They are no longer in touch with / or has contact details for the place where they lived. They did not register for residency at this time. They have signed a declaration to state same. The staff member has contacted the Embassy to see if there is another way to get Police vetting. The service is awaiting a response from the Embassy and will keep attempting to find a way to obtain the Police vetting for this staff member. The service has updated their onboarding process and have added two new forms. One for staff and an audit checklist for the recruitment manager to ensure that nothing has been missed. The recruitment manager will use the form to cross reference against the CV
2 September 2025
Chestnut Daycare Ltd., Dublin 8 · Regulation 9 — Management and recruitment
- (a) (b) There were no written references available for one of the adults. (d) International police vetting was not available for one adult who required it. Documentation available for one other adult was not translated to the English language and therefore could not be assessed. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not all been carried out prior to 3 adults commencing employment in the service, as detailed above under 9(2)(a)(b)(d)
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action 9(2)(a)(b)(d) The service have obtained the relevant documents for the three staff members. The service have updated their filing system ensuring all staff documents are received before their start date
2 September 2025
Links Childcare Foxrock, Foxrock · Regulation 9 — Management and recruitment
- On the day of inspection, the registered provider had not ensured that there was a named person available to deputise. The named deputy person in charge was not present on the day of inspection and there was no evidence to suggest that another person was named to deputise in their absence
Provider's corrective action:
- The service has now appointed a designated person to deputise in the absence of the Deputy Manager. The chain of command has been updated accordingly to reflect this arrangement
1 September 2025
Kinsealy Woods Creche and Montessori, Kinsealy · Regulation 9 — Management and recruitment
- (2)(a) &(b)Two written references were not available for one staff member. It is acknowledged that 2 validations were on file, however there were no references available to support the validations. (4) Documentary evidence was not available to confirm that 2 staff members whose files were reviewed and who work directly with the children in the service held an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(a) &(b) They have since collected two written references for the 1 staff member in question. (4) Both Staff members are studying to do their Level 8 degree, they both had letters from their college to date, manager has now received their letter of recognition from the Department of Children, Disability and Equality. Preventive Action (2)(a) & (b) General manager and Managers will be requesting references during interviewing period and making a copy to be available for inspections. (4) Managers will ensure all students who can work in the sector will apply for their recognition letter each year they complete & have the copy on file for inspection
28 August 2025
Silveracre, Dublin 16 · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for two adults in respect of countries they had lived in other than Ireland for more than six consecutive months as an adult
Provider's corrective action:
- (d) International police vetting for one adult has been obtained and added to the staff file. Updated documentation has been added to the staff file in relation to one adult to confirm that they had not spent longer than six consecutive months in another state, removing the requirement for international police vetting
25 August 2025
Little Apples Academy, Blackrock · Regulation 9 — Management and recruitment
- There was evidence that the registered provider did not ensure that all staff were suitable and competent prior to employment as outlined: (2)(a) (b) There was only one reference available for one adult. A second reference was not available. This regulation was non-compliant on inspection on 12/06/2024. The corrective and preventive actions submitted following that inspection have not prevented the reoccurrence of the noncompliance under regulation 9 (2)(a) and (b). (2)(d) The registered provider had not sourced police vetting for one adult who has lived outside the Irish jurisdiction for six months or more as an adult as required. They did source a record of police vetting for one adult, on the day of inspection, however it could not be verified as it was not translated. This regulation was non- compliant on inspection on 12/06/2024. The corrective and preventive actions submitted following that inspection have not prevented the reoccurrence of the noncompliance under regulation 9 (2)(d). (3) There was no written evidence that references had been validated prior to the start date for one staff member. All required records were not available as detailed under regulation 9(2)(a)(b) and 9(4). This regulation was non-compliant on inspection on 12/06/2024. The corrective and preventive actions submitted following that inspection have not prevented the reoccurrence of the noncompliance under regulation 9 (3). (4) The registered provider did not ensure that one adult employed to work directly with the children in the service held at least a major award in Early Childhood Care and Education at level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent. This regulation was non-compliant on inspection on 12/06/2024. The corrective and preventive actions submitted following that inspection have not prevented the reoccurrence of the noncompliance under regulation 9 (4)
Provider's corrective action:
- 2(a)(b) References with evidence of validation were submitted to the early years inspectorate. The service’s procedures have been reviewed and strengthened to ensure that all staff members have the required references and validation of those references prior to their start date at Little Apples Academy. 2(d) The required police vetting for the staff member who had lived outside the Irish jurisdiction for six months or more has now been sourced and verified. The document has been officially translated into English and is on file for future reference. (3) All references have been validated and there is written evidence of it. In the future we will maintain written records to confirm that all staff members have the required references, and they have been checked and validated prior to their start at Little Apples Academy. (4)Qualifications were provided the next day after the inspection. We understand that we were not able to provide the qualifications during the inspection. However, we revised the qualifications during the hiring process and had the opportunity to check that qualifications were in line with the National Qualifications Framework. We will ensure that all documents required are available for each staff member at Little Apples. Documents will be updated when applicable
21 August 2025
Bright Sparks Montessori & Daycare, Dublin 22 · Regulation 9 — Management and recruitment
- (2) (a) A second written validated reference was not available for one adult
Provider's corrective action:
- (2)(a) Second written reference was validated. Going forward all employees references will be validated before commencing employment
20 August 2025
Scallywags Creche, Dublin 2 · Regulation 9 — Management and recruitment
- (a)(b) The following was observed on the day of inspection: o Two written and validated references were not available for one adult employed in the service. o Two written references were available from a source other than a past employer for one adult, however, documentary evidence was not available to confirm that a validation check had been completed. (c) A Garda vetting disclosure was not available for review by the inspector for one adult who had access to the children attending the service. An Immediate Action Notice was issued to the registered provider in relation to this. (d) Documentary evidence was not available for one adult to determine if international police vetting was required prior to commencement in the service. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to two adults before employment commenced. The following was observed: o Garda vetting had not been obtained prior to one adult commencing in the service. o Two written references and a curriculum vitae were not available for one adult. o Two written references had not been validated prior to one adult commencing in the service. Full checks must be completed for staff members prior to them commencing employment in the service in order to establish that they are appropriate to have access to children
Provider's corrective action:
- (a)(b) o The staff member in question no longer works in the service. Management will ensure that all relevant checks are carried out prior to new staff members commencing in the service. o Two written references have now been validated and added to the staff file. All references will be validated prior to commencement dates. (c) The staff member in question no longer works in the service. Management will ensure that all relevant checks are carried out prior to new staff members commencing in the service. (d) The staff member in question no longer works in the service. Management will ensure that all relevant checks are carried out prior to new staff members commencing in the service. (3) Management will ensure that all relevant checks are carried out prior to new staff members commencing in the service
19 August 2025
Safari Childcare Kilmainham, Dublin 8 · Regulation 9 — Management and recruitment
- (2)(a) A second written validated reference was not available for one staff member
Provider's corrective action:
- (2)(a) Management confirm that the second written reference for the identified staff member has since been received and validated. This completes the staff member’s recruitment file. To prevent this happening again, we have put a checklist in place to make sure both validated references are received and filed before a staff member starts work, this will be monitored by management and spot checked by the area manager
18 August 2025
Young Explorer's Club, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(a)(b) One written reference for one staff member was not accepted as it was not translated
Provider's corrective action:
- (2)(a)(b) In response to the non-compliance the service has stated that reference in question was translated by a sworn translator, and the certified translation has been added to the staff member’s file. Evidence of this translation has been provided to TUSLA. Going forward, all staff references submitted in a language other than English will be translated by a sworn translator prior to acceptance. This will be discussed in the next meeting
14 August 2025
Little Rainbows Limited, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting was unavailable for one adult who had lived outside Ireland for a period of six consecutive months. (3) The procedures specified in paragraph (2) had not been completed prior to one person being appointed, assigned or allowed access to or contact with a child attending the pre-school service following review of the staff records on the day of inspection
Provider's corrective action:
- (2) (d) Police vetting has been applied for. (3) We will ensure to check all files before staff are employed to include police vetting from other countries
14 August 2025
St. Andrew's Childcare Centre, Dublin 2 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to demonstrate that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that documentation was available for review, however it could not be established that this was an approved qualification. This was a non-compliance on the last inspection, dated 11 July 2024
Provider's corrective action:
- Qualification recognition for two adults is currently being sought
13 August 2025
Kidz Zone, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(a)(b) One staff member employed in the service did not have a second validated written reference on file for inspection. (d) International police vetting was not available from two countries for staff who had lived outside of the state for six months or more as adults. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2)(a)(b) and (d) were carried out prior to three adults being appointed, assigned or allowed access to or contact with a child attending the pre-school service
Provider's corrective action:
- (2) In response to the non-compliances the registered provider has stated the following. (a)(b) The reference has been obtained and validated for one staff member. (d) The staff members have contacted the relevant embassies to enquire about police vetting. (3) The personnel file checklist has been updated to include a CV screening checklist, when assessing candidates for interview
13 August 2025
Rathgar Montessori Kindergarten, Dublin 6 · Regulation 9 — Management and recruitment
- (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to two of the three adults before employment commenced. The following was observed: o Documentary evidence confirmed that reference validation checks had been obtained after commencement dates for two adults. o A Garda vetting declaration for one adult who had access to the children had not been considered prior to the commencement of their employment. Full checks must be completed for staff members prior to them commencing employment in the service in order to establish that they are appropriate to have access to children. (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that documentation was available, however, it could not be established that this was an approved qualification
Provider's corrective action:
- (3) Management will ensure that all relevant checks are carried out prior to a new staff member commencing in the service. (4) Management are now aware of the process to follow in relation to qualification recognition for staff members who are in continued college education. Management will ensure that qualification recognition, if required, is sought prior to commencement in the service The staff member in question has now finished employment in the service
12 August 2025
Cocoon Childcare Longmile Road, Dublin 12 · Regulation 9 — Management and recruitment
- (4) Evidence available for review for one adult employed in the service did not specify that a major award had been achieved
Provider's corrective action:
- The employees transcripts were sent to the Department of Children, Disability and Equality (DCDE) for review and a letter of eligibility to practice was received. Going forward the service manager will ensure that all college transcripts are sent to the DCDE and letters of eligibility to practice will be kept on file
8 August 2025
Simbas Childcare Limited, Blackrock · Regulation 9 — Management and recruitment
- (4) There was no evidence available to show that 2 adults who were working directly with the children held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications
- The registered provider did not demonstrate that they had taken all reasonable measures to ensure that all employees were appropriately supervised and provided with appropriate information, training and policies to safeguard the health, safety and welfare of children attending the service and to comply with the regulations as follows: 1. The registered provider was unable to provide completed training and induction records for 3 adults who had recently commenced employment in the service. 2. Staff stated during discussions with the inspectors that they did not have any formal induction training and were emailed the service policies and procedures by the person in charge when the commenced employment. Staff members stated they were not asked to confirm they had read and understood the policies and procedures. This may directly impact on the care provided to the children and is at variance with the staff training policy in the service. 3. The registered provider was unable to provide evidence that regular staff meetings, support and supervision sessions or individual meetings had taken place in the service, this is at variance with the supervision policy in the service which states that staff meetings and supervision meeting s will be held on a monthly basis. 4. The registered provider was unable to provide evidence that four staff members including the registered provider had completed Children First training , the four staff members work directly with the children in the service
Provider's corrective action:
- 9 (4) The registered provider has stated that the 2 adults working directly with the children have now enrolled in an early years training programme to secure a recognised early years qualification. One adult was employed for the summer and is no longer employed in the service, and the second adult remains in the service to complete her early years qualification. Both adults were surplus staff and not included in ratio. 7(a) The registered provider has stated that: 1. The 3 adults recently employed in the service have now completed necessary training and induction. 2. All staff have now received policies and completed induction and training. All staff have signed to confirm they have received policies and completed training. 3. Staff meetings are now documented, and a formal meeting is scheduled for each month. A formal meeting was held in September and documented. 4. Four adults who work directly with the children have completed Children First training
7 August 2025
Scope to Grow, Dublin 15 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that documentation was on file, however, it could not be established that this was an approved qualification
Provider's corrective action:
- (4) The staff member has successfully completed the first year of a level 8 degree course and has applied for qualification recognition. The staff member has returned to full time education and is not currently working in the service. Management will ensure that all staff files are complete with the correct documentation for each employee including qualification recognition if required
5 August 2025
Grian na nÓg, Dublin 24 · Regulation 9 — Management and recruitment
- (2)(a) & (b) References had not been sourced for one adult who was employed on a temporary basis. This regulation was non-compliant on the previous inspection dated 17 April 2023. The adult had been recruited after this date. The actions which had been submitted following that inspection had not prevented the non-compliance from recurring. (3) The procedures specified in regulation 9(2)(a) and (b) had not been carried out prior to employment of one adult as outlined above
Provider's corrective action:
- (2)(a) & (b) & (3) Two valid references have been received and two reference checks completed. All future staff will be required to provide at least two references, including one from a previous employer, as part of the initial hiring process. An employee documentation checklist is in place which will be completed prior to the new staff member commencing employment
28 July 2025
Abbey Tots, Dublin 7 · Regulation 9 — Management and recruitment
- (2)(c) A Garda Vetting disclosure was not available for one staff member. An Immediate Action (IAN) notice was issued on the 29 July 2025
Provider's corrective action:
- (2)(c) The registered provider removed the staff member from working with the children in the service and provided written confirmation of these actions. The Garda vetting disclosure was subsequently submitted. As a preventive action the registered provider stated upon recruitment potential employees will be made aware that a delay with their garda vetting may lead to a delay in their start. Offers of Employment and Contracts will have this clause included in them
28 July 2025
Karaville Montessori & Childcare, Dundrum · Regulation 9 — Management and recruitment
- (d) Police vetting was not available in relation to one adult who previously lived outside of Ireland for a period of more than 6 months as an adult. (3) The registered providers did not ensure the following checks were carried out prior to three adults commencing work in the service. • Documentary evidence available indicated that three adults had commenced employment within the service prior to receipt of Police Vetting. • Documentary evidence available indicated that one adult did not have their references validated before they commenced employment
Provider's corrective action:
- Police vetting has been obtained for three staff members and the registered provider has implemented an updated staff checklist. Where a validated reference cannot be obtained in a timely manner, the efforts to contact the referee will be noted and dated on the reference validation form until we are successful in reaching the referee
25 July 2025
Willow House Childcare Newtownpark, Blackrock · Regulation 9 — Management and recruitment
- (a) (b) Two written references were available for one adult however there was no evidence to show that they had been verified. Written references should be verified to ensure the potential employee is suitable and competent. (c) A Garda Vetting disclosure was not available for one adult working in the service. Through discussion with the person in charge, it was confirmed the staff member had commenced employment on the 7 July 2025. An immediate action notice (IAN) was issued to the registered provider on the 25 July 2025. (d) International police vetting was not available for one adult who resided outside of the country for more than six consecutive months
- A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(a)(b)(c)(d) to ensure that new recruits were suitable and competent before allowing them access to children, as detailed above
- Evidence of a childcare qualification was not provided for one adult who worked directly with the children
Provider's corrective action:
- (a) (b) The registered provider verified the outstanding references and will ensure all references received are verified in the future prior to an employee commencing employment. (c) Garda Vetting has been obtained for one adult who was working in the service. The registered provider stated that the person has resumed employment now that vetting is in place. (d) Police vetting is now in place for one adult who had lived outside the State for a period exceeding 6 months as an adult. The registered provider will ensure translated police vetting is available in the future prior to an employee commencing employment
- The registered provider stated that one adult who required a childcare qualification to work with children has completed the requirement for qualification. The registered provider has stated that the recruitment policy has been updated to ensure all documents are in place prior to an employee commencing employment in the service. A checklist has been developed for regular audits on all staff files
24 July 2025
Safari Childcare, Dublin 7 · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure that information required under section (2) was available prior to commencement of a staff member
Provider's corrective action:
- (3) Documentation has been updated to include full employment histories with dates clearly recorded. All required documentation, including detailed CVs showing full employment history with dates and months of work, will be obtained, verified, and available prior to commencement of any staff member. This will be monitored by the manager and area manager with monthly checklists
23 July 2025
Bizzy B's Creche, Dublin 11 · Regulation 9 — Management and recruitment
- The registered provider did not ensure that two written and validated references were available for one adult working within the service
- The registered provider did not ensure that all reference procedures were completed prior to one adult being allowed access or contact with a child attending the preschool service
Provider's corrective action:
- (a)(b) The registered provider stated that two written references were now obtained, stating further that all team members must have validated references on file prior to commencement of work as per our policy. A checklist has been revised for employee files to include validation of references, date and by whom
- The registered provider has stated that the manager is responsible for preparing staff files prior to commencement of their work to ensure that all relevant information including validated references are included. The Assistant Manager will now double check all files prior to new employees commencing work to ensure that all relevant information including validation of references has been completed as per policy
23 July 2025
Giraffe Childcare - Rathgar, Rathgar · Regulation 9 — Management and recruitment
- (2) (d) The service obtained police vetting for a staff member who had lived in the United Kingdom; however, a more comprehensive level of police vetting was required and was not available. Going forward, all newly appointed staff will be required to provide HR with the required comprehensive level of police vetting as required
Provider's corrective action:
- (2)(d) The staff member has applied for a more comprehensive level of police vetting from the United Kingdom. The certificate will be available within approximately 20 working days from the date of application, which was submitted on 21st August 2025. Once we are in receipt of this document, it will be forwarded to your office for reference
22 July 2025
Lighthouse Montessori School, Dublin 8 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure the following: (c) There was no garda vetting disclosure available for an adult who was observed working in a room with children. Garda vetting disclosures must be obtained for all adults prior to them having access to children in order to establish they are appropriate to have access to children. This was identified as a non- compliance on the last inspection held on the 14 March 2023 and actions put in place failed to prevent a recurrence. An immediate action notice was issued to the registered provider on the day of the inspection with regards to this non-compliance. A response which addressed this was received that same day
Provider's corrective action:
- (2) (c) The staff member was asked to leave the premises until vetting was in place. Garda vetting was obtained, and a checklist had been put in place to be completed before a staff member starts work
22 July 2025
Little Tots Creche & Montessori, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) The registered providers had not sourced a reference from one staff member’s most recent employer. Another past employer reference was available, however it was not evident that this had been verified. (3) A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(a)(b) to ensure that new recruits were suitable and competent before allowing them access to children, as detailed above
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action (2) (a) (b) (3) The service has yet to receive a written reference from the most recent employer of staff member despite contact being made, however the service did complete a reference check therefore two reference checks have been completed for this employee. Conditions have been made that no new staff members will be given a start date until all relevant information is provided to the service and checks carried out on the information received
18 July 2025
