Regulation 9 in Donegal
Management and Recruitment: 65 non-compliance(s) in the latest reports we read.
An inspection records what inspectors saw on one day; services respond with corrective actions — how to read this.
11 June 2026
Churchill Community Childcare, Letterkenny · Regulation 9 — Management and recruitment
- (a)(b) There were no references from one person’s past employers, and in particular no reference from the adults most recent employer. There were no references from reputable sources in the case of a person who has no past employers on file for one adult reviewed
Provider's corrective action:
- (2)(a)(b) The registered provider submitted updated written and validated references to the inspectorate. The registered provider will ensure that all references are on file for all adults working in the service. The registered provider will ensure that relief staff and emergency cover staff have up to date references on file
20 May 2026
Letterkenny Community Playgroup Childcare Centre CLG, Letterkenny · Regulation 9 — Management and recruitment
- (2) (a)(b) 1. Nine references from either past employers or from a source other than a past employers where not on file for four adults. 2. A total of 26 references reviewed had not been validated by the registered provider. (4) The registered provider did not ensure that each employee working directly with children held at least a major award in Early Childhood Care and Education at level 5 or above on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent. On the day of inspection, one adult did not have the required certification that they held at least a major award in Early Childhood Care and Education at level 5 or above on the National Framework of Qualifications or a qualification deemed by the Minister to be equivalent. It is acknowledged that statement of results was provided
Provider's corrective action:
- (2) (a)(b) All references have been rechecked and verified where needed. A check list has been put on file of all documents required for inspection. (4) Staff qualification is now on file. Regular checks will be done to ensure all documents needed are on file for each staff and new staff when they commence employment
29 April 2026
Bocan Community Creche, Culdaff · Regulation 9 — Management and recruitment
- 9 (2)(d) See statutory notice section in relation to improvement notice IN1501 served
28 April 2026
Ceímeanna Cliste Naíonra, Letterkenny · Regulation 9 — Management and recruitment
- In variance with the services own recruitment policy, which outlines the correct vetting procedures to be carried out before a person is appointed in the service, the following vetting information was not available: 1. Five references contained no evidence of validation. 2. There were no references on file for two adults. 3. One reference was not available for one adult
- The above procedures were not carried out before five adults were appointed, assigned or allowed access in the service
Provider's corrective action:
- 1. The five references identified during inspection have now been validated. The date, method of validation, name of the person who validated the reference, and outcome have been recorded on each relevant staff file. 2. Two written references have now been obtained for each of the two adults identified during inspection. The references have been validated where required and placed on the relevant staff files. 3. The missing reference has now been obtained, validated where required, and placed on the adult’s staff file. (3) The registered provider will ensure that the full recruitment process is completed before any adult is appointed, assigned or allowed access to the service. A start-date approval section has been added to the recruitment checklist, requiring management sign-off before the adult commences. The registered provider will complete a staff file audit before any new adult begins work or has access to the service. The person will not commence until the required references have been received, checked, validated and recorded. A pre-employment checklist will be used for all future appointments to ensure that references are received and validated before any adult is appointed, assigned or permitted access to the service
21 April 2026
Bomany Nursery & Montessori School, Letterkenny · Regulation 9 — Management and recruitment
- The verified references on file were not obtained from a relevant employer where the adult was previously employed in an early year’s services
- A review of documentation evidenced that the requirements of Regulation 9(2) had not been completed prior to a staff member being appointed, assigned, or allowed access to or contact with a child attending the preschool service as outlined above under point 2(a)(b). This was identified on a previous inspection on 27 February 2025, 21 May 2025, 24 September 2025 and 11 December 20225 and the actions submitted by the registered provider failed to address this non-compliance reoccurring. A submission to the National Regulation and Enforcement Panel by the Registered provider outlined measures they would take to ensure compliance under regulation 9. These measures were not observed to be in place on the day of inspection
- One adult who did not hold a qualification in Early Childhood care and education at level 5 or above on the national qualification’s framework was observed to be working directly with the preschool children on the day of inspection. This was identified on a previous inspection on the 21 May 2025 and the actions submitted by the registered provider failed to address this non-compliance reoccurring
Provider's corrective action:
- In a written response the registered provider stated:
- Attempts were made to source a reference from the most recent employer in early years. Record submitted to the inspectorate. The registered provider will make sure we to take references from previous creche employers. All employee files will be reviewed by our external agency to ensure that all files meet the required standard
