Inspection of 5 September 2024 — Inspection Report
Regulation 9 — Management and recruitment
- (2)(d) International Police Vetting was not available for two staff members who had lived outside of the state for six months or more as an adult. (3) Evidence showed that the procedures specified in paragraph (2) was not carried out in respect of one adult being allowed access to or contact with a child attending the pre-school service. Evidenced by the following: o One adult did not have two of the written references validated before commencement in the service o Two adults who had lived outside of the state for six months or more as an adult did not have their International Police Vetting
Provider's corrective action:
- Corrective Action (2)(d) The two staff members have made many attempts over the years to obtain police clearance. Since the inspection, both staff members have made contact via email with the relevant embassies to try obtaining police clearance. (3) Numerous attempts were made to have this staff members reference validated before they commenced employment. The references were from overseas and there was a major time difference. Attempts were made and recorded while after the employee commenced employment and eventually, they were validated. Preventive Action (2)(d) The registered provider has stated the service will continue to adhere to our Recruitment Policy. (3) The service will adhere to our Recruitment Policy and ensure references are validated before a staff member commences employment
Regulation 15 — Record of pre-school child
- (1) The registered provider did no ensure files that the information required under (h)-(i) were maintained for each child. Evidenced by the following: o One child who began in the service in March 2024 did not have their children’s registration record completed. Part (1)(h) record of immunisations, if any, received by the child had been left blank. o There was no written parental consent part (1)(i) for appropriate medical treatment of the child in the event of an emergency on any of the ten new children’s registration records. It is acknowledged the service had recently moved all new children’s registrations on to a new electronic format system and the registered provider explained to the inspection team how this had been an oversight during the process
Provider's corrective action:
- Corrective Action (1)(h) The parent had verbally communicated to the Manager that the child had received all their immunisations however the child received them in a different country and was meant to bring the immunisations book in to preschool to record them. The parent has now completed the immunisation section of the enrolment form. (1)(i) The following morning all new parents who were in attendance completed a paper version of our Medical Consent Section. By Tuesday 10 September 2024 all Medical Consent sections were complete. Preventive Action (1)(h) Manager and Deputy Manager will sign off on enrolment forms to ensure we are not missing any information. (1)(i) The service has created an online Medical Consent section on the new electronic format system which the service will use from September 2025
Regulation 23 — Safeguarding health, safety and welfare of child
- Fire Safety: 1. The attendance of one child present in the service was not recorded on the electronic application used to record children’s attendance. A staff member stated to the inspector that this application is used in the event of emergency evacuation to account for the children. Action submitted by the Registered Provider
Provider's corrective action:
- Fire Safety: Corrective Action The child was added to the electronic register immediately on the day of inspection. This was the services third day using the new electronic register as our attendance record and was an oversight by management. Preventive Action All staff are asked to confirm that all new children have been added to their Room on the electronic register. It has been communicated to staff at a team meeting that they must also ensure all their children are on their Room List and it must be communicated to management immediately if a child is missing from their list
Found compliant: Regulation 11, 19, 25, 26, 28.