Blackhorse Childcare, Dublin 7 · Regulation 9 — Management and recruitment
- (b) The designated person in charge and the deputy person in charge were not present when the inspector arrived unannounced in the service. Through conversation with staff members and a review of the roster, it was established that the designated person in charge was not scheduled to arrive in the service until 12pm on the day of the inspection and the deputy person in charge was not scheduled to be on the premises. (3) The registered provider did not ensure that information required under section (2) was available prior to commencement of two staff
Provider's corrective action:
- (b) Management have reviewed and amended the service’s roster to ensure that a designated person in charge is on the premises at all times during operational hours. The person in charge and deputy person in charge will co-ordinate shifts to ensure there is a designated named person in the service at all times in the future. (3) Updates in relation to information required under section (2) were carried out after immediately after the inspection. Management will ensure that all required information is available and included in the staff files prior to commencement of new employees going forward
17 July 2025
The Oval Creche, Dublin 20 · Regulation 9 — Management and recruitment
- 9(2) (a) (b) - One of the references available for one staff member had not been appropriately validated. There was no evidence to show who had validated the reference, if they ha d spoken to the source, and on what date the verification took place. - The second reference available for the adult could not be accepted as it had not been appropriately validated, and was not from a past employer or a reputable source who was not personally affiliated with the employee. (d) - Although documents were available for two of the adults which appeared to be international police vetting, the contents of the documents could not be verified by the inspectors as they were not written in the English language. - The requirement for international vetting for one if the adults could not be ascertained as the was no record of previous employment available for the adult. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not been carried out prior to the three adults commencing employment in the service, as detailed above under 9(2)
Provider's corrective action:
- The date on which the reference was verified was checked and recorded on the reference to evidence validation. A second reference was obtained and validated; the validation was recorded. Both new staff members international police clearance was sent away and translated from a certified company. The service will use a personnel file checklist moving forward
15 July 2025
Parkmore Day Nursery, Dublin 5 · Regulation 9 — Management and recruitment
- (a) Three written references were not verified by the service for two adults prior to starting their employment. (d) Police vetting was not available for one adult who had resided outside of the country for a period exceeding six consecutive months. (3) The procedures specified in paragraph (2) had not been completed prior to one person being appointed, assigned or allowed access to or contact with a child attending the pre-school service following review of the staff records on the day of inspection
Provider's corrective action:
- (a) Three References were reverified, signed and dated. The service will ensure that all verifications are documented. (d) Police vetting has been applied for. (3) Ensure that all reference verifications are recorded at time of verification and ensure that all staff have correct police vetting from all countries resided in for more than 6 months
15 July 2025
Safari Childcare, Rathfarnham · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure that information required under section (2) was available prior to commencement of four adults. (4) Documentation was not available to demonstrate that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- (3) All CVs have now been updated to include full employment histories with dates and months of work clearly recorded. These updated CVs are maintained on file. All required documentation, including detailed CVs showing full employment history with dates and months of work, will be obtained, verified, and available prior to commencement of any staff member. This will be monitored by the manager and area manager with monthly checklists. (4) Qualification recognition has been obtained for two adults working directly with children and added to the staff files. Qualification documentation for all staff will be verified, recorded, and available prior to commencement of employment. Compliance will be monitored by the Manager and Area Manager through regular spot checks to ensure all documentation remains up to date and available
14 July 2025
Wee Tots Creche and Pre School, Dublin 8 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2)(a)(b) The following was not available for two adults who worked with the children: o There were no written validated references available for one adult. o There was no documentary evidence available for one adult that one of their two references on file from previous employers had been checked to establish its validity. Full checks must be completed on all adults to establish they are appropriate to have access to children. (3) A review of start dates showed the following checks had not been considered prior to two adults having access to children: o One adult commenced employment in the service prior to appropriate consideration of references. Reference validation checks had been completed on the day of the inspection for an adult who commence in the service in April 2024. o International police vetting was submitted dated the day of the inspection for an adult who commenced in the service in April 2025. Full checks must be completed on all adults to establish their suitability prior to them having access to children. (4) The registered provider did not provide documentary evidence to establish that four new employees working directly with children attending the service held a qualification deemed by the Minister to be equivalent to at least a major award at Level 5 on the National Qualifications Framework
Provider's corrective action:
- (a)(b) The outstanding references were sourced and verified, and the references for the second staff member were verified. A checklist of documents was developed to include in staff files. (3) A checklist of documents was developed to include in staff files prior to their commencement. (4) Evidence was submitted that the qualifications of the staff members are included on the list of relevant qualifications. The service will consult this list to ensure qualifications are relevant
10 July 2025
Little Harvard Creche & Montessori, Dublin 14 · Regulation 9 — Management and recruitment
- (4) There was no evidence available to show that two staff who worked directly with preschool children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- All of the service preschool staff are qualified, and their qualifications are on file. A number of children who were moving to our afterschool room this year were in the care of afterschool staff for a short period of time on the day of inspection. In future Regulatory Notice EYI-RN11.1 issued in February 2025 will be adhered too. Management have been made aware of the relevant regulatory notice and advised to comply with it in the future
7 July 2025
Ashgrove Creche & Montessori, Dublin 14 · Regulation 9 — Management and recruitment
- (b) Conversation with staff confirmed there was no person in charge or a named deputy person in charge on the premises when the inspectors arrived unannounced to the service. (3) Documentary evidence available indicated that one adult did not have their references validated prior to commencing employment in the service. (4) Evidence of qualifications was not available for three staff members currently employed to work directly with the children. 1. There was no evidence of a qualification for one staff member. 2. Documentation available for review for two staff members one of which was new to the service since Regulation 9 was last inspected, did not demonstrate that a full award had been achieved. Regulation 9(4) was found to be non-compliant on the previous inspection of the service dated 25 November 2024. In response to this previous non-compliance the registered provider stated ‘Staff member 1 with no cert will not be working at the service until the cert/transcript of results is available this is expected by mid-January 2025. Staff member 2 with no cert is awaiting a replacement cert from QQI.’ The preventive actions submitted following this inspection has not prevented the non-compliance from recurring
Provider's corrective action:
- (b) A new third person has been put in charge and the registered provider has updated the roles and responsibilities and all staff members have been notified. Additionally, a copy of the roles and responsibilities have been placed in each room. (3) References for this staff member were validated on the day of inspection
- (1) The registered provider has obtained proof of qualification for this staff member. (2) . The individual is covering staff and is no longer working in the service as she is going back to college, by the time she returns she will have her full Level 8 qualification and corresponding certificate. The second staff member identified with no evidence of achievement of a full award has left the service. The registered provider stated that the service will ensure that evidence of full awards for all staff members will be available for review going forward
4 July 2025
Little Rugrats, Skerries · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider had not ensured the following: Three written and validated references were not available for two adults employed in the service. (c) Garda vetting disclosures were not available for one staff member who was present in the care rooms working with the children when the inspector arrived in the service. An immediate action notice was issued to the registered provider. (4) Documentary evidence was not available to confirm that one adult who works directly with the children held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Minister
Provider's corrective action:
- Corrective Action (2)(a)(b) Three written and validated references for two adults have been obtained. (c) Garda vetting was obtained for one staff member. The registered providers stated that this staff member did not attend the service while awaiting Garda vetting. (4) One adult who was working directly with the children has started her QQI Level 5 Course in Childcare Early Childhood Care and Education. Preventive Action (2)(a)(b) On the day of inspection the manager discovered that some items were missing from staff files e.g. previous garda vetting and CVs etc. The staff files are now secured locked. (c) Calendar alerts have been set up 3 months in advance of each staff members vetting renewal. (4) The registered providers will ensure that new staff members who have started in the service have the required qualifications
3 July 2025
Bloomfield Childcare, Dublin 4 · Regulation 9 — Management and recruitment
- (a)(b) Nine written and validated references for five adults employed to work directly with the children were not available for review. (d) Police vetting was not available for 6 adults who had lived outside the State for a period exceeding 6 months as an adult
Provider's corrective action:
- (a) (b) The registered provider sourced and verified the outstanding references and will ensure all references received are verified in the future prior to an employee commencing employment. (d) Police vetting is now in place for all adults who had lived outside the State for a period exceeding 6 months as an adult. The registered provider will ensure translated police vetting is available in the future prior to an employee commencing employment
2 July 2025
Room To Grow, Killiney · Regulation 9 — Management and recruitment
- (d) Documentation was unavailable to establish whether one staff member had lived outside the State for a period of longer than six consecutive months as an adult (3) The registered provider did not ensure the following checks were carried out prior to four adults commencing employment in the service. • Documentary evidence available indicated that two adults did not have their references validated before they commenced employment and one adult did not have a second reference validated. • Documentary evidence available indicated that two adults had commenced employment within the service prior to receipt of Garda vetting
Provider's corrective action:
- (d) A curriculum vitae was provided by the staff member establishing that there was no requirement for police vetting. (3) The registered provider has obtained a second validated reference for the employee. The registered provider has stated, going forward all timeframes on curriculum vitae’s will be inspected to ensure police vetting is not required and all references will be validated prior to the employees start date
1 July 2025
Kkcreche Ltd, Dublin 12 · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure the three adults employed to work directly with the children since the last date of inspection on the 3rd May 2022 were suitable and competent prior to commencing employment in the service as follows;
- (a) (b) - There were no references available for one of the staff members working in the service. - The two references each available for the other two staff members had not been appropriately verified by the registered provider. (d) International police vetting was required for one of the adults employed since the last date of inspection. Although a document was available for the adult which appeared to be international police vetting, the contents of the document could not be verified by the inspectors as they were not written in the English language. (3) Documentation reviewed evidence that the procedures specified above under 9(2) had not been carried out prior to the three adults commencing employment in the service, as detailed above under (2). (4) The was no evidence available to show that one of the adults who worked directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework
Provider's corrective action:
- The registered provider provided the following response;
- (a) (b) All staff files have been fully audited. Missing references have now been obtained and appropriately verified by us. Any unverified references previously on file have been replaced with newly obtained, signed references directly from past employers or other references. (d) The international police vetting document for the staff member in question has been officially translated into English by a certified translator and is now on file. A copy of the translation will be made available to inspectors. (3) Documentary evidence of all staff qualifications has been collected and filed. For the staff member whose Level 5 qualification was not evidenced at the time of inspection, a certified copy of their Major Award in Early Childhood Care and Education at Level 6 has now been submitted and is retained in the staff file. All of the documentation has been reviewed and certified and photographed. (4) The provider has submitted the staff members level 6 certificate for early childhood education and care. The staff member has held this since 14/10/2024. A certified copy of their Major Award in Early Childhood Care and Education at Level 6 has now been submitted and is retained in the staff file. All of the documentation has been reviewed and certified and photographed. A designated staff member has been appointed to review and verify all documentation before employment begins. All future international police vetting documents will be translated into English by a certified translator and stored alongside the original. A quarterly audit of staff files will be carried out to ensure continued compliance with all regulatory requirements under Regulation 9
30 June 2025
Popcorn Childcare, Skerries · Regulation 9 — Management and recruitment
- 1. One staff member had no validated written references on file for inspection. 2. One written reference from a source other than a past employer did not have evidence of validation available for inspection. (c) A Garda vetting disclosure was not available for one adult. As a result, an Immediate Action Notice was issued to the deputy person in charge on the 9 April 2025. A response was received from the person in charge on the 1 April 2025 with the revised practices and procedures put in place to reduce the risk. (d) International police vetting disclosure was not available for four staff members who had lived outside the State as an adult for more than 6 consecutive months (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out prior to six adults being appointed, assigned or allowed access to or contact with a child attending the pre-school service. (4) There was no documentary evidence available to determine if six staff members who were working directly with the children in the service on the day of inspection held a major award in Early Childhood Care and Education (ECCE) at Level 5 or higher on the NFQ or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- In response to the non-compliances the registered provider has stated that all staff members now have validated written references on file. Management will ensure that there are always written validated references available on file. (c) Garda vetting disclosure is now on file for the staff member. Management will ensure that there are always Garda Vetting on file for all staff members. (d) Management will endeavour as far as is possible to ensure international Police Clearance is available for all staff members going forward. (3) Management will endeavour to insure all the requisite documentation for all staff to be always readily available. (4) Management will endeavour to ensure that staff have recognised qualifications
27 June 2025
Happy Days Creche, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) There was no evidence available to show that two of the references available for one of the adults had been appropriately verified. (d) International police vetting was not available for one adult who required it. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) had not all been carried out prior to two adults commencing employment in the service, as detailed above under 9(2)(a)(b)(d)
Provider's corrective action:
- 9(2)(a)(b)(d). - The service had verified the references for one adult, however the evidence was not available. The service have since found this and sent in with CAPA. - -International vetting was carried out in duplicate, the correct copy has been sent in evidence also. When carrying out new staff validation and vetting the service will carry out second authentication by another member of the management team
24 June 2025
Ivy Lane Montessori, Dublin 2 · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for two staff members for countries that they had lived in for longer than 6 consecutive months as an adult. (3) Evidence showed that the procedures specified in (2) were not completed prior to the start date of two staff members as outlined above in (2)(d). (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available however it could not be established that this was an approved qualification
Provider's corrective action:
- (d) International police vetting has been obtained for two staff members and added to the staff files. Management have updated the recruitment process checklist to ensure all relevant documents are placed within the staff file before commencement in the service. (3) The staff file checklist has been updated to ensure copies of required documents are on file before new staff members commence in any position in the service. Management will continue to ensure that the staff file checklist is completed for all new staff members. (4) Qualification recognition has been obtained and added to the staff file. The recruitment process checklist has been updated to include a requirement for qualification recognition where necessary
23 June 2025
Charlies Childcare, Malahide · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that the 1 staff member whose files was reviewed and who works directly with the children in the service did not hold an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- (4) The staff member has been moved into an ancillary role for the Summer, covering the kitchen staff. They will not be working directly with the children and will move to the school aged service in September until qualification/cert is issued in October. The staff member was an additional third person in the room and a floating staff member has been hired to replace them. Preventive Action (4) Ensure all staff members working directly with children will hold a minimum level 5 qualification. Summary Comment The evidence submitted by the registered provider in relation to regulation 9 – Management and recruitment has been reviewed and accepted
19 June 2025
Little Apples Ltd, Swords · Regulation 9 — Management and recruitment
- (2) (a)(b) One staff member did not have 2 written and validated references on file. (d) A review of the documentation concerning the staff members' employment history demonstrated that police vetting was required for two staff members which was not available. (3) The registered provider had not ensured that all vetting procedures were completed prior to staff members commencing in the service. This was evidenced where 9 staff references for 7 staff were dated after they commenced working in the service. (4) The inspectors reviewed documentation and spoke to management staff on the day of inspection. Following this the inspectors could not confirm that three adults, who were observed working directly with the children on the day of inspection, held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (a)(b) Written and validated references were provided for the staff member. (d) The police vetting required for two staff members was submitted and has been placed in their staff file. (3) The registered provider stated that in the future all references will be verified prior to any staff member starting and this was informed to all the Management team. A tick list of documents required has been added to the front of staff file document box. (4) The registered provider stated that one staff member without a qualification will not work with the preschool children and continue to work only with school age children. The service could not confirm another staff member held a level 5 qualification and they no longer worked in the service. However, the service subsequently submitted confirmation that the staff member had achieved a level 5 qualification. Through the corrective action process the inspectorate received the qualification for the third staff member which confirmed they held an appropriate childcare qualification at Level 5 on the National Framework of Qualifications
18 June 2025
Oakview Oireachtas, Dublin 2 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available for one adult, however it could not be established that this was an approved qualification
Provider's corrective action:
- (4) Qualification recognition has been obtained for both staff members. Management will ensure all new employees have recognised qualifications prior to commencing employment. A staff file checklist is now in operation to ensure all documentation required by staff are present when they commence employment
18 June 2025
Sunshine Creche & Montessori Ltd, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (a)(b) 1. The registered provider did not ensure that two written and validated references were obtained prior to one adult commencing work within the service. 2. The registered provider did not ensure that one written and validated reference was obtained prior to one adult commencing work within the service. 3. The registered provider did not ensure that three written references which were obtained and on file were validated for two members of staff prior to commencing work within the service. (d) The registered provider did not ensure that Police Vetting was obtained for one adult prior to commencing work within the service. (3) The registered provider did not ensure that reference checks were completed in full for three adults prior to being allowed access or contact with a child attending the pre-school service
Provider's corrective action:
- 1. The registered provider stated that the reference was obtained and validated at the time of hiring but was misfiled and in the wrong folder. All documents are to be stored in the adequate folder prior to start date. 2. The registered provider stated that one reference was misfiled, a second reference was requested from a referee again, with references and validation obtained on the 24 June 2025. Staff files will be reviewed on a regular basis. 3. The registered provider reviewed documents and refiled them with missing documents printed. A new checklist has been implemented for file organisation
- The registered provider has stated that documentation in relation to the staff member was submitted via email prior to employment. Recruitment documents are to be stored in relevant folders
- The registered provider has stated that all staff files were reviewed, and all documents put into the correct location with a checklist system implemented for file organisation
18 June 2025
The Village Montessori, Malahide · Regulation 9 — Management and recruitment
- (2)(a) & (b) Two validated written references were not available for 1 staff member
Provider's corrective action:
- Corrective Action (2)(a) & (b) Registered provider received the 2 references and validated them. Preventive Action (2)(a) & (b) References will be kept on file
16 June 2025
WeeCare Day Nursery, Monkstown · Regulation 9 — Management and recruitment
- (a)(b) There was no second suitable reference for two adults who had commenced work in the service since the last inspection
- The procedures specified in paragraph (2) of regulation 9 were not completed prior to six adults commencing work in the service as detailed under (2)(d) and (2)(a)(b). • Two staff members references were not suitable. • There was no evidence that seven references for five adults had been verified prior to them commencing work in the service
Provider's corrective action:
- We have received an additional reference for 2 staff members, and they have been verified. They were checked by telephone and signed and dated by two managers. We no longer accept character references from a friend during the employment process. All references must be from most recent employer or suitable reputable source. We have updated our ‘new employee induction process’ form with this information
- Due to an admin error the dates were not put onto the reference check form at the time the references were verified. We have now put theses dates onto the reference check forms. Going forward, all references checks will be dated and signed by two managers. An updated telephone check form is attached
16 June 2025
Whitefriars Childcare Ltd, Dublin 8 · Regulation 9 — Management and recruitment