- THe recruitment policy has been reviewed and updated to clearly state that no staff member may commence work or have access to children until all requirements under Regulation 9(2) are fully completed
- No staff member will be permitted to work directly with children unless they hold the required qualifications. All staff members have been informed of this
26 March 2026
Little Stars Pre-school (Moville), Moville · Regulation 9 — Management and recruitment
- One reference was not on file from either previous employers or (b) from reputable sources for one adult working directly with the children. (c) An immediate action notice was issued to the registered provider on 27 March 2026 in relation to no Garda Vetting available for one adult working directly with the children. An adequate response was received from the registered provider on 27 March 2026
Provider's corrective action:
- (2)(a) References have now been acquired, printed and are on file in the office. (c) The service has rectified the situation with immediate effect. In the future all contractors will be vetted again by the preschool
19 March 2026
Ange's Angels Childcare and Afterschool, Quigley'S Point · Regulation 9 — Management and recruitment
- There was no reference on file for one adult
Provider's corrective action:
- References were obtained
11 March 2026
Aurora's Hobbits Ltd, Killygordon · Regulation 9 — Management and recruitment
- (2) (c) An immediate action notice was issued to the register provider on the day of inspection for a staff member on the premises with no garda vetting and who had access to the preschool children. (2) (d) It could not be ascertained if international police vetting was required for one of the adults due to gaps in the employment record on file. This was identified as a non-compliance on previous inspections on the 30 April 2025 and 11 September 2025 and actions put in place failed to prevent a reoccurrence. (4) Evidence for one adult file reviewed did not confirm certification of a major award at level 5 or above in early childhood care and education on the national qualification framework, or qualifications deemed by the Department of Children, Equality, Disability, Integration and Youth (DCEDIY) to meet the regulatory requirement. Supporting documentation submitted (2) (c) (d) No Evidence submitted due to the staff member no longer working in the service. (4) Evidence of qualifications submitted. Summary Comment The inspector has reviewed the actions and evidence submitted. The non-compliance identified under regulation 9 has been adequately addressed
11 March 2026
Dunfanaghy Community Playhouse Ltd, Dunfanaghy · Regulation 9 — Management and recruitment
- One reference was not on file for one adult
- One reference had no evidence of validation
- There was no Police vetting on file for one adult whose employment record indicated they had lived outside of the state for a period of over 6 months while over 18 years of age
- The above procedures were not carried out before two adults were employed in the service
- There was no qualification on file for one adult
Provider's corrective action:
- 1. Reference was obtained. 2. Reference has been validated. 3. References and vetting will be obtained in advance of staff member starting in the service. 4. Police vetting obtained from one jurisdiction; a second application is in progress for another jurisdiction. 5. Qualification has been located
4 March 2026
Saimer Community Childcare Group Ltd, Ballyshannon · Regulation 9 — Management and recruitment
- (2) (a) (b) (d) One staff member did not have the required International Child Protection Certificate available. It is acknowledged a basic disclosure was available for the staff member. One adult employed on the Community employment scheme did not have the following on file, • Identification • CV • References on file from previous employer or reputable source. • It could not be established if one adult required international police vetting due to no CV available
Provider's corrective action:
- (1) The staff member was instructed to apply for the International Child Protection Certificate urgently. Introduced a strict pre-employment check: no staff member can begin regulated work without valid certification. Assigned responsibility to a designated staff member (e.g. Safeguarding Officer/HR) to monitor compliance. Set up automated reminders for certificate renewal and outstanding applications. Updated the organisations safeguarding policy to reinforce mandatory certification requirements. Conducted staff awareness/training sessions on safeguarding compliance and documentation. (2) The required documents were in place and on file. However, the file was not clearly labelled (missing name tab), which led to it being overlooked during the check. The correct file was located and verified, confirming compliance. The file was immediately labelled correctly with the staff member’s name. All staff files were reviewed to ensure proper labelling and organisation
26 February 2026
Cara Children's Centre, Letterkenny · Regulation 9 — Management and recruitment
- • No references from either previous employers or (b) from reputable sources was on file for two staff members. (c) • An immediate action notice was issued to the registered provider on 10th March 2026 in relation to no Garda Vetting available for one staff member. An adequate response was received from the registered provider on 11th March 2026. The required Garda vetting was received by the inspector on 11th March 2026
Provider's corrective action:
- All references have been received from reputable sources and verified by the Childcare Manager. The Childcare manager will use the Referee Verification form for every new staff member, student, volunteer in the future. (c) Garda vetting (dated 05/04/2025) was sent to inspectorate. A reminder is set for 3 months in advance of all staff member’s Garda Vetting expiry dates
24 February 2026
Shelly's Childcare Ltd., Buncrana · Regulation 9 — Management and recruitment
- There was no police vetting on file for one adult whose employment record indicated they had lived outside of the state for longer than six months as an adult
Provider's corrective action:
- Police Vetting obtained for one adult. In the future we will ensure if an employee has lived out of the state for longer than 6 months, we will obtain vetting from that country
17 February 2026
Creeslough Community Childcare Services Ltd, Creeslough · Regulation 9 — Management and recruitment
- 1. There were no police vetting on file for two adults whose employment records indicated they had lived outside of the state for longer than six months as adults. 2. It could not be determined if police vetting was required for one adult due to gaps in the employment record
- 3. There was no qualification held on file for one adult who required it
Provider's corrective action:
- 1. Police Vetting obtained for two adults. 2. Employment record updated to ensure no gaps. 3. Qualification for one adult added to file
13 February 2026
Nursery Lane Playgroup Limited, Lifford · Regulation 9 — Management and recruitment
- (2) (a) Four references were not on file for two staff. Four references were not on file for two students. Two references were not on file for one contractor. Three references from previous employers were not validated for three staff. (b) One reference from a reputable source was not validated for one staff. (c) One Garda vetting disclosure was unavailable for one adult. An immediate action notice was issued to the registered provider. (d) One staff had lived in a state other than the State for a period of longer than 6 consecutive months as an adult. Police vetting was not on file for this staff member on the day of inspection. (4) Documentary evidence was not available on the day of inspection to confirm that 2 staff employed to work with children, held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- All staff records were reviewed to confirm their appropriateness and presence in the files. The Garda vetting for one staff member was saved on the service computer and had not been photocopied or filed in the staff folder. The files are now present in the appropriate staff folders. Staff documentation will be thoroughly checked and regularly reviewed to ensure compliance. All documentation will need to be checked and passed before employment begins or students start their placement. The registered provider has assured that they have reviewed and updated their Garda vetting policy
12 February 2026
Ionad Curam Paistí t/a Spraoi Le Chéile, Dungloe · Regulation 9 — Management and recruitment
- (2) (a) (b) 1. Five references had no evidence of validation. 2. There were no second reference on file for five of the adults. 3. One adult had no references on file. (2) (d) International police vetting was available for three adults who had resided outside of the state for a period of six consecutive months or more as an adult, however there was no police vetting on file for one adult who required it
- Seventeen adults had attained major awards in Early childhood care and education at level 5 or above on the national framework of qualifications, or qualifications deemed by the Department of Children, Disability and Equality (DCDE) to meet the regulatory requirement. However, there was no qualification held on file for one adult who required it
Provider's corrective action:
- All references have been obtained and verified
- International police vetting is now on file
- Qualifications of staff have been added to the staff files
4 February 2026
Amanda's Cots'N'Tots Creche, Clonmany · Regulation 9 — Management and recruitment
- 1. Twenty-six written references from previous employers were available for sixteen of the staff and six written references from reputable sources were available for four of the staff. However, 15 of these references had no evidence of validation. 2. There were no references on file for three of the staff
- 3. The required vetting procedures were not carried out prior to ten staff being appointed in the service
Provider's corrective action:
- 1. The references have now been validated. 2. References obtained for three staff. 3. The recruitment policy has been updated to include all procedures must be carried out before new staff are appointed
3 February 2026
Glen Outdoor, Letterkenny · Regulation 9 — Management and recruitment
- Four references in respect of one staff member and one student had not been validated by the registered provider prior to the adults working directly with the preschool children
Provider's corrective action:
- In a written response the registered provider stated: References were immediately obtained and validated all outstanding references for the adults identified in the report. Reference checks were reviewed to ensure they were satisfactory and appropriately documented. Confirmation has been placed on each personnel file to verify that references have now been checked and validated in line with regulatory requirements. The manager will review and sign off on personnel files prior to start dates. Personnel files will be audited quarterly to ensure ongoing compliance with regulatory requirements
29 January 2026
Kiddlywinks CC Limited, Ballintra · Regulation 9 — Management and recruitment
- (1) International police vetting was required for one staff who had lived outside of the country for longer than six months. (2) Validated reference on file for one staff member, however there was no date on the validated reference
Provider's corrective action:
- (1) I have contacted the staff member who hasn’t been actively working here in the last 6 months and is still not working here. However, in the case that we do need the said staff member I have contacted her asking her to get her international police vetting. She has responded saying that she has contacted the embassy. To be sure to look at every country the person has previously lived in and get then to give me the police vetting for the said documents. (2) We the management have gone through all the staff references and ensured they are signed and dated before the start date thoroughly check through the paperwork to ensure all is signed and dated by management as part of the recruitment process
8 January 2026
Naíonra Phádraig Dobhar, Leitir Ceanainn · Regulation 9 — Management and recruitment
- (d) Police vetting was available for one adult who had lived outside of the state for a period of longer than six months. However, it could not be determined if Police Vetting was required for a second adult due to gaps in the employment record
Provider's corrective action:
- The CV for one staff member was updated to ensure there were no gaps in the employment redcord
29 November 2025
Fairytales Day Care, Letterkenny · Regulation 9 — Management and recruitment
- (2) (a) (b) A written reference on file for one student had not been validated
- Following review of records available for the registered provider, it could not be determined if they held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- Registered provider spoke via telephone and validated the reference. Once reference is submitted, validation will occur immediately. Registered provider obtained a letter of recognition from DCDE in relation to her qualification. Letter of recognition will be sought if required
27 November 2025
Little Twigs & Forest Friends, Buncrana · Regulation 9 — Management and recruitment
- (2) (a) (b) There were no written references available on file for the student
Provider's corrective action:
- Student has provided two written references which have been verified and filed. We will ensure any student joining us for work experience has provided two written references which we will verify before they begin
21 November 2025
Hilltop Academy, Buncrana · Regulation 9 — Management and recruitment
- On the day of inspection, it could not be determined if ten written references on file for five of the adults, from either a previous employer or a reputable source were validated, as no documented evidence was available
- A fully completed employment history was not available for 3 adults, on the day of inspection. In these instances, it could not be determined if police vetting from another state was required
- There was no evidence available for one adult to demonstrate that the minimum requirement of a major award at level 5 or above was held
Provider's corrective action:
- (2)(a)(b) Updated staff Recruitment Policy and Recruitment Policy – Preventative Actions, Oversight and Governance Statement document was added to Policies and Procedures Appendix. The policy has been updated and put into practice; all current employee records will be further revised as well as ensuring to follow this policies protocols for future recruitment
- Ensure that in a case of an employee taking a break from employment, that it is identified, and is evidenced on the persons curriculum vitae
- All staff qualifications have been attached
13 November 2025
Raphoe Community Playgroup Co. Ltd, Raphoe · Regulation 9 — Management and recruitment
- (a)(b) 1. Two of the required references were not on file in respect of one of the adults. (d) 2. Police vetting was not available for one adult who had lived outside of the state for a period of longer than six months
- The above procedures were not carried out before the adults commenced working with the children in the service
Provider's corrective action:
- 1. Two references were obtained for one adult. 2. Police vetting has been applied for. 3. Vetting procedures will be carried out before any new staff member starts in the service
11 November 2025
First Steps Playgroup, Letterkenny · Regulation 9 — Management and recruitment
- (d) 1. It could not be determined if police vetting was required in respect of two staff members due to gaps in the employment record. 2. Police vetting was not available for one staff member who had lived outside of the state for a period of longer than six months
Provider's corrective action:
- 1. The employment records were updated. 2. Police vetting is in the process of being applied for
6 November 2025
Naíonra an Tearmann, Leitir Ceanainn · Regulation 9 — Management and recruitment
- Following review of the staff files, it could not be determined if one staff member held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications. Documentation available for review outlined provisional results from the college
Provider's corrective action:
- A substitute Teacher who was in their third year of Degree was awaiting a confirmation letter from the DCEDIY and has since received the confirmation that her qualification meets the requirement. We will ensure that all teachers have their confirmation letter once employment commences in future
6 November 2025
Newtowncunningham Community Playgroup Ltd, Lifford · Regulation 9 — Management and recruitment
- 1. One of the references held on file had no evidence of validation. 2. Two references in respect of two adults were not available
Provider's corrective action:
- 1. Reference validated. 2. References obtained and validated
5 November 2025
Naíonra Fhanada Tír na nÓg, Leitir Ceanainn · Regulation 9 — Management and recruitment
- Following review of the staff files, it could not be determined if one staff member held an appropriate childcare qualification at Level 5 or above on the National Framework of Qualifications. Documentation available for review outlined provisional results from the college