- (2) (a) (b) o One written and validated reference was not available for one adult. o Two written and validated references were not available for one adult. It is acknowledged that this adult does not work directly with the children and usually works outside the operational hours of the service. However, this adult was observed to be present on the day of the inspection. A similar non-compliance was observed on the previous inspection in November 2024, and the preventive action had not been sustained. (c) There was no Garda vetting disclosure available for one adult who was present on the day of inspection and had access to the children. An immediate action notice was issued to the registered provider. It is acknowledged that this adult does not work directly with the children and usually works outside the operational hours of the service. However, this adult was observed to be present on the day of inspection. (d) Documentary evidence showed that one adult had lived in two different jurisdictions other than Ireland for more than six months as an adult. International police vetting was not available for one of the two jurisdictions. It is acknowledged that this adult does not work directly with the children and usually works outside the operational hours of the service. However, this adult was observed to be present on the day of the inspection
Provider's corrective action:
- (a) (b) The outstanding reference was sourced and validated for one adult, and the registered provider has offered assurances that the second adults’ normal working hours are outside the operational hours of the service. The registered provider will ensure all references are received and validated before employment. (c) Garda vetting was received. The registered provider ensures that this adults’ normal working hours are outside the operational hours of the service. (d) The registered provider ensures that this adults’ normal working hours are outside the operational hours of the service
12 June 2025
Tigers Childcare, Dublin 16 · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for one adult in respect of one country that they had lived in other than Ireland for more than six consecutive months as an adult. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to one adult who had access to the children. The following was observed: o International police vetting for one adult had not been obtained prior to their commencement in the service
Provider's corrective action:
- (d) An application for international police vetting has been made and will be added to the staff files once obtained. The staff member will continue to work in the service outside of operational hours with no contact with the children until the police vetting has been obtained. Management will ensure that all international police vetting is completed before new staff members commence in the service. (3) Management will ensure all checks are completed before a new staff member commences employment in the service
11 June 2025
Kids World, Dublin 5 · Regulation 9 — Management and recruitment
- (2)(a)(b) A second written and validated reference was not available in relation to one staff member. (4) The inspectors reviewed the staff roster and observed staff attendance on the day of inspection. From this information available it was not evident that an adult working with the preschool children between 12.00pm and 2.00pm had a qualification at Level 5 or above on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) The registered providers submitted the required validation for the written reference. To prevent this non- compliance from recurring, the registered provider has stated they have implemented a process to ensure that all new employees provide two written references. These references will be requested, received, and validated prior to or as early as possible in the recruitment process. (4) The registered providers stated that the staff member is now completing administrative duties and is not working directly with preschool children. A staff member holding a qualification at Level 5 or above on the National Framework of Qualifications (or an equivalent qualification as deemed by the Minister) is now working directly with the preschool children between 12:00pm and 2:00pm. To ensure compliance going forward, the registered provider has implemented a procedure to verify that all new employees assigned to work directly with children hold the relevant qualifications prior to commencing their duties in the any room
11 June 2025
Nexus ASD Preschool, Lucan · Regulation 9 — Management and recruitment
- (4) Nine of the adults did not hold a relevant childcare qualification or a qualification deemed to be equivalent. A qualification recognition letter had not been sought for any of the adults. A number of adults held third level degrees in other disciplines and were registered with the Teaching Council
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action The service try to employ staff with an Early Years background but they also need to comply with the Department of Education requirements of holding a Teaching Council Number. Unfortunately, those with an Early Years qualification can only hold a temporary Teaching Council Number as the Teaching Council do not recognise their degree as a relevant teaching qualification. This makes it difficult to recruit staff into the sector and encourage them to stay. While the service do currently have two staff with the relevant qualifications so that one is in each class to meet the 1:6 ratio required by TUSLA, the service recently had a staff member leave with the relevant early years qualification. The service will continue to try and employ staff with a background in Early Years that will qualify for a temp Teaching Council Number. The sector as a collective are trying to enter into discussions with the Teaching Council about a new and specific route for those with Early Years qualifications to hold a Teaching Council number while they are employed in the service’s specific area
11 June 2025
Park Drive Day Nursery, Dublin 15 · Regulation 9 — Management and recruitment
- (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to one adult who had access to the children. The following was observed: o Garda vetting for one adult was dated 6 days after their commencement in the service
Provider's corrective action:
- (3) Management will ensure that all relevant checks are carried out prior to new staff members commencing employment in the service
11 June 2025
The Nest Charlestown, Charlestown · Regulation 9 — Management and recruitment
- International police vetting was not available in respect of one staff member who had resided outside of the jurisdiction for more than 6 months as an adult
- One staff member employed within the service and working directly with the children did not have a final certificate to confirm they held a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (2)(d) and (4) In response the service has stated that the staff member has ceased employment within the service. To ensure future compliance a checklist of documents has been created when recruiting new staff members. The checklist will form part of the staff profile folder to make sure that all the documents needed are provided
10 June 2025
Child's Play, Dublin 8 · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that 2 adults who work directly with the children held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Minister
Provider's corrective action:
- Corrective Action (4) The registered provider has included the QQI Level 5 certificates in Early Childhood Care and Education for the 2 adults. Preventive Action (4) Management will continue to utilise the Personnel File Checklist and ensure that copies of the relevant qualifications are included in the staff folder. Additionally, a note will be added to the outside of a person’s file if they are not childcare qualified. Management will confirm with regulatory bodies in advance of hiring staff if a letter from the college of successful completion of the course is acceptable until they receive their certificate
10 June 2025
Rathfarnham Daycare, Dublin 14 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting was not available for 1 adult who had lived in a country other than Ireland as adults for a period of more than 6 months. (3) A review of available documentation demonstrated that the procedures specified in paragraph (2) were not carried out prior to 6 adults having access to children. • 5 adults had garda vetting disclosures dated after the persons start date. • 1 adult had references validated after their start date
Provider's corrective action:
- (2)(d) The adult is no longer present in the service. To ensure compliance and consistency, the service will require that all necessary documentation are in place before accepting any adults including work experience. This includes any police vetting that may be required, as is standard for all staff members joining the team. (3) While the service did delay the start dates for the staff members in question, they acknowledge that clear notes were not recorded in their files. One staff member’s second reference was validated after the start date due to difficulties contacting the referees. This was resolved once the service were able to speak directly with the staff member and confirm the correct contact information. To ensure compliance, the service have amended the new starter form to clearly show both the proposed start date and the actual start date. Additionally, to ensure that references are validated in a timely manner and to make process more transparent, the service have developed a new reference-checking form
4 June 2025
Really Cool Afterschool & Montessori School, Balbriggan · Regulation 9 — Management and recruitment
- (4) Documentary evidence was available to confirm that 1 staff member whose file was reviewed and who works directly with the children in the service held an appropriate childcare qualification at level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (4) Staff member was employed to undergo training before taking on the role of childcare worker. Despite having completed their education, the institution had not yet issued their full diploma. The worker has been awarded their full diploma stating they have achieved QQI Level 6 in childcare. Preventive Action (4) Staff will not be hired until they have been awarded their full diplomas as is stated in the employment policy. The date of when the contract will be signed will be pushed back until all relevant qualifications are presented
3 June 2025
Grace Park Montessori, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (d) Documentary evidence showed that one adult had lived in two different jurisdictions other than Ireland for more than six months as an adult. International police vetting was not available for one of the two jurisdictions
Provider's corrective action:
- (2) (d) The adult has contacted the embassy to find out next steps to apply for the police vetting clearance and provided an affidavit document. The registered provider is now aware of the policies and procedures for working in other jurisdictions and will ensure compliance in the future
29 May 2025
Gabriel's Playschool, Dublin 3 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to show that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (4) Both employees’ qualifications were on the list of recognised qualifications, however the date of their certification was past recognition date and needed to be verified by DCDE to have their qualifications assessed for equivalency. The two employees have completed this task. All current qualifications have been checked by our manager and are on the DCDE list of qualifications. Furthermore, as part of our recruitment process, all qualifications will also be checked by our manager and confirmed using the DCDE qualifications list
28 May 2025
Monkstown Grove Montessori School, Monkstown · Regulation 9 — Management and recruitment
- • A second written and validated reference was unavailable in respect of one adult. • Three validated references were unavailable for two staff members
Provider's corrective action:
- A second written and validated reference has been obtained for one adult. Three references for two adults have been validated. All references are now on file As part of the onboarding process, the registered provider has stated that there is a form to be completed in this regard for all new employees in the future prior to their start date
23 May 2025
Sarah's Little Sunflowers Pre-school, Lucan · Regulation 9 — Management and recruitment
- (a) (b) The registered provider did not demonstrate that they had appropriately sourced and validated references for one employee as follows: The second reference available for the staff member had not been appropriately validated
Provider's corrective action:
- The registered provider provided the following response: Corrective and Preventive Action The registered provider obtained an appropriate reference 26th May 25 and it was verified for new employee on 29th May 25. The manager has employed a new staff member to allow her flexibility from the room which will give her more time and resources to keep up to date of all administration duties from the business, including reviewing the staff records and having a more efficient system in place for staff files
22 May 2025
Cocoon Childcare - Balbriggan, Balbriggan · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that 1 staff member whose file was reviewed and who works directly with the children in the service held an appropriate childcare qualification at level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (4) The staff member sent her college letter to the DCEDIY for processing the day of the inspection. The staff member has since received her full Level 8 Honors Degree transcript of results. Preventive Action (4) The branch manager will continue to audit the staff files to avoid an administrative error occurring again. They will also ensure that any college letters with results are sent directly to the DCEDIY for processing before staff start
21 May 2025
Lámha Beag, Swords · Regulation 9 — Management and recruitment
- (2) (a) Of the 10 written and validated references required for the new staff members. The registered provider had not validated four references from a previous employer. (b) The registered provider had not validated one written reference from a reputable source. (4) The documentation that the registered provider had available did not demonstrate that one staff member held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2)(a)(b) The registered provider stated that this was an oversight and the calls to validate had been done prior to offer of employment however the confirmation with time and date called was not logged on the reference on file. This has since been updated. Going forward the registered provider will ensure that all references are checked and verified prior to employment offer. (4) The registered provider stated that the employee was unable to provider a suitable qualification despite attempts to support in obtaining new copies of qualification. The staff members has since resigned. All certificates must be checked and verified prior to offer of employment and a copy held on file if employed at our service
20 May 2025
Merryvale Montessori and Afterschool, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (a)(b) Two written and verified references were not available for one adult. (d) There was insufficient information available to establish whether one adult required police vetting. (3) The procedures specified in paragraph (2) had not been completed prior to one person being appointed, assigned or allowed access to or contact with a child attending the pre-school service following review of the staff records on the day of inspection
Provider's corrective action:
- (2) (a)(b) We have received 2 written references for the adult. (d) We have added a copy of the CV to our files. We have requested police vetting for the time spent outside of Ireland. (3) We have updated our policies for personnel files to include any external contractors visiting on a regular basis. We will review all our policies and procedures on a yearly basis
19 May 2025
Magic Years Creche & Montessori School, Dublin 15 · Regulation 9 — Management and recruitment
- (2) (d) Documentary evidence showed that one adult had lived in two different jurisdictions other than Ireland for more than six consecutive months as an adult. International police vetting was not available for one of the two jurisdictions
Provider's corrective action:
- Police vetting has been applied for the second jurisdiction. The registered provider has requested that the current Tusla HR checklist is updated to include a more comprehensive checklist which includes verifying that the staff members CV is double checked by a person in management to determine if international vetting is required
16 May 2025
PALS Pre-School, Dublin 11 · Regulation 9 — Management and recruitment
- (3) The review of start dates showed one adult had commenced employment in the service prior to a reference being considered by the service. References should be verified prior to staff having contact with children in order to establish their suitability for the role. (4) Twenty-one of the 30 staff who worked directly with children attending the service did not hold the required qualification for an early years’ service of at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Disability and Equality. It is acknowledged that staff held qualifications in disciplines such as psychology, speech and language and education however these qualifications do not meet the requirements
Provider's corrective action:
- (3) The reference was validated following what had been a delay in the translation of the reference. To prevent further occurrence, the service has implemented a pre-employment checklist, an internal audit system to review files, and additional training to management and administrative staff on timely reference verification. (4) Verifications of four qualifications deemed eligible by the Department of Children, Disability and Equality were submitted. The service operates under the Department of Education Home Tuition Grant Scheme which require staff to hold a qualification at a minimum of a Level 8 in a field such as teaching, psychology, speech and language therapy or social care in order to deliver an autism specific intervention model. The service commit to explore a resolution that acknowledged both the requirements of the Department of Education and Tusla regulatory requirements. They are in contact with the Department of Children, Disability and Equality to explore the possibility of an exemption for the requirement under regulation 9(4)
15 May 2025
First Steps Academy Creche & Montessori Limited, Dublin 15 · Regulation 9 — Management and recruitment
- (7) (a) The registered provider did not ensure the following was in place within the service, for example: 1. There was no documentary evidence to show that the registered provider had ensured that all ten adults working directly with children were provided with regular supervision on policies or training. This was not in line with the service Staff Supervision Policy which states that support and supervision meetings will be held bi-monthly with the manager and three monthly with the area manager. This is necessary to ensure safe standards of care and wellbeing of children within the service. 2. The review of all ten staff files and conversation with management showed that there was no review of probationary periods for staff, issues identified were not reviewed again in a timely manner. This was not in line with the service policy on staff supervision. Staff require support and training to safeguard the wellbeing of children within the service
Provider's corrective action:
- 1. The service will hold supervision meetings with all staff and add them to their files; a calendar has been created to schedule meetings with all staff. 2. The service has reviewed the probation period for all new staff and followed up on any issues, a checklist has been set up to ensure probation periods happen on time
14 May 2025
Sticky Fingers Ltd, Dublin 22 · Regulation 9 — Management and recruitment
- 9(2) (a) (b)There were no written validated references available for one staff member. (d) Documentation was unavailable to establish whether one staff member had lived outside the State for a period of longer than 6 consecutive months as an adult. (3) Documentation reviewed evidenced that the procedures specified above under 9(2) (a)(b)(d) had not been carried out prior to one adult commencing employment in the service, as detailed above under 9(2)
Provider's corrective action:
- 9 (2) Two written validated references and a curriculum vitae have been obtained for one staff member. The registered provider has compiled a staff review form which clearly indicates the required records for staff working within the service and review dates
14 May 2025
The Children's Village, Balbriggan · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for 3 adults who had lived outside the State as adults for more than 6 consecutive months
Provider's corrective action:
- Corrective Action (d) Two of the three international police vetting obtained. The third staff member has since returned to their home country so no longer required. Preventive Action (d) All staff will have to provide these police vetting before starting with the service, if not originally from Ireland. Management will cross-check each staff file’s work and maintain a high standard of documentation
9 May 2025
Rivervalley Early Learning Centre, Swords · Regulation 9 — Management and recruitment
- (2)(c) A Garda vetting disclosure was not available for one adult. As a result, an Immediate Action notice was issued to the person in charge on the 9 May 2025. A response was received from the deputy person in charge on the 13 May 2025 with the revised practices and procedures put in place to reduce the risk. This included documentary evidence of evidence of Garda Vetting Disclosure Application Form completed 13 May 2025 and the renewed Garda Vetting disclosure submitted 23 May 2025
Provider's corrective action:
- (2)(c) The staff member was removed from the setting and new Garda vetting application was submitted. Once the renewed garda vetting was received, the staff member was returned to the childcare setting. Before commencement all new starter are unable to commence until the Employee Checklist is completed
8 May 2025
Daisy Days Montessori, Dublin 15 · Regulation 9 — Management and recruitment
- (a) Four written references were available for three adults from past employers; however, documentary evidence was not available to confirm a validation check had been completed. This posed a potential risk to children. (b) Three written references were available for three adults from sources other than past employers, however, documentary evidence was not available to confirm a validation check had been completed. This posed a potential risk to children. (d) International police vetting was not available for one adult who had lived in a country other than Ireland for a period of six consecutive months or more as an adult. This posed a potential risk to children. (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available however it could not be established that this was an approved qualification. This posed a potential risk to children
Provider's corrective action:
- (a) (b) Management have updated and validated all references and will carry out regular checks to ensure compliance. Management will ensure that new staff members will have two validated references on file prior to commencing in the service. (d) Management have requested international police vetting for one adult and will ensure that all staff have relevant police vetting checks on file going forward. (4) One adult has enrolled in a QQI Level 5 course, due to commence on the 24th June 2025, and will not work directly with children until the minimum required qualification has been obtained but will complete work experience in the service and continue to work in the afterschool. Management will ensure that all staff have the minimum required qualification prior to commencement in the service
7 May 2025
Home from Home Creche Balrothery, Balrothery · Regulation 9 — Management and recruitment
- (2)(a)&(b)A second validated written reference was not available for one staff member
Provider's corrective action:
- Corrective Action (2) (a) & (b) Please see attached second reference for staff member. Preventive Action Check staff files regularly to ensure everything is onsite and in place for all staff members
6 May 2025
The Learning Circle Childcare, Dublin 13 · Regulation 9 — Management and recruitment
- (4) The documentary evidence available for a staff member who worked directly with children attending the service was not sufficient to establish that they held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- The outstanding paperwork was submitted to establish the staff member has the required qualification. The service will ensure all paperwork is in place prior to an employee commencing
1 May 2025
Jonix Educational Services, Dublin 15 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (3) The review of documentation available demonstrated that one adult commenced employment in the service prior to consideration of their references. Checks on adults must be completed prior to them having access to the children in order to establish they are appropriate to have access to children. (4) There was no documentary evidence available that the four adults working directly with the children held the required qualifications or documentary evidence of a qualification deemed eligible by the Department of Children, Equality, Disability, Integration and Youth Affairs
Provider's corrective action:
- (3) The service report that all staff files were thoroughly reviewed to ensure that each contains the necessary documentation and all required records. This matter was brought to the attention of the management team responsible for maintaining accurate staff documentation. Additionally, the tracking system has been enhanced to ensure similar oversights are prevented moving forward. (4) The service report the Department is aware of the current situation with regards to the dual qualification criteria. They report they are also engaging the Department of Education on this matter. The service ensures all their staff are registered with the teaching council in accordance with Department of Education criteria and are qualified to teach in primary schools including preschool classes
1 May 2025
Little Footsteps Creche and Montessori, Swords · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for 1 adult who had lived outside of the state for a period of more than 6 months
Provider's corrective action:
- 2 (d) Corrective Action: The registered provider stated that this non-compliance has been passed to the new registered provider to follow up on. Summary Comment The inspector has reviewed the action submitted. The registered provider was unable to address the non - compliance as the service changed ownership following the inspection. The non-compliance under Regulation 9 has not been met and remains outstanding. This will be reviewed at the next inspection
30 April 2025
Absorbent Minds Ballintyre, Dublin 16 · Regulation 9 — Management and recruitment
- (2)(d) The required police vetting was not available for one adult who had lived outside the state for longer than six consecutive months as an adult. (4) There was no evidence available to demonstrate one of the adults employed held the required qualification
Provider's corrective action:
- (2)(d) The correct police vetting was obtained from the staff member. The correct police vetting will be sought from anyone new joining us that has lived outside of Ireland for longer than 6 months. This is part of our recruitment policy. (4) A letter from Dundrum College was obtained confirming the completion of the level 5 course in Early Learning and Care stating that the certificate is to follow. The certificate will be added to the staff members file as soon as she receives it
30 April 2025
Charlies Childcare, Swords · Regulation 9 — Management and recruitment
- (d) International Police vetting was not available for 1 adult who had lived outside of the state for a period of more than six months
Provider's corrective action:
- (2) (d) Corrective Action: The manager reported that the staff in question was in the process of completing international vetting at the time of the inspection. The service received the completed vetting for this staff member. Preventive Action: The manager discussed that at the interview stage, staff will be asked if they have ever worked abroad over 6 months. The service will ensure that they receive the relevant paperwork prior to start date being issued
24 April 2025
Queen B's Creche, Montessori and Afterschool, Dublin 15 · Regulation 9 — Management and recruitment
- (b) A review of the roster and staff sign in record showed that the designated person in charge and the deputy person in charge was not on the premises at all times on the day of the inspection; from 08:00am to 09:00am, neither were present. This posed a potential risk to the children
- (a) Three written references were available from past employers for two adults; however, documentary evidence was not available to confirm a validation check had been completed. (b) One written reference was available from a source other than a past employer for one adult, however, documentary evidence was not available to confirm a validation check had been completed. (d) International police vetting was not available for one staff member in relation to one country that they had lived in for longer than 6 consecutive months as an adult. (3) Evidence was not available to demonstrate that the procedures specified in paragraph (2) were carried out in relation to five adults who had access to the children. The following was observed: o Three written references were available from past employers for two adults, however documentary evidence was not available to show validations had been obtained prior to commencement in the service. o One written reference was available from a source other than a past employer for one adult, however documentary evidence was not available to show a validation had been obtained prior to commencement in the service. o A Garda vetting disclosure and two reference validations for one adult were dated after their commencement in the service. o International police vetting for one adult was dated after their commencement in the service. o International police vetting for one adult was not available for one country they lived in for longer than 6 consecutive months as an adult. (4) Documentation was not available to demonstrate that two adults who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available for two adults however it could not be established that these were approved qualifications
Provider's corrective action:
- (1) (b) Management have reviewed the roster and will ensure that the designated person in charge and deputy person in charge will be on the premises at all times during operational hours of the service. (2) (a)(b) Management have carried out the required checks on employee references and will ensure that all reference checks are completed before employees commence in the service. (d) Police vetting has been obtained for one adult and added to the staff file. Management will ensure that any required international police vetting will be obtained for new staff members before they commence employment in the service. (3) Management will ensure that all required checks and documentation is obtained prior to all new employees commencing in the service. (4) The required qualification for one adult has been obtained and added to the staff files. Management will ensure that all new employees will have the required qualification to work in the early years setting
23 April 2025
Happy Feet Early Learning Centre, Rathcoole · Regulation 9 — Management and recruitment
- 2(d) Police vetting was not available in relation to one staff member who previously lived outside of the State for a period of more than 6 months as an adult
Provider's corrective action:
- 2(d) Police vetting was obtained for the staff member. The registered provider will ensure that police vetting is obtained for all new employees that have lived outside the State for a period of more than six months as an adult
16 April 2025
Precious Minds Créche & Montessori School, Lucan · Regulation 9 — Management and recruitment
- (2)(a) Two written validated references were not available for one adult. A second written reference available for one adult from a past employer was not validated. (3) All the procedures specified in paragraph 2 were not completed prior adults being appointed as detailed above under (2)(a)
Provider's corrective action:
- (2)(a), (3) Two written references have been validated. To correct this situation, we will ensure our files are more accessible. The registered providers have implemented a staff induction checklist
9 April 2025
Dolphins Early Education and Childcare Centre, Dublin 17 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (a)(b) Two staff had only one validated reference available for review. (3) Documentary evidence available indicated that two staff members had commenced employment within the service prior to receipt of Garda vetting. Checks on adults must be completed prior to them having access to the children in order to establish they are appropriate to have access to children
Provider's corrective action:
- (2) (a)(b) A second validated reference was sourced for each staff member. The service commit to using a staff file checklist to ensure all documentation is in place prior to an employee commencing work. (3) The service will ensure that no staff member will have contact with children prior to receipt of garda vetting. The service roster has been updated to include those staff with no contact time
7 April 2025
Busy Kids Creche, Lucan · Regulation 9 — Management and recruitment
- (2) (a)There were no written references available for one adult. A second written reference provided for another adult was not validated. (4) There was no evidence available to confirm if an adult who worked directly with the children held the required qualification or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- (2)(a) Two written references were obtained for one adult. A second written reference was validated for another adult. Recruitment process reviewed, check list of documents carried out by the manager before onboarding new employees, monthly audit of staff files will be carried out to ensure compliance. (4) Email to Department of Children, Equality, Disability, Integration and Youth (DCEDIY) requesting a letter of recognition of qualification. Practitioner will work in the afterschool room until the letter of recognition of qualification is received
3 April 2025
Happyways Artane Beaumont, Dublin 5 · Regulation 9 — Management and recruitment
- (b) Conversation with staff members showed that the designated person in charge or the deputy person in charge were not on the premises at all times on the day of the inspection; from 12:30pm to 1:00pm, neither were rostered to be present. This posed a potential risk to the children. (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. This posed a potential risk to the children
Provider's corrective action:
- (b) Management will ensure that the designated person in charge or the deputy person in charge is present on the premises at all times during operating hours. Management have updated their policy so as to reflect that all educators holding a minimum level 6 qualification are now deputy to the person in charge. Management will conduct training in relation to this and carry out regular checks to confirm the presence of the person in charge or deputy person in charge during operating hours. (4) The staff member in question has begun the process to obtain a replacement qualification certificate. Management will ensure that all staff files are updated with the required qualification documentation. A revision of the recruitment policy will be carried out and updated to include mandatory verification of qualifications prior to commencement. Management will conduct regular audits of staff files to ensure all required documentation is present
3 April 2025
Superstars Early Learning and Care, Dublin 22 · Regulation 9 — Management and recruitment
- (2)(d) Police vetting provided for a fourth adult was not translated and therefore could not be interpreted
Provider's corrective action:
- (2)(d) The international vetting has been translated and added to the employee’s file. All team members involved have been reminded that this is a required prior to any employee commencing employment in the service
1 April 2025
Griffeen Valley Childcare, Lucan · Regulation 9 — Management and recruitment
- (a) (b) - There were no references available for one adult employed to work in the service. - There was no second reference available for one adult. The reference that was available had not been appropriately validated
Provider's corrective action:
- The missing references were asked to be sent by the member of staff, and they were both checked, signed, dated and added to their files. The service created a checklist that contains all the documents needed for each of the staff members. The manager will tick the box when received and the person in charge of checking it will write the date of the check and their signature. This way the service will make sure all the documents are ready before the starting date. The checklist will be kept on the first page of staff files to facilitate checks in the future
27 March 2025
Naìonra Uì Hearcàin, Dublin 11 · Regulation 9 — Management and recruitment
- (3) A review of documentation available indicated that one adult working within the service had commenced employment prior to the completion of garda vetting procedures. Potentially exposing children to an unvetted adult
Provider's corrective action:
- (3) The staff member was vetted at another service and due to urgent staff needs they were brought on board, while they waited for vetting to come through the staff member was never left unsupervised working alongside another vetted staff member. New staff members will have vetting completed prior to commencing work in the service
26 March 2025
Madeline's Pre-School, Dublin 13 · Regulation 9 — Management and recruitment
- (2)(a)(b) Two validated written references were not available for one emergency contact person. (3) The registered provider did not ensure that the procedures specified in paragraph (2) were carried out in respect of a person being appointed, assigned or allowed access to the early years’ service
Provider's corrective action:
- (2)(a)(b) In response to the non-compliance the service has stated that references have been reviewed and updated for the emergency contact. (3) Going forward files will be checked on a yearly basis to verify documents are compliant or any training that needs to be updated
25 March 2025
Rainbow Community Playgroup, Dublin 7 · Regulation 9 — Management and recruitment
- (d) Police vetting was not available for one staff member in respect of one country that they had lived in other than Ireland for a period longer than 6 consecutive months as an adult
Provider's corrective action:
- An application for police vetting has been made for one staff member in relation to one country they have lived in for longer than 6 consecutive months as an adult. Management have updated the service’s garda vetting policy to include international police vetting where required
24 March 2025
Kelly’s Bay Montessori Limited, Skerries · Regulation 9 — Management and recruitment
- (2)(d) International police vetting was not available in respect of one staff member who had lived in a state other than the State for a period of longer than 6 consecutive months. (3) The registered provider did not ensure that the procedures specified in paragraph (2) were carried out in respect of a person being appointed, assigned or allowed access to the early years’ service
Provider's corrective action:
- (2)(d) In response to the non-compliance the service has stated that the staff member has applied for police vetting from the relevant authority on the 4 April 2025 and this should be received within 20 working days from when applied for. Going forward all future staff must have this correct additional certificate before commencement, this is now documented in our Garda and International Vetting Policy. (3) In response assistance was given to the staff member in the process of applying for the additional certificate required to be compliant. The registered provider and managerial staff have made themselves aware of the process and requirements and updated our Garda and International Vetting Policy to reflect this. Ensure staff have the correct documentation before commencement
20 March 2025
Hazelbrook Daycare Ltd T/A Childrens Choice, Dublin 13 · Regulation 9 — Management and recruitment
- (2)(d) From the previous inspection in 2022 police vetting was not available for one member of staff who had lived in a state other than the State for longer than six consecutive months as an adult
Provider's corrective action:
- (2)(d) In response to the non-compliance the service has stated that they are in the process of applying for police clearance through a new route. Certificate will be sent to Tusla on completion
20 March 2025
Hyde & Seek Childcare (Millbourne), Dublin 9 · Regulation 9 — Management and recruitment
- (2) (d) Documentary evidence showed that one adult had lived in three different jurisdictions other than Ireland for more than six months as an adult. International police vetting was not available for one of the three jurisdictions. (3) Documentary evidence available showed that the checks outlined in (2)(d) had not been carried out prior to one adult having contact with the children in the service
Provider's corrective action:
- (2) (d) This was an isolated incident where the staff member provided inaccurate information, despite HR obtaining two international vetting’s. Employee applied for the required police vetting 2 April 2025. Management have added a formal residency declaration to our employee details form, ensuring all residency information is confirmed by the applicant before employment begins. (3) As evidenced in previous inspections, the service maintains a robust system for staff vetting and employee file checks. This relates to a single, isolated incident in which a staff member provided inaccurate information regarding their residency history. Based on the information confirmed by the staff member during the recruitment process, we were not aware that the police vetting was required. Management have added a formal residency declaration to our employee details form, ensuring all residency information is confirmed by the applicant before employment begins
18 March 2025
Ashling Nursery and Montessori, Dublin 24 · Regulation 9 — Management and recruitment
- (2)(a) (b) Appropriate consideration had not been given to references of one adult as outlined: A statement of employment had been accepted despite it not being from the most recent employer. Another reference for the adult was a character reference despite having had previous employers. (4) It was not evidenced that one adult employed to work directly with children held at least a major award in Early Childhood Care and Education at level 5 on the National Framework of Qualifications or a qualification deemed equivalent by the Minister
Provider's corrective action:
- The manager of the service followed up with verification of the reference required. The manager noted that all future references will be more detailed and from most recent employer. (4) The staff member is currently studying Early Childhood Care and Education at level 5 on the NQF. Staff member has since left the service
13 March 2025
St. Elmo's Preschool, Dublin 24 · Regulation 9 — Management and recruitment
- Two validated references were not available for one staff member. This regulation was non-compliant on the previous two inspection dates, 22 January 2020 and 15 November 2022. The actions submitted by the registered provider following these inspection dates did not prevent the non-compliance from recurring
Provider's corrective action:
- Two written and validated references are now on file for the relevant adult. The registered provider will ensure that all paperwork is updated for all staff in the future
12 March 2025
St. Sylvester's Montessori, Malahide · Regulation 9 — Management and recruitment
- 2(a)(b) One written reference for one staff member was not available on the day of the inspection
Provider's corrective action:
- Corrective Actions: 2 (a)(b) One written reference for one staff member from a past employer was submitted and received on the 26 April 2025. The registered provider reported that this reference has been printed for the staff files. Preventive Actions: 2 (a)(b) The registered provider reported that written references will be printed and put in staff files
10 March 2025
Happy Tots Crèche & Afterschool, Dublin 5 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (d) A review of paperwork available showed international police vetting was not available for one staff member who previously lived outside of Ireland for a period of more than 6 consecutive months as an adult. (3) The review of documentation available demonstrated that the checks specified in (2) were not carried out prior to staff commencing in the service. For example: o One staff member commenced employment in the service prior to appropriate consideration of one of their references. This was identified as a non-compliance on the inspection held on the 12 March 2024 and actions put in place failed to prevent a recurrence. o One staff member commenced prior to police vetting being checked
Provider's corrective action:
- (2) (d) The police vetting was made immediately available. The registered provider will ensure all new staff hired will have international police vetting if required. (3) The registered provider will ensure all appropriate checks are completed prior to new members commencing in the service
5 March 2025
Magic Days Creche & Montessori School, Dublin 9 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (d) There was no documentary evidence available to establish whether international police vetting was required for two adults; there was no way of identifying if they had lived in a state other than Ireland for longer than a period of six months. (4) One of the adults who worked directly with the children did not have documentary evidence that they held a relevant qualification or a qualification that was deemed eligible by the relevant authority
Provider's corrective action:
- (2) (d) Curriculum vitae were submitted for the adults in question that established the adults did not require police vetting. The service updated their recruitment Policy and will ensure to fully comply with this regulation whenever applicable. (4) Documentary evidence was submitted that the staff members qualification is a recognised qualification. The service updated their recruitment policy and will ensure to fully comply with this regulation whenever applicable
4 March 2025
Precious Days Montessori, Lusk · Regulation 9 — Management and recruitment
- The registered provider stated that 1 staff file had been mislaid on the day of inspection. The following records were not available for 1 staff member. (2)(a) &(b)Two validated written references were not available for 1 staff member. (c) A Garda vetting disclosure was not available for 1 staff member who works directly with the children in the service. (4) Documentary evidence was not available to confirm that 1 staff member whose files were reviewed and who works directly with the children in the service including the registered provider held an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(a) & (b) Registered provider received a copy of the references for their staff member. (c) A new garda vetting has been received. (4) Registered provider has received copies of the staff members qualifications. Preventive Action (2)(a) & (b) All references will be kept on file with all relevant paperwork and copies have been made. (c) Copies have been made and filed within staff folder. Also, they have saved copies on file. (4) Copies have been made, and paperwork will be kept in the staff folder and checked on a regular basis
3 March 2025
Bright Stars Childcare, Swords · Regulation 9 — Management and recruitment
- (a) Two written references for four adults from a past employer were not validated and one written reference for two adults from a past employer were not validated. (b) One written reference for three adults from a source other than a past employer were not validated. (d) Police vetting was not available for three staff who had lived outside of the state for longer than 6 months as an adult. (3) The registered provider did not demonstrate that the procedures specified in paragraph (2) were carried out prior to staff being appointed, assigned or allowed access to or contact with a child attending the pre-school service as references for staff were not validated and police vetting’s were not obtained
Provider's corrective action:
- (2)(a)(b) The service has made up a reference check sheet to use going forward and have updated all references with this list. (2)(d) The registered provider will check CVs going forward to assess police vetting requirements. The registered provider confirmed that one staff member was not outside the state for 6 consecutive months. Application for international police vetting was made for two staff members. (3) The registered provider will validate references and check CVs going in advance of employee start date going forward
3 March 2025
Jonix Educational Services, Dublin 7 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (a)(b) One adult had only one validated reference available for inspection. (4) There was no documentary evidence available that three of the four adults working directly with the children held the required qualifications or documentary evidence of a qualification deemed eligible by the Department of Children, Equality, Disability, Integration and Youth Affairs
Provider's corrective action:
- (2) (a)(b) A second reference was sourced and validated. The service ensure they will maintain accurate staff documentation. (4) The service engages in ongoing communication with the Department of Children, Equality, Disability, Integration and Youth Affairs with regards to the qualification criteria. The HR department continues to favour and screen for those with a qualification in Early Child Care and Education and recognition from the teaching council
3 March 2025
Waterville's Little Stars, Dublin 15 · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure the following checks were carried out prior to two adults working in the service. o Documentary evidence available indicated that one adult had commenced employment within the service prior to receipt of Garda Vetting and also prior to the two reference validation checks. o Two adults did not have one reference validated before they commenced employment
Provider's corrective action:
- (3) All involved were made aware and reminded of the procedures prior to any employee starting within the service. A checklist will be used to ensure all documents are collected and verified prior to employees starting to prevent reoccurrence
25 February 2025
St. Lawrence Creche, Dublin 3 · Regulation 9 — Management and recruitment
- (3) A review of documentation showed that the registered provider did not verify a reference belonging to one staff member prior to their employment commencing. This posed a potential risk to safeguarding children
Provider's corrective action:
- (3) Management have reviewed the Recruitment Policy to ensure correct procedures are followed in relation to obtaining validation of references for all employees prior to commencing employment. All relevant documentation will be obtained and verified in a timely manner before new staff commence working in the service
24 February 2025
School St & Thomas Court Bawn FRC L, Dublin 8 · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written and validated references were not available for the two students on education experience programme in the service
Provider's corrective action:
- (2)(a)(b) The college of the two students were contacted and references received and validated. A students folder checklist has been created similar to the checklist created for staff
24 February 2025
Springfield Montessori School, Dublin 18 · Regulation 9 — Management and recruitment
- 2 (b) One written reference was available for one staff member however there was no evidence to show that this had been verified. Written references should be verified to ensure the potential employee is suitable and competent
Provider's corrective action:
- The registered provider verified the outstanding reference, and will ensure all references are verified in the future
24 February 2025
Starlight Preschool, Dublin 24 · Regulation 9 — Management and recruitment
- Two validated, written references were unavailable for one adult
Provider's corrective action:
- The registered provider has advised that they have printed, validated and filed both references for the relevant adult. To prevent a reoccurrence of this non-compliance in the future, the registered provider has created an annual review date for all staff files
20 February 2025
St. Helena's Childcare Centre, Dublin 11 · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure that reference check procedures were completed prior to two adults being allowed access or contact with a child attending the pre-school service
Provider's corrective action:
- The registered provider stated that staff will not start within the service until reference check procedures are completed
13 February 2025
The Chestnut Tree, Dublin 9 · Regulation 9 — Management and recruitment
- (a) Two written references were not validated in relation to one adult employed in the service. (4) Evidence was not available to show that one adult who works directly with early years children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available however it could not be established that this was an approved qualification
Provider's corrective action:
- (2) (a) Two written and validated references have been added to the creche file for one staff member. Tusla Recruit will provide copies of all future validated references to ensure the staff files are complete. (4) The staff member has submitted a copy of their qualification to Department of Children, Equality, Disability, Integration and Youth (DCEDIY) for review. All future candidates will be sourced via Tusla Recruit
12 February 2025
Castle Park School, Dalkey · Regulation 9 — Management and recruitment
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years’ service prior to their commencement as outlined below: (2)(a) & (b) Appropriate consideration had not been given to references of three adults as outlined: There were no references available for one adult. Only character references had been sourced for a second adult despite them having had previous employers. There were no records to show that references for a third adult had been verified. This regulation was non- compliant on inspection on 25/02/2023. The corrective and preventive actions submitted following that inspection have not prevented the reoccurrence of the noncompliance under regulation 9 (2)(a) and (b). (c)A Garda vetting disclosure was not available for one adult who had been employed since 04/09/2024. An immediate action notice was issued on 13/02/2025 due to the risk posed. The registered provider submitted a response on 13/02/2025 that appropriately addressed the risk. It is acknowledged that Garda Vetting disclosures were available for 12 adults, 11 of which were dated within the last three years. However, the service did not adhere to the re-vetting timeframes as outlined in the Early Years Inspectorate Regulatory Notice, requiring services to renew Garda vetting every three years, in the case of one employee. Please refer to the information outlined under regulation 23 of this report
- Appropriate consideration had not been given to references and Garda vetting disclosures prior to staff commencing work in the service as outlined above. One staff file contained records of validation of references six weeks after the adult started working in the service. In addition, the dates of Garda vetting disclosures for three staff members were dated between three and four weeks after they commenced working in the service. This regulation was non-compliant on inspection on 25/01/2023. The corrective action and preventive action plans submitted by the registered provider following that inspection have not been effective in addressing the noncompliance. (4)It was not evidenced that one adult employed to work directly with children held at least a major award in Early Childhood Care and Education at Level 5 on the National Framework of Qualifications or a qualification deemed equivalent by the Minister. It is acknowledged that 12 of the staff employed did
Provider's corrective action:
- (2)(a)(b) References have been followed up and verified since the inspection. (2)(a)(b) Going forward set questions will be asked to verify references when hiring a staff member. (2) (c) The registered provider applied for garda vetting and re vetting as required. (2)(a)(b)(c) (3) An emergency meeting of the senior management team to review all staff files and non - compliances with regulation 9 was carried out and a new on boarding system will be followed when employing new staff. Staff will not commence employment until their documentation has been verified
11 February 2025
Appleseeds Pre school, Swords · Regulation 9 — Management and recruitment
- (3) On review of documentation available for one adult present on the day of inspection it demonstrated that they had not been fully considered prior to commencement within the service, for example, one garda vetting disclosure was not in place prior to the start date of the adult
Provider's corrective action:
- (3) Appleseeds management have reviewed the ‘Recruitment of Staff & Vetting Policy’ to ensure this does not happen again. The policy reads: Vetting procedures must be carried out prior to any person being appointed or assigned or being allowed access to a child in an early childhood service. Under induction of new staff, a point was added to the policy reading - New management staff will be trained on recruitment of staff and vetting policies & procedures
11 February 2025
Mi Casa Montessori Pre School, Dublin 15 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following:
- (a) (b) Documentation was not available to show there was appropriate consideration of references. There was one written reference available which was not validated and there was no second reference available. (d) International police vetting was not available for the adult who had resided in a state other than Ireland for more than six months as an adult
Provider's corrective action:
- Corrective action: outstanding references and verifications were sourced. Preventive action: Two Reference letters will be requested and verified before the commencement of the employment or voluntary work
- Corrective action: international police vetting is now available. Preventive action: the service provider will always request the international police vetting for each adult who had resided in a state other than Ireland for more than six months as an adult
11 February 2025
Naíonra Neasáin, Dublin 5 · Regulation 9 — Management and recruitment
- (a) (b) Although two written references were available in relation to the staff member there was no evidence to show that either of these references had been validated
Provider's corrective action:
- The references on file for one staff member have been validated, signed and dated. The registered provider has updated their recruitment process to include validation of all references for new staff prior to commencement of employment
11 February 2025
Saint Brendan's Playgroup, Dublin 5 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that two adults who work worked directly with children attending the service held at least a major award in Early Childhood Care and Education at level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- Evidence of qualifications have been submitted for both staff members. In future all new staff will have to provide either a certificate from QQI or a letter of eligibility
6 February 2025
Ballybrack/Killiney Montessori and Afterschool Limited, Killiney · Regulation 9 — Management and recruitment
- (2)(d) One staff member worked in a jurisdiction outside of Ireland for a period of six months or longer as an adult and so required police vetting from that state
Provider's corrective action:
- The staff member applied for police vetting from the relevant state as required
31 January 2025
The Lodge Montessori School, Dublin 16 · Regulation 9 — Management and recruitment
- (2) (a)(b) A second validated, written reference was not available for one staff member. (d) International police vetting was not available for one staff member in respect of two countries they had resided in outside of the Irish jurisdiction for more than 6 consecutive months as an adult
Provider's corrective action:
- (a) (b) A second validated written reference for one staff member has now been added to the staff file. An inspection guidance document has been printed and will be reviewed by all staff to ensure all practices are in line with the inspectorate’s requirements. (d) International police vetting application has been submitted for one staff member who lived in a country other than Ireland for a period longer than 6 consecutive months as an adult. The staff member has confirmed that international police vetting for a second country is not required as they did not live in the state for a period longer than 6 consecutive months as an adult. The registered provider will seek assistance/advice with regulatory compliance, where needed
29 January 2025
Bright Sparks Community Preschool, Donabate · Regulation 9 — Management and recruitment
- The registered provider had not ensured the following: (2)(a)(b) Two validated written references were not available for the student who was present on work experience placement in the service. (3) Two references for one adult from a past employer had not been validated prior to commencement of employment. Three references for two adults from a reputable source other than a past employer had not been validated prior to commencement of employment
Provider's corrective action:
- Corrective Actions: (2)(a)(b) Two written references for the student were submitted and received on 6 February 2025. Validation of two references for one adult from a past employer were submitted and received. Validation of three references for two adults from a reputable source other than a past employer were submitted and received. These were received on the 30 January 2025 and the 4 February 2025. Two references for each employee have been produced and verified via phone call and these have been written onto refences. References are to be included in staff files. Preventive Actions: (2)(a)(b) and (3) The registered provider reported that a ny new staff members will be required to produce two written refe rences and references will be validated and documented by management prior to start date. References will be filed in the staff folder
28 January 2025
Whitefriars Childcare Ltd, Dublin 8 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (a)(b) One staff member had only one reference available
Provider's corrective action:
- A second reference was received and both references were validated. The service will ensure that all staff will have two references available
27 January 2025
HSE National Drug Treatment Centre Playtherapy Department, Dublin 2 · Regulation 9 — Management and recruitment
- (2) (a)(b) The registered provider did not have two written and validated references for one staff member available on the day of inspection
Provider's corrective action:
- The registered provider has provided evidence that written and validated references were sought in relation to the one adult working within the service. Documentation will now be kept within the service
27 January 2025
Kidz First, Dublin 5 · Regulation 9 — Management and recruitment
- (7)(c) No written documentation and records of staff’s ongoing supervision, information provision and training engagements were maintained or available for inspection. It is acknowledged that through discussion with the registered provider and staff, there were procedures in place to ensure staff were appropriately supervised and provided with the required information and training regarding the service policies and procedures on a regular informal basis
Provider's corrective action:
- (7)(c) In response to the non-compliance the service has stated that formal meetings with staff have since been held to go through a couple of policies that we felt needed to be discussed, we also checked in with staff on how they feel in their job roles and if they needed any resources equipment, etc. We have documented the meetings and will continue to document in the future
27 January 2025
Naionra Eiscir, Lucan · Regulation 9 — Management and recruitment
- (c) A Garda Vetting disclosure was not available in the service on the day of inspection for one adult present and working directly with the children. An immediate action notice (IAN) was issued to the registered provider on the 28th January 2025
Provider's corrective action:
- Going forward, Garda Vetting paperwork will be filed immediately in the correct files to try to prevent paperwork going astray. Also, all students will be informed that they must allow the service to apply for our own Garda Vetting for them before they can undertake their work placement
21 January 2025
StartBright Greenhills, Dublin 24 · Regulation 9 — Management and recruitment
- Validated, written references were unavailable for three staff
- The registered provider did not take appropriate measures to ensure that all adults were suitable to work in an early years’ service prior to their commencement as outlined below: The registered provider did not ensure that a Garda vetting disclosure was obtained for two adults prior to them commencing work in the service as follows; • One staff member commenced working in the service on 21 October 2024 and Garda vetting was obtained on 6 November 2024. • One staff member commenced working in the service on 12 June 2023 and Garda vetting was obtained on 14 June 2023. Three references in respect of two adults were not validated prior to commencing employment as outlined below. • One staff member commenced employment on 12 June 2023 and two references were validated on 28 June 2023 and 30 June 2023 respectively. • One staff member commenced employment on 22 July 2024 and one reference was validated on 26 July 2024
Provider's corrective action:
- The following was submitted by the Registered Provider 2)(a)(b) Staff members in question references have been validated and put on each staff members file. (3) Recruitment policy revisited. Staff members were not working directly with the children on these dates. The staff were doing their mandatory training and policy reading. All admin staff have reread the recruitment and management regulations and are made aware of these regulations now. Regulation 9 was revied by admins, and all necessary changes were implemented. Admin staff have revisited the recruitment policy and will be more aware of this non-compliance. All references will be validated prior to commencing employment. Attached is our recruitment policy for your attention and signed evidence from the admin staff as proof of staff retraining of the policy. We have also set up a filing system available for the admin staff to clearly see dates for renewals
20 January 2025
Lir Childcare Centre, Dublin 5 · Regulation 9 — Management and recruitment
- One police vetting remains outstanding for a staff member whose file was reviewed on the last inspection in February 2024
- There was no evidence to show that one staff member who was observed working directly with the children held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- In response to the non-compliance the service has stated that the staff member is continuing to follow up on the outstanding police vetting but is finding it difficult to obtain. The staff member is awaiting an appointment with the relevant embassy
- In response the service has stated that the staff member has re-registered to complete their level 5 and will be finished in May 2025. Until then they are not currently including them in the staff-child ratios
16 January 2025
Kids of Life, Swords · Regulation 9 — Management and recruitment
- (2)(a)(b) One written and validated reference was not available for one staff member. (d) Police vetting was not available for one staff member who had resided outside of the state for six months or more as an adult
Provider's corrective action:
- (2)(a)(b) Reference has since been provided. Two references will be requested at the beginning of employment for staff. (2)(d) Police vetting has since been applied for and received. Police vetting will be requested at the beginning of employment for staff
15 January 2025
Bambi's Land Montessori & ASD Play school, Lusk · Regulation 9 — Management and recruitment
- (2)(a)(b) A second validated written reference was not available for 1 staff member
Provider's corrective action:
- Corrective Action (2)(a)(b) Registered provider asked the staff to re-email the second reference to her. The reference is verified and attached to file. Preventive Action Registered provider will be more attentive with staff documents
15 January 2025
Tots & Co.Childcare, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (a) Evidence was not available to show that one adult had a second written validated reference on file. (3) The registered provider did not ensure the following checks were carried out prior to one adult working in the service: o Documentary evidence available indicated that one staff member had commenced employment within the service prior to receipt of Garda Vetting. o One staff member did not have the second reference validated before they commenced employment
Provider's corrective action:
- Corrective Action (2) (a) Management was unable to get validation of this reference and therefore reverted to another employer where the employee had been recently employed. The manager verified the reference on the phone and the employer issued a written reference in July 2024. (3) The employee commenced induction in the service on the 08/07/24 to meet the management and the team and was present in the office completing paperwork. The employee was given a walk around of the premises and was supervised at all times in the presence of the manager or senior staff member. The Garda Vetting disclosure came in the following day. Preventive Action (2) (a) Management seeks references during our interview process and have them validated upon the new staff members starting. Management will ensure to fill the validation form correctly and accurately and to seek alternatives when the referees provided are not available. (3) Garda Vetting is obtained prior to a new employees start date and submitted following a successful interview
12 December 2024
Happy Kids, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(d) The registered provider did not ensure that international police clearance checks were carried out prior one staff member working in the service. International police vetting was not available for one staff member who had lived in a country other than Ireland for a period of six months or more as an adult
Provider's corrective action:
- Corrective Action The staff member is currently trying to obtain the police clearance as the staff member has misplaced the original copy of the police clearance. Preventive Action Ensure all copies of police clearance is provided by anyone who has lived outside of Ireland for more than 6 months during their adult life
10 December 2024
Ballyboden Children's Centre, Dublin 16 · Regulation 9 — Management and recruitment
- (9)(3) The procedures specified in paragraph (2) were not carried out prior to the employment of one new staff member since the last inspection. A review of a staff file showed that a reference was verified after the persons start date
Provider's corrective action:
- Management will ensure validation before any new staff members begin
10 December 2024
The Montessori Circle Clontarf, Dublin 3 · Regulation 9 — Management and recruitment
- (3) The review of documentation available demonstrated the following had not been considered prior to staff commencing within the service: • A review of start dates showed that three staff members commenced in the service prior to references being obtained and validation checks being carried out by the registered provider
Provider's corrective action:
- (3) The registered provider revised the recruitment policy and noted that all references must be obtained and verified Prior to the new employees starting date. Prior to any future employees starting date, references will be obtained and verified
5 December 2024
Happyways Greenfields, Dublin 9 · Regulation 9 — Management and recruitment
- (1)(b) The designated person in charge or the named person to deputise were not present when the inspectors arrived unannounced to the service. The deputised person in charge arrived at the service at 9:55am and the person in charge arrived at the service at 10:15am
Provider's corrective action:
- Corrective Action The person in charge has been changed to the Manager in the service. This was an oversight as the role changed and the record was not updated. At our monthly meeting the importance of informing management if a team member is delayed so another team member can be placed in the service until the delayed team member arrives was discussed. Management do not foresee this as an issue as this was a once off issue. Preventive Action Management have implemented a new alert system using an electronic messaging application and a backup plan involving another team member who is out of ratio in case of emergency when a staff member is delayed getting to the centre
4 December 2024
Buttons Community Playgroup, Dublin 7 · Regulation 9 — Management and recruitment
- 1. One staff member did not have a second validated written reference availabe for inspection. 2. One staff member did not have two validated written references availabe for inspection. (2)(c) Garda vetting disclosures were not available for two staff members. An Immediate Action notice was issued to the registered provider on the 5 December 2024 in relation to a non-compliance identified under Regulation 9. (3) The procedures required to be completed prior to a staff member commencing employment in the service were not in place for two staff members working directly with the children during the inspection. (4) Two staff members working directly with the children on the day of inspection did not have documentation available to demonstrate that they held at least a major award in Early Childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2)(a)(b)(c), (3) In response the service has stated that the required information is complete, and they are aware of the steps to be taken to ensure that these non-compliances don’t arise again. (4) In response the service has stated that the staff member with no childcare qualification will continue to work in the service as a student while they complete their Level 5 childcare qualification. During this time, they will not be considered in adult child ratio’s and will work on a supernumerary basis
4 December 2024
Enchanted Abbey Montessori School, Lucan · Regulation 9 — Management and recruitment
- The registered provider did not ensure that they complied with the regulatory notice to renew Garda vetting every three years. Garda vetting records were available for all adults who worked in the service however they had not been renewed in the required 3 years
Provider's corrective action:
- -Vetting documents applied for and evidence of same reviewed by inspector
3 December 2024
Acorns Montessori, Rush · Regulation 9 — Management and recruitment
- (2)(a)(b) A second written and validated reference was not available for the relief staff member
Provider's corrective action:
- The registered provider stated the following corrective actions and preventive actions have been undertaken: Corrective Action (2)(a)(b) The registered provider has included a verified written reference for the relevant staff member in the service records. Preventive Action (2)(a)(b) Ensure verified references are always present in staff files
3 December 2024
Chestnut Daycare, Dublin 12 · Regulation 9 — Management and recruitment
- It is acknowledged that a Garda vetting disclosure was available for a staff member who had previously been employed in the service until November 2023. However, the Garda vetting disclosure had not been renewed prior to the staff member re-commencing employment on 10 November 2024. (d) Police vetting was not available for one staff member working directly with the children who had lived outside the State for a period exceeding six months as an adult
- In the Montessori room between 8:45am and 9:00am, an adult who did not hold a major award in Early Childhood Care and Education at Level 5 or above on the National Framework for Qualifications was caring for the children
Provider's corrective action:
- (c) The vetting has been updated. (d) International vetting was submitted for the adult. (4) As per regulation 16 actions. This person works as a cook in the service and does not typically work directly with the children
3 December 2024
Tiny Tots-Preschool, Lusk · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to demonstrate that 1 staff member who worked directly with the children in the preschool service held a major award in Early Childhood Care and Education at Level 5 on the National Framework of Qualifications (NFQ) or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (4) Staff member has 3 modules of level 5 completed and will continue the rest in the new year. Preventive Action (4) This staff member worked in the playschool for years previously and stood in when Registered Provider was left with no staff with no notice given. The staff member is no longer employed in the playschool. Summary Comment The evidence submitted by the registered provider in relation to regulation 9 – Management and recruitment has been reviewed and accepted
2 December 2024
Tiny Tots Preschool, Dublin 14 · Regulation 9 — Management and recruitment
- (2) (a)(b) There were no references available for one adult working in the service on the day of inspection. (3) The assessment of regulation 9(3) was limited to adults who had commenced working in the service since the last date of inspection on the 8th December 2022. Three new adults had commenced work since the last date of inspection. The procedures specified under Regulation 9(2) above had not been completed prior to one adult starting work in the service
Provider's corrective action:
- The references for the placement student were printed and verified following the inspection. To prevent this from reoccurring in the future a list has been compiled in the student pack to be ticked off for all items before the student starts
28 November 2024
Bright Sparks Montessori, Dublin 22 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting was not available for one staff who had lived in a country other than Ireland for a period of more than 6 months as an adult. (3) The registered provider did not ensure an international police vetting disclosure was received prior to one adult working in the service. Evidence showed that International Police Vetting was required
Provider's corrective action:
- The registered provider has submitted international police vetting disclosure to the inspectorate
27 November 2024
St. Nicholas Montessori School, Dun Laoghaire · Regulation 9 — Management and recruitment
- (2) A number of issues were identified with how the service manages safer recruitment processes as detailed below: (a) There were no written references available for one adult. Three written references available were not validated. (b) A second reference for one adult was not accepted as there was insufficient information and it was not validated. (c) A mandatory Garda vetting disclosure was not available for one adult who was on the premises on the day of inspection contrary to the National Vetting Bureau (Children and Vulnerable Persons) Act 2012. An Immediate Action Notice was issued on 27 November 2024. (d) Police vetting was not available for two adults who had lived outside the state for a period longer than six months. (3) All required procedures specified in paragraph (2) were not carried out prior to staff being appointed and allowed access with children attending the pre-school service. Non compliances in relation to (2)(a), (b), (c) and (d) above were present on the last inspection on 15 November 2022. The corrective and preventive actions submitted by the registered provider did not prevent the reoccurrence of these non-compliances
Provider's corrective action:
- (2)(a)(b) Written references were obtained and submitted. (c) Garda vetting was obtained as required for a staff member. (d) A translation service was contacted to issue the manager with the official documents for police vetting translated. (3) The manager has implemented a system of using a cover page for each staff file with a checklist of requirements to ensure all relevant information is available to view in each file and validated by the school Principal and school secretary
25 November 2024
Naionra Cholmcille, Sord · Regulation 9 — Management and recruitment
- (2)(c) A Garda vetting disclosure was not available for 1 staff member who works directly with the children in the service. (4) Documentary evidence was not available in the service to confirm that 1 staff member who worked directly with the children held an appropriate childcare qualification on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(c) The Garda vetting for staff member was received. (4) Staff member has posted her transcripts and certs to DCEDIY, as requested by Tusla. She has followed this up with a phone call requesting confirmation of results. Manager is still awaiting confirmation. Preventive Action (2)(c) Registered provider in the process of amending GNVB reference number and listing herself as contact person with National Vetting Bureau to keep all vetting in place and up to date. (4) Registered Provider will contact DCEDIY in future to confirm qualification are as required for Service