Provider's corrective action:
- One staff member was a substitute teacher and although in her third year of degree was awaiting a letter confirmation from DCEDIY, and has since received the same. We will ensure that the letter of confirmation is received once employment commences
4 November 2025
Little Rascals Community Playgroup CLG, Fanad · Regulation 9 — Management and recruitment
- (2) (a) (b) The registered provider did not ensure that all vetting procedures had been carried out to ensure that all adults working in the service are suitable. • A second written, validated reference was not available for the student. • The two written references on file for one staff member were not validated
Provider's corrective action:
- A second reference was received and validated for the student. Two written references were Validated for the staff member. Ensure that all staff, students and volunteers have the correct and relevant documents before starting in the setting. A checklist is now situated in the back of the policy folder
4 November 2025
Rainbow Nursery School, Letterkenny · Regulation 9 — Management and recruitment
- The following vetting information was not available on the day of inspection: (a) Written validated references from past employers, or from a reputable source in the case of no previous employer for two adults. (d) It was not possible to ascertain if police vetting from the police authorities in another state was required for three adults
- It could not be determined if the procedures specified above in paragraph (2) were carried out prior to any person being appointed, assigned or allowed access to or contact with a child attending the pre-school service as a start date for employees was not available on the day of inspection
Provider's corrective action:
- In a written response the registered provider stated: (2) (a) Written validated references have been sourced for the two adults and added to the person’s file. Staff folders Have been updated which includes a checklist so all vetting requirements are in place. (2) (d) Employment records have been updated. A checklist is now in place
- Recruitment and Garda Vetting policy has been updated which states that a person will not be appointed or allowed access to children prior to vetting being completed. A person has been recruited who’s responsibility it will be is to ensure vetting is all completed
3 November 2025
Clever Kids Pre-School, Kerrykeel · Regulation 9 — Management and recruitment
- (c) Following review of staff files, it was found that there was no Garda vetting on file for one staff member. An immediate action notice was issued to the registered provider on 03 November 2025 in relation to no Garda Vetting available for one staff member. An adequate response was received from the registered provider on 04 November 2025
Provider's corrective action:
- Non-vetted member of staff left our setting immediately and is no longer employed. Vetting applied for on 3rd November 2025. Apply for vetting well in advance of staff member starting or being re- vetted as there is a long delay time in being vetted
23 October 2025
Donegal Kiddies Corner Malin Community Playgroup, Malin · Regulation 9 — Management and recruitment
- The following vetting information was not available: (a) One written validated reference from past employer or reputable source was not available for one adult
Provider's corrective action:
- The registered provider stated, Staff references are now validated. Going forward any future new staff have their references validated
22 October 2025
Buncrana Community Playgroup, Buncrana · Regulation 9 — Management and recruitment
- (2) (a) (b) A second reference on file for the one student was not validated
Provider's corrective action:
- Reference for student was sought and validated and forwarded to inspector on 23/11/2025. Going forward all students will have 2 validated references on file
21 October 2025
LMNO Childcare, Letterkenny · Regulation 9 — Management and recruitment
- 1. One reference was not on file for one of the adults. 2. Six of the references on file were not validated. 3. One of the references on file was from a previous employment not listed on the employment record in respect of one adult
- It could not be determined if police vetting was required for one adult due to the absence of an employment record. (2)(a)(b) and (2)(d) were non-compliant on the last inspection dated 19 November 2024. Preventative actions submitted by the registered provider in respect of the previous noncompliance failed to prevent a reoccurrence
Provider's corrective action:
- 1. Reference obtained. 2. References validated. 3. CV updated to include reference
21 October 2025
St. Oran's Community Pre-school, Buncrana · Regulation 9 — Management and recruitment
- (2) (a) (b) The registered provider did not ensure that all vetting procedures had been carried out to ensure that all adults working in the service are suitable; • The validation process had not been carried out on a total of 4 written references available on file. • There was no second reference available on file for one student
Provider's corrective action:
- Two validated references submitted. Reference for the student submitted. All staff files will be updated annually to ensure correct information is provided
29 September 2025
Little V.I.P’s Preschool, Killybegs · Regulation 9 — Management and recruitment
- 1. One written reference on file for one adult was from a source other than any of the past employments that were detailed in their employment history. References from sources other than a past employer are to be considered only where there has been no past employments. 2. One written reference had no evidence of validation. (2)(d) It could not be determined Police Vetting for one adult was required due to gaps in the employment record. (4) There was no qualification on file for one adult. Action submitted by the Registered Provider