25 November 2024
Startbright Balgaddy, Lucan · Regulation 9 — Management and recruitment
- (a)(b) One reference for one adult was not accepted as it was not from a past employer or reputable source. (d) International Police vetting was not available for one adult who had lived outside the State for a period exceeding 6 months
- The registered provider did not ensure that the procedures specified under Regulation 9(2) had been carried out prior to staff members commencing employment in the service as follows: • A garda vetting disclosure was not obtained prior to one staff member commencing work in the service. • One reference for one staff member was not verified prior to the adult commencing work in the service
Provider's corrective action:
- (a)(b) A reference from a past employer has been acquired for the staff member, checked and on file. (d) Full police vetting is now on file for the staff member. Management will ensure going forward that all staff who have resided outside Ireland for longer than 6 months will have full police vetting from the relevant country. A staff file checklist will be carried out for all new staff going forward
- Management will ensure going forward that references received for all adults are from a past employee or a reputable source. A staff file checklist will be carried out for all new staff going forward
22 November 2024
Learn and Play Preschool and Afterschool CLG, Dublin 17 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that one adult who worked directly with the children held at least a major award in Early Childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action The staff member has completed 13 QQI Level 6 modules including all core modules. The staff member contacted QQI for the major award certificate and was advised to contact the college and ask for a recognition of prior learning certificate. The staff member has done so and is now awaiting the certificate. To date it has not arrived. Management will forward this to Tusla once received. Preventive Action Management will ensure that all new recruits have a QQI major award certificate or recognition of prior learning certificate before employing them
19 November 2024
Cherry Blossom Montessori - Castleknock, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(d) Police vetting was not available for two staff members who had lived in a country other than Ireland for a period of more than 6 months as an adult
Provider's corrective action:
- Corrective Action (2)(d) Email correspondence sent by the registered provider to staff members, requesting police vetting from their home countries. Preventive Action (2)(d) The registered provider confirmed that one staff member has an appointment in with the Embassy to obtain police vetting. The second staff member has sent the registered provider her notice period and will no longer be working in the service
19 November 2024
Larkhill Playgroup, Dublin 9 · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider did not ensure that 2 written references from a reputable source were validated for 1 staff member. There were no written references available for the registered provider on the day of inspection. (4) The registered provider did not have documentation available to demonstrate that 2 adults who work directly with the children held at least a major award in Early Childhood Care and Education at a minimum Level 5 on the National Quality Framework
Provider's corrective action:
- (2)(a)(b) Files for two members of staff have been fully completed to included validated and written references. (4) Staff files have been checked and Qualification certificates have been added to the staff files
18 November 2024
Naíonra Cois Bá, Dublin 13 · Regulation 9 — Management and recruitment
- • Two validated written references were not available for the emergency contact person from recent past employers or a source other than a past employer
Provider's corrective action:
- In response the registered provider has stated that the missing reference was obtained, and a second reference was acquired. Going forward the service will ensure that all documentation is up to date and available
18 November 2024
Small Steps, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(a)(b) One staff member had only one written validated reference available
Provider's corrective action:
- Corrective action: a second validated reference for the staff member was sourced. Preventive action: a delegated staff member will check files on a regular basis to ensure all paperwork is present
13 November 2024
Fairyhill Playschool - Howth Pre-school Playgroup Ltd, Howth · Regulation 9 — Management and recruitment
- (2) (a)&(b) A second validated written reference was not available for one staff member. There was no record that validation of 3 references was carried out to ensure the suitability of the staff members for their roles
Provider's corrective action:
- Corrective Action (2)(a) &(b) One staff member who required the reference has since left the service. Preventive Action Registered provider will make sure to have the paper work done before the new staff member starts in the service. Summary Comment The staff member who required a second validated reference has left the service and following a discussion with the registered provider it has been confirmed that the outstanding validations for 3 references have been completed, these will be reviewed at the next inspection of the service. The regulatory requirement for regulation 9– Management and recruitment has been addressed
12 November 2024
Baggot Tots, Dublin 7 · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written and validated references were not available in relation to 1 adult employed
Provider's corrective action:
- Corrective Action (2)(a)(b) References have now been validated. Preventive Action (2)(a)(b) Please find attached copy of New Employee Checklist which is to be fully completed prior to the start of employment
12 November 2024
The Montessori Way, Swords · Regulation 9 — Management and recruitment
- (2)(c) A Garda vetting disclosure was not available for the relief staff member (who was an adult female relative of the registered provider and who lived in the family home) who was working directly with the children in the service in a relief capacity on the day of inspection. Additionally, a Garda vetting disclosure was also not available for the recently recruited core staff member who had been present and working directly with the children in the service on the days immediately preceding the inspection and who was scheduled to be present in the service on the days following the inspection. An Immediate Action Notice was issued to the registered provider on the day of inspection in respect of this breach of Regulation 9(2)(c). (3) Based on a review of the staff files maintained, it was evident that both the core staff member and the relief staff member were present in the service in advance of Garda vetting disclosures being issued to the registered provider by the National Vetting Bureau of the Garda Síochána in accordance with the Children and Vulnerable Persons Act of 2012. (4) Neither the relief staff member who was working directly with the pre-school children in the service on the day of inspection nor the core staff member had certification available to confirm that they held a major award in Early Childhood Care and Education at a minimum of Level 5 on the NFQ
Provider's corrective action:
- The registered provider stated the following corrective actions and preventive actions have been undertaken: Corrective Action (2)(c) Garda vetting applications had already been applied for, in advance of the inspection and the registered provider was awaiting receipt of same. The service has since received Garda vetting disclosures for the two staff in question. (3) The service had a different relief person, previously Garda vetted, as cover until such time as Garda vetting for the persons in question was obtained. (4) The job was posted on multiple sites listing a minimum FETAC/QQI Level 5 award as a requirement. While the registered provider was awaiting a suitable candidate, she arranged cover to meet the adult/child ratio with a family member. Preventive Action (2)(c) The service will ensure that no new staff start in the service until such time as the registered provider is in receipt of Garda vetting disclosures. (3) The registered provider will ensure that only Garda vetted individuals will cover in the service. (4) The registered provider has hired an individual with a Full Level 5 award in childcare who meets the requirements of the job advertisement and the early years regulations
11 November 2024
Little Fingers, Dublin 24 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2) (a) (b) 2 validated references were available for the person allocated by the registered provider to assist in the event of an emergency. (d) Documentary evidence to show that the person allocated by the registered provider to assist in the event of an emergency had not lived outside of the state for six months or more
Provider's corrective action:
- The registered provider has submitted 2 validated references and a CV for the person registered to assist in the event of an emergency. The documentation reviewed demonstrated that police vetting was not required for the person registered to assist in the event of an emergency
11 November 2024
Playdays Preschool, Dublin 18 · Regulation 9 — Management and recruitment
- Two of the references obtained in respect of one staff member from a source other than a past employer were not suitable as the source of the references could not be considered independent or unbiased
- The registered provider did not ensure that a Garda vetting disclosure was obtained for one adult prior to them commencing work in the service. The staff member commenced working in the service on 19 June 2023 and Garda vetting was obtained on 30 June 2023
Provider's corrective action:
- The member of staff has given me new references. Ensure that the source of the references are considered independent
8 November 2024
Crescent Hill Pre-School, Dublin 16 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that one adult who worked directly with early years children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs. It is acknowledged that a qualification certificate was available however it could not be established that this was an approved qualification
Provider's corrective action:
- (4) Staff Member has applied for the original certificates and applied to DCEDIY for qualification recognition. We will ensure that qualifications produced by new staff members are on the list of recognised qualifications prior to commencing employment
7 November 2024
Smart Kids Creche/Montessori, Dublin 3 · Regulation 9 — Management and recruitment
- (2)(d) An international child protection certificate (ICPC) was not available in relation to one staff member who previously lived outside the State for a period of more than 6 months as an adult. It is acknowledged however that standard police check record was held on file. (4) Documentation was not available to demonstrate that one adult who provided cover and worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- (2)(d) The registered provider applied for the international child protection certificate (ICPC) for the staff member and it is now on file. The service is now aware that any member of staff who has lived outside the state for a period of six months will need to have this form. The registered provider will ensure this form is completed in future. (4) Any staff member that does not hold a minimum qualification of level 5 in childcare will not be counted in the adult to child ratio. The service will adhere to their policy which states that any staff in ratio with the children will hold a minimum of a level 5 qualification
6 November 2024
Cuddles 'n' Care, Dublin 9 · Regulation 9 — Management and recruitment
- (4) There was no sufficient documentation to show that one staff member who worked directly with the children attending the service held at least a major award in Early Childhood Care and Education at QQI Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children, Equality, Disability, Integration and Youth
Provider's corrective action:
- Corrective Action The service applied for to the relevant department for recognition of qualification. Preventive Action The service commit to review qualification for new employees against the DCEDIY Early Years Recognised qualifications list
6 November 2024
St. Kevin's Family Resource Centre Childcare Service, Dublin 24 · Regulation 9 — Management and recruitment
- One of the references obtained in respect of one staff member from a source other than a past employer was not suitable, as the source of the reference could not be considered to be independent or unbiased
- The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years service prior to commencing employment. It is acknowledged that a Garda vetting disclosure and two validated references were available for a staff member who had previously been employed in the service and who had returned to work in the service in September 2024. However, the Garda vetting disclosure and validated references available were dated from 2022 and 2021 respectively and had not been renewed before the staff member commenced employment on 20 September 2024
- There was no evidence available to demonstrate that one adult, who had been employed since the last inspection, and who was working directly with the children in the service held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications
Provider's corrective action:
- Manager sought to validate most recent employer reference submitted by employee. Recruitment policy reviewed and updated to reflect new knowledge gained from recent inspection, ie. Past employees returning to work in our organisation require new references from most recent employers to be sought and validated prior to starting new contract with St Kevin’s
- New Garda vetting application being processed for employee who returned to employment in our service. Recruitment policy update to include a paragraph which states: Employees who have left our organisation for periods over 6 months will need new Garda vetting, regardless if old certificate is still in date, also latest employment reference need to be validated and held on compliance folder in place of past reference checks
- DCEDIY letter for qualification recognition applied for by employee who has successfully gained 180 credits and completed year 1, 2 and 3 in degree course in college and returned to complete level 8. Member of staff not included in ratios until letter of qualification recognition delivered to St Kevin`s
1 November 2024
Fine & Dandy Limited, Dublin 11 · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider did not have 2 written and validated references for one staff member available on the day of inspection. The registered provider did not validate one written reference from a previous employer and one written reference from a reputable source for one staff member on the day of inspection
Provider's corrective action:
- (2)(a)(b)The registered provider stated that references have been rung and verified. The registered provider stated that all paperwork will be filled and filed after interview prosses and before a new person starts in the service
29 October 2024
The Kilns Creche & Montessori LTD, Portmarnock · Regulation 9 — Management and recruitment
- (2)(a) &(b) A second validated written reference was not available for 2 staff members. (d) International police vetting was not available for 3 staff members in respect of 4 countries they had resided in outside of the Irish jurisdiction for more than 6 consecutive months as adults. (4) Documentary evidence was not available to confirm that 2 staff members whose files were reviewed and who work directly with the children in the service did not hold an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(a) &(b) Management have since requested the required references from staff members. (d) Management have since requested the required police vetting from staff members. (4) Staff member 1, has since graduated with level 8. Staff member 2, has been made a non-contact staff member until she has completed the last module of her level 5. Preventive Action (2)(a)(b)(d) Management will ensure that all staff have the appropriate documents before their employment commences. (4) Management will ensure all staff have documents available of their qualifications and ensure all staff members hold the minimum Level 5 certificate in full
24 October 2024
Chestnut Montessori T/A Chestnut Daycare, Dublin 14 · Regulation 9 — Management and recruitment
- (2)(d) Police vetting was not available in relation to one adult who had lived in countries other than Ireland for a period of six months or more as an adult
Provider's corrective action:
- Corrective Action Police vetting has been obtained for the staff member. Preventive action We have added a note to our staff checklist to check all CV’s and to check with new members of staff if they have resided in another country
22 October 2024
Mo's Montessori, Dublin 13 · Regulation 9 — Management and recruitment
- 1. Three written references for the two support workers were not validated. 2. One support worker did not have a second validated written reference. (d) Police vetting was not available for two staff working in the service who had lived outside the jurisdiction for longer than six months as an adult. (4) Two staff members employed by the registered provider did not have evidence to demonstrate that they held a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- In response the service has stated that the references have been received and validated. The service will ensure that all references, including those from outside agencies, are contacted, validated and a written record is maintained. (d) • In response the registered provider has stated that following the inspection it was confirmed that one staff member spent less than 6 months outside the jurisdiction and therefore does not require police vetting. • The second staff member has started the process to obtain vetting from the necessary country. (4) In response the registered provider has stated that one staff member’s college award is now attached. The second staff member is no longer working in the service
21 October 2024
AVS Montessori t/a Daisy Montessori, Dublin 15 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- (4) Teacher who was working in the service who does not have a level 5 certificate, will remain as a student and will no longer work as a preschool teacher until they achieve a major award in Early Childhood Care and Education at Level 5. In future, the registered provider will make contact to any college to double check before recruiting new teacher
18 October 2024
Delaford Montessori, Dublin 16 · Regulation 9 — Management and recruitment
- (4) There was no evidence available to show that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- Corrective Action We have obtained a letter of Qualification Recognition from the Department of Children, Equality, Disability and Youth. This letter states that the staff member’s qualification is sufficient in meeting the minimum qualification requirement for staff working directly with children working in early learning and care services. Preventive Action The letter has been added to the staff members file and is displayed in the service
17 October 2024
Kids Play Montessori and Afterschool Limited, Dublin 16 · Regulation 9 — Management and recruitment
- (2)(a) A second written reference for 1 staff member was not validated
Provider's corrective action:
- Corrective Action The registered provider has obtained and validated another reference for the staff member. Preventive Action Staff will not be employed in the future without two validated references. It is included in the service policies and staff files are checked regularly throughout the year
17 October 2024
Naíonra Chaitlín Maude Ltd, Dublin 24 · Regulation 9 — Management and recruitment
- (a)(b) The registered provider did not ensure that each employee, unpaid worker and contractor is suitable and competent taking into consideration the nature of the needs of children as follows: - There were no references available for one of the adults who has been working in the service since the January 2023. - Two of the references obtained for one adult had not been appropriately verified. (3) The assessment of regulation 9(3) was limited to four staff members that commenced employment in the service since the last date of inspection on the 15th September 2021. Documentation reviewed evidenced that the procedures specified under Regulation 9(2) had not been carried out prior to two of the adults commencing employment in the service, as detailed above
Provider's corrective action:
- References have since been obtained and verified. A system is now in place and training provided on compliance checklist for all employees
16 October 2024
Lorcan Montessori, Dublin 9 · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written and validated references were not available in relation to one adult employed. (3) On review of documentation available for one adult present on the day of inspection it demonstrated that they had not been fully considered prior to commencement within the service, for example, a curriculum vitae and two written and validated references were not available. (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- (2) (a) (b) The two references for the relief staff member have been validated. The registered provider acknowledged and will comply with having this requirement fulfilled. The exercise was completed for both permanent members of staff. While the written references for the relief staff member were present, it was an omission that these were not validated at this time. This is an administration lesson learnt to ensure this doesn't happen again. (3) On the day of inspection, the registered provider was not present in the classroom but present on the premises. The regular relief worker was unavailable for this particular day, who has garda vetting and a Level 6 qualification. The option for cover in this particular emergency was the second relief adult who was garda vetted. The registered provider acknowledges and understands that anyone who helps has to have a level 5 qualification certificate or above, a CV and two written and validated references on file and garda vetting. The registered provider has interviewed a new relief person for cover with the minimum level 5 qualification and required documentation will be on file prior to being the second relief person in the service when required. (4) The registered provider has interviewed a new relief person for cover with the minimum level 5 qualification and understands that while still on the premises in the next room, this is not sufficient - two people with level 5 minimum qualification or above must be in the classroom
16 October 2024
Seven Dwarfs Playgroup, Dublin 7 · Regulation 9 — Management and recruitment
- (d) Police vetting was not available for 1 staff member who lived outside of this jurisdiction for a period longer than 6 months
Provider's corrective action:
- Police vetting has been applied for
14 October 2024
Little Harvard Child Care Ltd, Dublin 14 · Regulation 9 — Management and recruitment
- (3) The registered provider did not take appropriate measures as specified in paragraph (2) to ensure that all staff were suitable to work in an early years service prior to their commencement. The registered provider did not ensure that a Garda vetting disclosure was obtained for one adult prior to them commencing work in the service. The adult commenced working for the registered provider on 10 September 2024 and the Garda vetting disclosure was obtained on 12 September 2024
Provider's corrective action:
- Local Management will ensure that staff will not enter any of our premises prior to garda vetting being in place. Senior Management will ensure compliance with regulation 9 going forward
11 October 2024
Ros-Eo Community Preschool, Rush · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that 1 core staff member who worked directly with the children held at least a major award in Early Childhood Care and Education at Level 5 on the NFQ, or a qualification deemed by the Minister to be equivalent. It is acknowledged that this staff member had been issued with a letter on 14/10/2024 from the college she attended, confirming that her completed early years course work and assessments had been forwarded for QQI accreditation, with certificates expected to be issued in mid-November 2024
Provider's corrective action:
- The registered provider stated the following corrective actions and preventive actions have been carried out: Corrective Action (4) The Level 5 certificate was received and this was forwarded to the Inspectorate on 12/11/2024. Preventive Action (4) Ensure new staff have proof of completed training prior to employment
8 October 2024
NCR Childcare, Dublin 1 · Regulation 9 — Management and recruitment
- (a) (b) Two written and verified references were not available for review in relation to one adult. (d) Police vetting was not available in relation to one adult who lived in a country other than Ireland for a period of more than six months as an adult
Provider's corrective action:
- (2) (a)(b) The two outstanding references have been obtained and validated. Ensure references are obtained in advance of the staff member’s start date. (d) Police Vetting Certificate is obtained for the staff member. Deputy/manager will ensure police vetting is obtained in advance of the staff’s start date
8 October 2024
Smarty Pants Montessori Naíonra & Afterschool, Rush · Regulation 9 — Management and recruitment
- (2)(a) & (b) Two validated written references were not available for the student who was present in the service
Provider's corrective action:
- Corrective Action (2)(a) & (b) Student file is now updated with two validated written references. Referee no. 1 was contacted on the 9/10/24 and reference was validated on same date. Referee no.2 was contacted on the 11/10/24 and reference was validated on the same date. Preventive Action Manager has updated the Student Policies and Procedures and have gone through this with all staff to make sure everybody is on the same page. Policy and Procedure has been signed off by all staff
30 September 2024
The Teresian School (Segovia Trust), Dublin 4 · Regulation 9 — Management and recruitment
- Police vetting was not available for one staff member who had lived outside the State for a period exceeding six months as an adult. This non-compliance was present on the last inspection on 11 October 2022. The corrective and preventive actions submitted by the registered provider did not prevent recurrence of this non-compliance
Provider's corrective action:
- The staff member has applied for National Spanish Vetting from the Spanish Embassy. Manager has looked into the acceptable Police vetting and now recognise the difference between the Spanish national and regional vetting certificates. I will ensure the correct national vetting is available before a staff member starts with us
27 September 2024
Drumnigh Montessori Primary School, Dublin 5 · Regulation 9 — Management and recruitment
- (2) (d) The registered provider did not ensure that police vetting was available for all staff members who had lived in a country other than Ireland for a period of more than 6 months as an adult. The following was observed; • The inspectors could not establish if police vetting was required for two staff members who lived in a country other than Ireland as dates were not provided on the persons CV. • An international child protection certificate was required for one staff member who left the UK after October 2012. It is acknowledged that a standard DBS check was on file for this person. (3) The registered provider did not ensure the checks required under (2) above were conducted prior to the start date of all staff members
Provider's corrective action:
- (2) (d) • Two staff members CVs have now been updated to include the dates of all places of work. The updated CV’s show that neither staff member lived outside of Ireland for a period of more than 6 months. The updated CVs are on file. • International Child Protection Certificate has been applied for and will be held on file once received. For all future successful recruitment processes, it will be a requirement to present a Child Protection Certificate, if necessary, along with all other relevant documents, prior to the start date of employment. These will be retained by the service manager on the premises for inspection in accordance with our GDPR policy. (3) All references have now been verified. The action to verify references will be completed before the staff member starts to work in the school. Future recruitment processes will ensure copies of reference will be retained by the service manager in line with the services GDPR policy and available for inspection, our recruitment policy will be updated to reflect this
27 September 2024
The Marist Creche, Dublin 12 · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure that each employee, unpaid worker and contractor is suitable and competent taking into consideration the nature of the needs of children as follows: (a) (b) There were no references available for the 2 adults employed since the last inspection of the service on the 26th May 2024. (3) A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(a)(b) to ensure that new recruits were suitable and competent before allowing them access to children, as detailed above. (4) There was no evidence available to show that 1 of the adults who were working directly with the children held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications
Provider's corrective action:
- (2)(a)(b)(3) References are now available and have been validated
- The new recruit is attending college to complete qualifications. A checklist has now been put in the front of each file
26 September 2024
DJ's Playschool, Dun Laoghaire · Regulation 9 — Management and recruitment
- (a) One staff member did not have a second written validated reference on file
Provider's corrective action:
- (2)(a) A second written reference was validated via email communication with previous employer. The registered provider validated another reference via phone call and recorded the date
24 September 2024
The Learning Tree, Dublin 9 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following:
- (a)(b) Documentation was not available to demonstrate that the references had been checked or validated for two of the staff files reviewed. The following was observed: • One staff member did not have a second validated reference available on the day of the inspection. It is acknowledged a reference was sourced and validated by the service the day after the inspection. • One staff member did not have a validation available for a second reference. (d) International Police vetting was not available for two staff members where a review of documentation showed they had resided outside of the jurisdiction for more than six months as an adult
Provider's corrective action:
- Corrective Actions (2)(a)(b) A validated written reference was made available the day after the inspection. The reference that was available for another staff member was validated. (d) Relevant police vetting was applied for and received for both staff members. Preventive Actions (2)(a)(b) The service ensures additional controls to further validate the relevant paperwork. Regular audits will be conducted to ensure compliance with Tusla's regulatory requirements. These controls will be managed on an ongoing basis to ensure full validation and compliance. (d) The service ensures a rigorous tracking system is in place for international hires to ensure that police clearances are completed and filed before employment commences. Should a new international clearance check arrive in, further advice will be sought ensuring this is the appropriate validation for the country. Regular audits will be conducted to ensure compliance with Tusla's regulatory requirements and with best practice
23 September 2024
Rose Cottage, Dublin 11 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following:
- (a)(b) Documentation was not available to demonstrate that the two references had been checked or validated for one of the staff files reviewed. (d) International police vetting was not available in respect of one staff member who had resided outside of the jurisdiction for more than 6 months as an adult
Provider's corrective action:
- Corrective Action (2)(a)(b) The service contacted the reference provider and had the references verified. (d) International vetting is now available for the adult. Preventive Action (2)(a)(b) The service will ensure to note references as an item to check when employing future staff. (d) The service will ensure to note if a person has lived outside the state as an item to check when employing future staff
18 September 2024
Naíonra Dun Droma, Dublin 16 · Regulation 9 — Management and recruitment
- There was no second reference available in respect of one adult
- A mandatory Garda vetting disclosure was not available for one adult who was present in the service on the 18 September 2024 contrary to the National Vetting Bureau (Children and Vulnerable Persons) Act 2012. An Immediate Action Notice was issued on the day of the inspection. The registered providers submitted a response on the same day outlining the actions being taken to address this non-compliance
- Police vetting was not available from one country in respect of one staff member who had lived outside the State for a period exceeding six months as an adult. This non-compliance was present on the last inspection on 22 November 2021. The corrective and preventive actions as outlined by the registered providers did not prevent recurrence of this non-compliance
- The registered providers did not take appropriate measures to ensure that all employees were suitable to work in an early years service prior to their commencement. It is acknowledged that two past employer references and a reference from a reputable source were available in respect of two adults, however, there was no evidence available to demonstrate that these references had been validated by the registered providers prior to commencing in the service. This non-compliance was present on the last inspection on 22 November 2021. The corrective and preventive actions as outlined by the registered providers did not prevent recurrence of this non-compliance
Provider's corrective action:
- 2(a)(b) The adult provided a second reference and verification requested and obtained by e-mail. A note is attached to all references stating date of verification. Our Recruitment Policy states that a record must be kept of the verification of all references. 2(c) The adult without Garda vetting disclosure will not be working with us till the correct Garda vetting is in place. Garda Vetting has now been carried out and no criminal record has been disclosed. As per our Recruitment Policy, full Garda Vetting procedures will be carried out prior to any person being appointed to work with children in our setting 2(d) A Police Report has been presented for the applicable staff member. International Police Report must be provided by candidate before commencement of employment
- All References on file have been verified. As per our Recruitment Policy, all references will be verified before commencement of employment
13 September 2024
Daisy Chain Playgroup, Dublin 24 · Regulation 9 — Management and recruitment
- (a) (b) There was no evidence to show that 2 references for 1 staff member and 1 reference for another staff member had been appropriately verified by the registered provider. (d) International police vetting was not available for 1 adult who had resided outside the state for a period exceeding 6 months as an adult. (3) Documentation reviewed evidenced the procedures outlined under regulation 9(2) had not been carried out prior to adults working directly with the children as outlined above
Provider's corrective action:
- (a) (b)All required references are now on file with validations. The provider created a new folder for each staff member and will do so for every future staff member. Preventive action below under (3). (d) The staff member has applied for international vetting from the relevant country. Preventive action below under (3)
- A staff documentation checklist for each existing staff member is now on file. Staff documentation checklists will be fully compliant before any future staff member commences employment. This includes validating every reference and documenting how and when the reference was validated
12 September 2024
One Step Ahead, Dublin 5 · Regulation 9 — Management and recruitment
- (2)(a)(b) The registered provider did not ensure that there were two written validated references available for all adults. o Evidence was not available to show that one adult had a second written reference on file. o Evidence was not available to show that two adults had one written reference validated
Provider's corrective action:
- Corrective Action (2)(a)(b) The registered provider has stated that a second written reference was obtained for staff member. The original had been misplaced. The two adults references were re-called and validated. Preventive Action (2)(a)(b) A robust system has been put in place. A new checklist for staff has been created and this must be checked by both manager and deputy manager. New staff will be unable to commence employment without all required documentation in place
10 September 2024
It's a Small World Montessori School, Dublin 5 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that one adult who works directly with the children in the service held at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework, or a qualification deemed by the Minister to be equivalent. It is acknowledged that a qualification was available on file however the inspector could not establish that it was a relevant qualification under the legislation
Provider's corrective action:
- (4) The staff member applied to the DCEDIY for recognition of her qualification. Approval was received on 25th September 2024. Ensure that staff coming to the service as support workers have their qualifications verified by myself as well as by their employers
9 September 2024
Belgrave Montessori School, Dublin 6 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2)(a)(b) One staff member required a second validated reference from either a recent employer or a reputable source. (4) There was no documentary evidence available that one staff member who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 on the National Qualifications Framework or a relevant qualification deemed equivalent by the Department of Children, Equality, Disability, Integration and Youth Affairs
Provider's corrective action:
- Corrective Action (2)(a)(b) The staff member in question is no longer employed at Belgrave Montessori School. (4) The staff member in question is no longer employed at Belgrave Montessori School. Preventive Action (2)(a)(b) The manager in charge of employing new staff has been informed by word and by email that all new staff must have two validated references. (4) The manager in charge of employing new staff has been informed by word and by email that all new staff working directly with children must hold a relevant qualification of at least NQF Level 5 or relevant qualification deemed equivalent by the DCEDIY
9 September 2024
First Steps Creche and Montessori, Dublin 3 · Regulation 9 — Management and recruitment
- (4) Documentation was not available to demonstrate that one adult who worked directly with children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- Corrective Action (4) Post inspection the staff member handed in their notice of employment as they felt they would not be able to further their education at the present time. During this notice period a new member of staff was hired. The new team member holds a recognised Fetac Level 6 qualification. Preventive Action (4) Going forward management will ensure to check all qualifications meet requirements on the National Framework of Qualifications or their eligibility by the Department of Children & Youth Affairs before offering an interviewee a position
5 September 2024
St. Brigid's Day Nursery, Dublin 1 · Regulation 9 — Management and recruitment
- (2)(d) International Police Vetting was not available for two staff members who had lived outside of the state for six months or more as an adult. (3) Evidence showed that the procedures specified in paragraph (2) was not carried out in respect of one adult being allowed access to or contact with a child attending the pre-school service. Evidenced by the following: o One adult did not have two of the written references validated before commencement in the service o Two adults who had lived outside of the state for six months or more as an adult did not have their International Police Vetting
Provider's corrective action:
- Corrective Action (2)(d) The two staff members have made many attempts over the years to obtain police clearance. Since the inspection, both staff members have made contact via email with the relevant embassies to try obtaining police clearance. (3) Numerous attempts were made to have this staff members reference validated before they commenced employment. The references were from overseas and there was a major time difference. Attempts were made and recorded while after the employee commenced employment and eventually, they were validated. Preventive Action (2)(d) The registered provider has stated the service will continue to adhere to our Recruitment Policy. (3) The service will adhere to our Recruitment Policy and ensure references are validated before a staff member commences employment
24 July 2024
Lily Pads Créche & Montessori, Dublin 14 · Regulation 9 — Management and recruitment
- (2)(a)(b) There were no validated written references available from either a recent employer or reputable source for one staff member
Provider's corrective action:
- Corrective Action References were obtained and shared with the inspector. Preventive Action A checklist was created to ensure this is not repeated in the future
25 June 2024
Just Like Home Childcare, Swords · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for 1 staff member in respect of one of the two jurisdictions resided in outside of the Irish jurisdiction for more than 6 consecutive months as an adult
Provider's corrective action:
- Corrective Action (d) All staff files have been checked to ensure that all required documents are in place. The staff member has applied for police vetting, also at the same time she was on her notice period, and she didn’t receive required document on time. She left the service on 1st of August 2024. Preventive Action The staff folders will be reviewed on an annual basis or sooner to ensure that all necessary documents as required are held in files. All documents will need to be provided prior to commencement of employment
25 June 2024
Silveracre Montessori & Afterschool Club, Dublin 14 · Regulation 9 — Management and recruitment
- (4) Evidence was not available to show that two adults who worked directly with preschool children attending the service held at least a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications or a qualification deemed eligible by the Department of Children and Youth Affairs
Provider's corrective action:
- Corrective Action One adult is no longer working in her position and one adult is no longer working with pre-school children attending the service. Preventive Action Ensuring all staff working with pre-school children have the relevant qualification
25 June 2024
Early years service TU2015FL208, Portmarnock · Regulation 9 — Management and recruitment
- (9)(2)(d) International police vetting available for a second staff who had lived outside the Irish state as an adult for more than 6 consecutive months was not available in English or Irish. It is requirement that documents are available in English/Irish and are translated by a certified translator. (4) Three staff members in the service did not hold an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent, 2 of which work directly with the children on a daily basis and 1 who, as the register provider stated, is present to develop language skills and support staff with activities
Provider's corrective action:
- Corrective Action (d) The required document has since been translated into English. (4) Two staff members were currently completing their level 5 in childcare during the timeframe that inspection was completed. One member of staff has received her qualification on the 27/07/24. The second staff member is continuing the qualification (her timeframe had some setbacks due to personal and medical reasons) an extension has been obtained from the course provider . The third member of staff was not an employed member of staff and was always monitored and supervised. Her role was to sing songs and play with the children only while supervised (this was to help further her English language skills). This person no longer attends the service. Preventive Action (d) Translation of non-English documents has been added to the list of documents which is required for new staff. Therefore, when a new staff member starts, this list will remind managers to complete this requirement. (4) As a crèche we continue to follow all required and rules set however it is very difficult for small childcare providers to find suitable qualified staff. It is an ongoing issue and one we struggle with constantly. We are doing everything in our power to ensure all our staff get appropriate qualification which has been done and is currently being addressed. Also, our highest qualified staff member and manager is currently on maternity leave and due to return in September. The volunteer staff member who provides light sensory activities while supervised will no longer being joining the staff, going forward no extra volunteer staff will be used in the crèche if the necessary level 5 qualification is not possessed by the person in question
21 June 2024
Dundrum Montessori School, Dublin 14 · Regulation 9 — Management and recruitment
- (a) (b) There was no evidence to show that 1 reference retrieved for a staff member had been appropriately verified by the registered provider. (d) International Police vetting was not available for 1 adult who required it. (3) The procedures specified in paragraph (2) of regulation 9 were not completed prior to 2 of the staff members commencing work in the service as detailed above. The corrective and preventive actions submitted by the registered provider following the last inspection of the service on the 17th October 2023 did not prevent the re-occurrence of the non-compliances identified under Regulation 9(2)(a)(b)(d) and (3)
Provider's corrective action:
- (a)(b) The unverified reference for one employee has been verified by the referee by email. (d) Application for International Police vetting for one employee has been submitted through the relevant embassy. (3) An Assistant Manager commenced employment in Dundrum Montessori on the 4th June 2024 to support the Manager with the recruitment process and documentation of new staff to guarantee that all police vetting and references are verified prior to an new employee commencing in the service
20 June 2024
Daisychain Montessori & Childcare, Dublin 18 · Regulation 9 — Management and recruitment
- (2) (d) There was inadequate Police vetting for one staff member who had lived outside the State for a period exceeding 6 months
Provider's corrective action:
- The police vetting was applied for immediately. Update to our regulation compliance checklist of staff files Regular spot checks on staff files by recruitment manager
19 June 2024
The Georgian Montessori Primary School CLG, Dublin 1 · Regulation 9 — Management and recruitment
- (2) (d) Police vetting was not available for one staff member who had lived in a country other than Ireland for a period of more than six months as an adult. It is acknowledged that the service provided evidence of an application to obtain the relevant vetting on the day following the inspection
Provider's corrective action:
- An application has been made to obtain the relevant police vetting. The service have reviewed their vetting procedures
18 June 2024
Oaklands House Creche and Montessori, Swords · Regulation 9 — Management and recruitment
- (2)(d) One staff member did not have international police vetting available for 1 of the 2 countries outside of the Irish jurisdiction that they had resided in as an adult for a period of longer than 6 consecutive months
Provider's corrective action:
- Corrective Action (2)(d) Staff member originally applied for police vetting in March 2024; this was followed up on 02.07.2024; the service has still heard nothing back and has since emailed again for another follow up. Preventive Action (2)(d) Ensure vetting is obtained prior to new staff member commencing
17 June 2024
New Horizons Montessori School, Swords · Regulation 9 — Management and recruitment
- (2) (a)&(b) There were no validated written references available for 2 staff members whose files were reviewed. (d) International police vetting was not available for 1 staff member who resided outside of the Irish jurisdiction for longer than 6 consecutive months as an adult. (4) Documentary evidence was not available to confirm that 1 staff member whose files was reviewed and who works directly with the children in the service, held an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (2) (a) & (b) References are printed off and filed for the 3 members of staff. Copies are attached. (d) Manager had attempted on 2 previous occasions to get the appropriate vetting from the Swedish police force without success. The staff member has recently retired so will no longer require this documentation. (4) The registered provider stated that the staff member was no longer working in the service. Preventive Action (2) (a) & (b) Recruitment policy already identified the requirement to collect references for each staff member. However, manager has now added an additional line to their recruitment checklist to ensure that these references are added to the appropriate file
10 June 2024
Creative Kids Learning Centre Limited, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) Two references on file for one adult had not been verified by the registered provider. (3) Two references on file for one adult had not been verified prior to the adult commencing employment in the service as detailed above
Provider's corrective action:
- No response was submitted by the registered provider
27 May 2024
Simbas Childcare Limited, Blackrock · Regulation 9 — Management and recruitment
- (3) A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(c) to ensure that new recruits were suitable and competent before allowing them access to children. One adult has commenced employment in the service on the 22nd October 2023 and a Garda Vetting dislcosure had not been obtained until the 8th November 2023. (4) There was no evidence available to show that 1 of the adults who were working directly with the children held a full relevant major award at a minimum of level 5 in Early Childhood Care and Education on the National Framework of Qualifications
Provider's corrective action:
- (3) The new recruit was interviewed on the 28/9/23 and Garda Vetting was applied for on this day. The commencement date of the 22/10/23. The thought gave ample time for the Garda Vetting disclosure to have returned. The service will ensure Garda Vetting has been obtained prior to the start date regardless of the lengthily timeframe that can be associated with this process. The service will take the action of the temporary closing of a room if they are awaiting a Garda Vetting disclosure. (4) A relevant qualification was submitted for the staff member in question
27 May 2024
Toddling Tots, Dublin 24 · Regulation 9 — Management and recruitment
- One of the references obtained in respect of one staff member from a source other than a past employer was not suitable as the source of the reference could not be considered to be independent or unbiased. (3) The registered provider did not ensure that a Garda vetting disclosure was obtained for one adult prior to them commencing work in the service. The staff member commenced working in the service on 31 January 2023 and Garda vetting was obtained on 21 February 2023
Provider's corrective action:
- The employee in question ceased employment in the service on the 3rd of June. In future ensure that 2 valid references from previous employers are obtained from future employees
- Garda vetting was applied for prior to staff starting employment, unfortunately we had no employee with level 6 as previous employee had to leave suddenly so I employed this member while waiting, as she previously had garda vetting. I am aware now to confirm Garda vetting is in place prior to employing staff
17 May 2024
Apples Montessori School, Dublin 9 · Regulation 9 — Management and recruitment
- (2)(d) Evidence of International Police Vetting Disclosures were not available for one staff member who previously lived outside the jurisdiction in two different countries for a period of more than 6 months as an adult. (3) The registered provider had not ensured effective recruitment practices were in place. One staff member had commenced in the service on 4 September 2023, the Garda vetting available was dated 24 September 2023. This non-compliance was observed on the previous inspection February 2023 and the preventive action had not been maintained
Provider's corrective action:
- Corrective Action (2)(d) The registered provider has sought police vetting for the staff member for two jurisdictions but has not received any report from the authorities. (3) There was a delay in receiving the staff members Garda Vetting. The registered provider stated that they had a previous up to date vetting clearance from the staff member when they started until the register provider received Garda vetting for the staff member for the service. Preventive Action (2)(d) The registered provider has stated they will have the correct and relevant vetting documents for any staff member prior to their start date in this school. (3) The registered provider has stated they will ensure they have up to date Garda Vetting before staff commence in this service
17 May 2024
Avista, Oakridge Childrens Services, Dublin 15 · Regulation 9 — Management and recruitment
- (b) Documentation was not available to demonstrate two written references for one adult had been validated. (d) Police vetting was not available for one adult who lived outside of Ireland for a period of more than 6months
Provider's corrective action:
- (b) The Person in charge contacted the clinical placement coordinator to inform them of the new procedure, the clinical placement coordinator will ensure all students are informed and compliant of this requirement for future placements. The Person in charge developed a Standard Operating Procedure for any student attending the service on placement. The student/ course coordinator will be responsible to provide the P erson in Charge with the required documentation prior to commencing the placement. (d) Going forward all new staff commencing employment in the service, who may have an extended period of time abroad will be undergo police checks relating to these period(s) abroad of 6 months or longer by the Avista Human resource department. A copy of the police checks and garda vetting results will be held locally in service by the Person in charge. The one staff member referenced who has spent time abroad, approx. 16 years previous to joining the Avista organisation when international vetting was not required. This staff member will undergo regular garda vetting in line with Avista policy and Tusla regulations. Following further consultation and discussion with HR Dept, the registered provider confirmed that Avista will commence the Police Check for the member of staff. A copy of the acknowledgement documentation will be submitted when received but the actual process for the police checks to be returned will take a period of time
8 May 2024
Ardtona House School, Dublin 14 · Regulation 9 — Management and recruitment
- (a) (b) A second reference had not been obtained and verified for 1 adult employed to work in the service. The service will ensure to double check the references on file moving forward
Provider's corrective action:
- A second reference was obtained
1 May 2024
Circle of Friends, Balbriggan · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written validated references were not available for 1 staff member employed in the service. (4) Documentary evidence was not available to confirm that one staff member whose file was reviewed and who works directly with children in the service held an appropriate childcare qualification on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(a)(b) Two references were provided for this member of cover staff and were validated on 27th May 2024. (4) The staff member has provided evidence of her QQI Level 5 qualifications. Preventive Action A check list has been attached to the staff file to ensure that all staff have 2 validated references, and evidence of qualifications are on file as well as other documents required
1 May 2024
Lorraine's Montessori School, Balbriggan · Regulation 9 — Management and recruitment
- (2)(a)(b) Two written validated references were not available for 1 staff member employed in the service. (4) Documentary evidence was not available to confirm that one staff member whose file was reviewed and who works directly with children in the service held an appropriate childcare qualification on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (2)(a)(b) Manager is no longer using this person as cover staff. (4) The staff members information has been removed from file. Preventive Action A preventive action was not provided by the registered provider. Summary Comment The registered provider has stated that the relief staff member who required references and proof of qualification is no longer employed in the service, this addresses the non-compliance found. This regulation will be assessed at the next inspection to ensure that all staff have the required references and qualifications
23 April 2024
Little Feat, Dublin 14 · Regulation 9 — Management and recruitment
- (a) (b) (c) (d) The registered provider did not ensure that each employee, unpaid worker and contractor is suitable and competent taking into consideration the nature of the needs of children as follows: - There were no references available for one of the adults. - There was no 2nd validated reference available for 3 of the adults. - Two of the references available for one adult has not been translated by a verified translation service, therefore could not be verified by the registered provider. - International police vetting was not available for 4 adults who required it. - A Garda Vetting disclosure was not available and had not been obtained for one adult. An immediate action notice was issued to the registered provider on the 23rd April 2024 in respect of Regulation 9(2)(c), Garda Vetting. (3) A review of documentation evidenced the registered provider had not taken the required steps as outlined in Regulation 9(2)(a)(b)(c)(d) to ensure that new recruits were suitable and competent before allowing them access to children, as detailed above. (4) There was no evidence available to show that 2 of the adults who were working directly with the children held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications. The corrective and preventive actions submitted by the registered provider following the previous inspection of the service on the 11 th January 2023 did not prevent the re -occurrence of the non -compliance identified under Regulation 9(2)(a)(b)(3) and (4)
Provider's corrective action:
- The registered provider submitted the following response: Corrective and Preventive Action
- (b) (b) (c) (d) - Garda vetting applied for immediately and the adult in question was only permitted return upon receipt of vetting. - A 2nd reference for three adults now available and validated. The adult with no references has now left the service. - Two references in Spanish have been translated by an official translator. - Two of the staff members requiring international vetting are no longer working in the service. The international vetting for the two other adults has been obtained. (3) Staff relevant documentation list to be used to ensure all relevant paperwork on file. New staff will not be permitted to commence employment prior to reference validation. Staff recruitment policy re-issued to relevant Managers. Check list to be completed/checked before start date given to new staff. (4) One of the adults is still awaiting their full award qualification. The other adult could not get their qualification recognized by the department and therefore will no longer be working directly with the children in the service. To ensure that the service eliminate all non-compliances in relation to new staff required paperwork, the following has been implemented. - updated the recruitment policy which outlines all requirements prior to a staff commencing employment - created an in-depth checklist highlighting all paperwork to be in place prior to commencement - added a note/reminder to the internal google calendar 2 weeks before start date to double check everything in place. - at interview stage new staff will be notified that until all full paperwork in place as per checklist they are not in a position to commence employment
23 April 2024
Ready Steady Learn, Dublin 15 · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following: (2)(a)(b) Documentation was not available to demonstrate that the references had been checked or validated for three of the staff files reviewed
Provider's corrective action:
- Corrective Action All Staff referees have been contacted and references have been verified. Preventive Action Verification of reference has been added to the list of documents needed and ticked completed for all staff under their individual checklist
22 April 2024
Ronanstown Community Childcare Centre, Dublin 22 · Regulation 9 — Management and recruitment
- (3) The registered provider did not take appropriate measures to ensure that all adults were suitable to work in an early years service prior to their commencement. It is acknowledged that three past employer references and a reference from a reputable source were available in respect of two staff members, however, there was no evidence available to demonstrate that these references had been validated by the registered provider prior to commencing in the service
Provider's corrective action:
- All files have been rechecked and are all up to date with everything including written and verified phone references for all staff members. References will be double checked on a regular basis
19 April 2024
Little People Playgroup, Dublin 15 · Regulation 9 — Management and recruitment
- (2)(a)(b) Although two references were available on file there was no record of validation available for the second reference for one staff member
Provider's corrective action:
- Corrective Action New reference was requested and verified immediately after it was received and added to the file. Preventive action All staff files will be checked prior to the commencement of each academic year to avoid further non-compliance like this
12 April 2024
The Nest Santry Ltd, Dublin 9 · Regulation 9 — Management and recruitment
- (2) (a)(b) Two written and verified references were not available for review in relation to one staff member who was working in the service on the day of inspection
Provider's corrective action:
- (2) (a)(b) Two references are now on file for the staff member. Manager/Assistant Manager will carry out regular checks to ensure all references are in place, verified and ready for review
6 March 2024
Bo-Peep Crèche & Montessori, Swords · Regulation 9 — Management and recruitment
- (2) (a)&(b) A second validated written reference was not available for the student who was present in the service
Provider's corrective action:
- Corrective Action (2) (a) & (b) registered provider will ensure that all future students have the required two references before starting. Preventive Action (2) (a) & (b) This student was let down with reference before going out on placement & tutor was to forward it on. Registered provider will in future request such documents directly from the college
4 March 2024
Little Treasures Playgroup, Dublin 12 · Regulation 9 — Management and recruitment
- (a) (b) (c) The registered provider did not ensure that each employee, unpaid worker and contractor is suitable and competent taking into consideration the nature of the needs of children as follows: - There were no references available for one of the adults who has been working in the service since the 8th January 2023. - A Garda Vetting disclosure was not available and had not been obtained for the adult. An immediate action notice was issued to the registered provider on the 4th March 2024 in respect of Regulation 9(2)(c) Garda Vetting. (3) A review of documentation evidenced the registered provider had not taken the required steps to ensure that new recruits were suitable and competent before allowing them access to children: - A Garda vetting disclosures had not been obtained by the registered provider prior to the adults working directly in the service with the children. - No references had been obtained in respect of one adult working directly with the children
Provider's corrective action:
- Two references were obtained from the adult identified and validated by the registered provider. Going forward, no employee and/or unpaid worker will be employed or on the premises until two references are obtained and validated. This action will be implemented by the service provider. In addition to the immediate action notice, the Garda Vetting application is monitored regularly for completion. Going forward, no employee, unpaid worker, student and/or contractor will be employed or on the premises unless Garda Vetting has been completed. This process will be overseen by the registered service provider. The employee will not be present in the service until the vetting form has been processed and received
1 February 2024
Narnia Nursery School Ltd, Dublin 14 · Regulation 9 — Management and recruitment
- (2) (a)(b) There was no second reference available for one of the adults. (d) Full international police vetting was not available for 2 of the adults working in the service who required it. (3) A review of documentation evidenced that the procedures specified above under Regulation 9(2) had not been completed prior to some adults commencing employment in the service as follows: - References obtained for 4 of the adults had not been validated prior to them commencing employment in the service. - A second validated reference had not been obtained for one adult. - The International police vetting available for one adult had not been obtained prior to them commencing employment. Full international police vetting was not available for 2 other adults who required it
Provider's corrective action:
- The service provided the following response: Corrective and Preventive Action
- (a) (b) This reference was located on the staff members online file and is now on the staff inspection file. Updated Staff ‘on-boarding’ doc in place to ensure specifically that all references have been received. (d) One International Police vetting was located on the staff members online file and is now on the staff inspection file. The service was unable to locate second International Police Vetting so the staff member was asked to forward updated police vetting to be filed online and is now in inspection file. Updated Staff ‘on-boarding’ doc in place to ensure that all police vetting’s have been received and are saved to both the inspection file and the supplementary file. (3) All references were validated as soon as possible post-employment start date - See Corrective / Preventative Actions above in Reg 9 (2) (a) (b). The police check from 2016 (prior to commencement of employment) was located on the staff file and has now been added to the inspection file – this had been replaced in the inspection file by an updated police vetting (post-employment start date) following the previous inspection. The service created a document for completion prior to commencement of employment by any new team member to ensure all documents are available in the inspection file
29 January 2024
Buttercup Creche, Dublin 14 · Regulation 9 — Management and recruitment
- There was no evidence available to show that the two references each obtained in respect of 1 staff member had been appropriately verified by the registered provider. (3) A review of documentation evidenced that some of the procedures specified under Regulation 9(2) were not carried out prior to some adults commencing employment as follows: - Six references obtained in respect of 3 adults had not been verified prior to them commencing employment in the service. (4) There was no evidence available to show that 1 of the adults working in the service held a full major award in Early Childhood Care and Education at Level 5 on the National Framework for Qualifications
Provider's corrective action:
- Copies of the two verified references, which were in the Registered Provider’s home office and not on site, have been provided. The registered provider will ensure that important documents are brought from home office to the crèche in a timely manner
- The registered provider will ensure that all references are verified and checked before staff members commence working. References will be verified before staff members commence working
- The registered provider contacted QQI in relation to the staff member’s qualification, there doesn’t seem to be a record of some of the staff members modules with QQI so they have been advised to contact the college where they studied. The correspondence has also been forwarded on to the staff member to contact her college. The registered provider will ensure that there is evidence of a full major award for new staff, not component awards of modules attained
26 January 2024
Castle Creche, Dublin 3 · Regulation 9 — Management and recruitment
- (2)(d) Police vetting was not available for one staff member who had lived in a country other than Ireland for a period of six months or more as an adult
Provider's corrective action:
- (2)(d) The staff member has applied for police vetting. Police vetting will be obtained for all staff who have lived outside of Ireland
22 January 2024
Early years service TU2015DY305, Dublin 8 · Regulation 9 — Management and recruitment
- (4) There was no documentary evidence available that the qualification of one of the staff members who worked directly with the children was equivalent to at least a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework
Provider's corrective action:
- Corrective Action The service contacted the Quality and Qualifications Ireland and provided a record of staff’s relevant qualification. Preventive action The service will ensure all staff qualifications are in line with the National Qualifications Framework in early years education
15 January 2024
Neverland Pre School, Dublin 18 · Regulation 9 — Management and recruitment
- (4) One staff member who worked directly with the children did not have evidence of a completed child care qualification
Provider's corrective action:
- (4) This staff member will not work directly with the children in the service until she gains a major award in childcare. The manager of the service will check all qualifications prior to employment to make sure that the person being employed has a major award
12 January 2024
Rathmichael Montessori School, Shankill · Regulation 9 — Management and recruitment
- (d) International police vetting was not available for one staff member who had lived abroad as an adult for more than six consecutive months
Provider's corrective action:
- The staff member has attended an appointment at the Embassy and the certificate will be issued in approximately 8 weeks. The service will be aware if any future staff have worked outside of Ireland for more than 6 month's, they will require international Police Vetting
11 January 2024
Jonix Educational Services, Dublin 24 · Regulation 9 — Management and recruitment
- (4) Ten staff members employed to work directly with children did not hold an award in Early childhood Care and Education at a minimum Level 5 on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent. This regulation was non-compliant on the previous two inspections. Management at that time reported that a request had been made to the minister to receive an exemption due to the provision of a specialised programme. An exemption was not granted
Provider's corrective action:
- The registered provider is in correspondence with the Department of Children, Equality, Disability, Integration and Youth as well as the Department of Education on this matter. All staff are registered with the Teaching Council. Jonix Human Resources department continues to favour and screen for those with a qualification in Early Childhood Care and Education and recognition from the teaching council
10 January 2024
Eden Early Learning Centre, Dublin 8 · Regulation 9 — Management and recruitment
- (2)(a) Two written validated references were not available for one adult
Provider's corrective action:
- (2)(a) Two written references sourced from past reputable sources are now verified and validated. All staff and volunteer files have been checked to ensure that validated references, garda vetting and police vetting where applicable are held on file in a secure area, in respect of all adults working in the service
10 January 2024
Really Cool Afterschool & Montessori School Ltd, Balbriggan · Regulation 9 — Management and recruitment
- (4) Documentary evidence was not available to confirm that 2 staff members who work directly with the children in the service held an appropriate childcare qualification at Level 5 or higher on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Corrective Action (4) a) one staff member left the service since the inspection and went back to her home country. b) the other had the certificate at home- photo submitted. Preventive Action (4) Management has been informed that a full file must be obtained from a student as they would with a staff member. Candidates presenting qualifications that are in multiple parts must provide proof of overall completion of a childcare qualification
7 December 2023
Blackrock Community Playgroup, Blackrock · Regulation 9 — Management and recruitment
- There was no evidence available to show that the two references each obtained in respect of 3 staff members had been appropriately verified by the registered provider
Provider's corrective action:
- The registered provider provided the following response: Corrective and Preventive Action The references were checked by the provider, Sharon OReilly, as usual. The references have been signed off on. The service will do what they can in the future to ensure all references are signed off promptly
6 September 2023
Mercy Family Centre, Dublin 8 · Regulation 9 — Management and recruitment
- (2)(d) International police vetting was not available for two staff members who had resided outside of the jurisdiction for more than 6 months as an adult. (4) Two staff members employed within the service and working directly with the children did not had evidence to confirm they held a major award in Early Childhood Care and Education at Level 5 or above on the National Framework of Qualifications. • One staff member had a transcript of their completed studies but did not have their final award certificate or further evidence to demonstrate the qualification was deemed eligible by the Department of Children, Equality, Disability, Integration and Youth Affairs (DCEDIY). • One staff member had a certificate of their award but did not have evidence to demonstrate the qualification was deemed eligible by the Department of Children, Equality, Disability, Integration and Youth Affairs (DCEDIY)
Provider's corrective action:
- In response to the non-compliance the registered provider has stated that International Police Vetting applications for two staff are in progress. The service will ensure their Recruitment Policy process is followed and all documentation as per the policy requirement list is signed off by the designated person in advance of any offer of employment
- The service has stated that one staff member has a transcript that is on the DCEDIY List under major award. A request for a full certificate from the University is in process and will be issued by the University. The second staff member is in the process of doing a follow up of additional documentation requested from the DCEDIY and submitting an application to obtain Letter of Eligibility to Practice in the Early Years Sector. The service will ensure that the Recruitment Policy process is followed and all documentation as per the policy requirement list is signed off by the designated person in advance of any offer of employment
15 May 2023
Eala Og Childcare Centre, Dublin 8 · Regulation 9 — Management and recruitment
- (3) It was not evident that the procedures outlined under regulation 9(2)(a) & (b) regarding reviewing and validating references from a past employer or source other than a past employer had been carried out prior to the employment of four staff
Provider's corrective action:
- On recruitment new staff are required to submit 2 written references from a past employer and they must be validated prior to start date. The service will use a checklist going forward to ensure the required documentation is received and validated in a timely manner
3 May 2023
Nutgrove Loreto Preschool, Dublin 14 · Regulation 9 — Management and recruitment
- (d) The requirement for international police vetting could not be assessed for the adult as not record of previous employment was available
22 March 2023
ABA Preschool Academy, Dublin 18 · Regulation 9 — Management and recruitment
- (3) The registered provider did not take appropriate measures to ensure that all employees were suitable to work in an early years service prior to their commencement as outlined below: • The registered provider did not ensure that nine references were validated for four staff members prior to them commencing work in the service as follows: - One staff member commenced working in the service on 01 February 2021 and two references for this staff member were validated on 05 February 2021. - One staff member commenced working in the service on 04 October 2021 and two references for this staff member were validated on 05 November and 15 November 2021 respectively. - One staff member commenced working in the service on 18 May 2022 and two references for this staff member were validated on 18 May 2022. - One staff member commenced working in the service on 07 June 2022 and two references for this staff member were validated on 07 June 2022. (4) There was no evidence available to show that five of the adults who had been employed since the last inspection and who were working directly with the children in the service held a relevant major award in Early Childhood Care and Education on the National Framework of Qualifications. The registered provider and four of the adults stated that applications had been submitted to the DCEDIY for recognition of their qualifications, but these applications had been unsuccessful. Documentation was available to demonstrate that a fifth adult has enrolled in a relevant course on the National Framework of Qualifications
Provider's corrective action:
- (3) References were validated already for current employees. A meeting was held with recruitment team explaining the importance of references being validated prior to employees commencing employment. (4) This is an ongoing matter where our funding body (Department of Education) does not meet the same requirements as our regulatory body, Tusla. Letters have been sent to all relevant parties to try and rectify this matter. Awaiting responses from relevant bodies to rectify the issues facing Early Intervention Preschools funded under the Home Tuition Scheme, Group Providers. Meanwhile, we have reduced numbers and capacity whilst trying a big recruitment drive; to only employ level 8 Irish citizens or those who have studied and worked in an English speaking country for 3 years, to recruit for 30 staff across school
23 February 2023
St. Louise's Playschool, Dublin 24 · Regulation 9 — Management and recruitment
- (3) The registered provider did not ensure that the procedures specified in (2)(a)(b) and (c) were carried out prior to the staff member working with children in the service. The person in charge told the inspector that the staff member started working in the service in September 2021. The date recorded on the reference verification records was 20 January 2022. The date recorded on the Garda vetting disclosure was 29 March 2022
Provider's corrective action:
- Updated targeted training will be provided to the person in charge to ensure they know how to assess staff files prior to new staff starting in the service. The manager will inspect all records monthly and sign off to ensure all regulations are followed
28 November 2022
Kiddywinks Montessori, Dublin 6W · Regulation 9 — Management and recruitment
- (2) (a)(b) It is acknowledged that one reference from a past employer was available for the staff member however, there was no evidence available to demonstrate that this had been adequately validated. The second reference on file could not be accepted as it was from the registered provider. (3) The registered provider did not take appropriate measures to ensure that the employee was suitable to work in an early years service prior to their commencement. There was no evidence to show that the reference available from a past employer was validated prior to the staff member commencing
Provider's corrective action:
- The staff member in question is no longer an employee. All references will be validated in future