Provider's corrective action:
- 1. Reference submitted. 2. Validated reference submitted. 3. Police vetting submitted. 4. Qualification submitted
22 September 2025
Quigleys Point Community Playgroup, Lifford · Regulation 9 — Management and recruitment
- (2)(d) Police Vetting for one adult who had lived outside of a state for longer than six months over the age of 18 was not available. Action submitted by the Registered Provider
Provider's corrective action:
- Police vetting obtained. In future all required vetting reports will be required before a position is filled
11 September 2025
Convoy Community Playgroup Ltd, Convoy · Regulation 9 — Management and recruitment
- 1. Four written references were not available in respect of three of the adults. 2. Five of the references that were available were not verified
- 3. International police vetting was not available for one adult who had lived outside of the state for a period of longer than 6 consecutive months
- 4. The above procedures were not carried out before persons were appointed, assigned or allowed access to or contact with a child attending the pre-school service
Provider's corrective action:
- 1. References were obtained. 2. References were verified. 3. International police vetting was obtained 4. A recruitment checklist has been implemented to ensure all vetting procedures are carried out prior to any adult engages employment
18 July 2025
Niall Mor Childcare Centre, Killybegs · Regulation 9 — Management and recruitment
- 1. Four of the available references were not validated. (d) 2. Police vetting from the police authorities in another state was available for two adults who had lived outside the state for a period of six consecutive months or more. However, one Police vetting from another state required translation and this was not available. 3. Police vetting was not available in respect of one adult who had lived outside of the state for a period of six consecutive months
Provider's corrective action:
- 1. All references have been validated and will be validated upon receipt in future. 2.Translation has now been obtained. In future, we will ensure translation is received and verified. 3. Police vetting was obtained for one adult. In future, gaps in employment records will be investigated and rectified
24 June 2025
Little Dreamers, Letterkenny · Regulation 9 — Management and recruitment
- (2) (a) (b) There was no references on file for one staff member and no second reference on file for a second staff member. (d) International police vetting from the relevant state was not available for one staff member
Provider's corrective action:
- (2) (a) (a) All copies of references have now been obtained. Going forward, management will ensure that all references will be relevant and available for inspection. (d) International vetting for one of the member of staff has now been obtained and translated. Management will ensure that all staff that need international vetting is applied for immediately
17 June 2025
Bright Beginnings Pre-School, Carndonagh · Regulation 9 — Management and recruitment
- (2) (a) There was no second reference on file for one staff member on the day of inspection. It is acknowledged that the reference was submitted to the inspectorate the following day, however it had not been validated by the service
Provider's corrective action:
- (2) (a) The reference was validated and evidence submitted. Management will regularly review the staff files to ensure they are compliant
9 June 2025
Naíonra Ghleann Cholmcille, Gleann Cholm Cille · Regulation 9 — Management and recruitment
- (2) (a) The two past employer references on file for one staff member were not validated by management
Provider's corrective action:
- (2) (a) References have been signed and verified by CNNGT development officer. The development officer been on supervision visits and has checked over each of the files in the staff folders to ensure they are signed and validated this will continue in the future
4 June 2025
Milford Community Playgroup Ltd, Milford · Regulation 9 — Management and recruitment
- (2) The following vetting information was not available: (a) Eight written validated references from past employers for 5 adults. There was no Identification on file for one adult that worked in the service. (d) There were insufficient details on file for five adults to demonstrate the requirement or otherwise with regards to police vetting from other jurisdictions
Provider's corrective action:
- All information is now on file and will be inspected by management
3 June 2025
Shining Stars, Letterkenny · Regulation 9 — Management and recruitment
- 1 (a)(b)(c) The designated person in charge was not on the premises on the day of the inspection and confirmed to the inspector that they are not on the premises on a daily basis. No one had been appointed to deputise in their absence. 2(a)(b) Two of the references required were not on file
Provider's corrective action:
- 1. The PIC has been changed since the inspection- CIC was submitted and it has been approved that a new Person in Charge has been appointed. 2. One staff has obtained her second reference. We are waiting for the other staff to submit her reference as she is currently on leave. We will ensure all reference are in place before staff start in service
29 May 2025
Clares Little Stars Preschool Ltd, Ballybofey · Regulation 9 — Management and recruitment
- (d) Police Vetting for one adult who had lived outside of a state for longer than six months over the age of 18 was not available
Provider's corrective action:
- The registered provider submitted a response on the 03/07/2025 outlining the attempts to obtain police vetting for one adult. The registered provider stated that all vetting will be carried out prior to recruitment in the future
27 May 2025
Ramelton Community Playgroup Ltd, Ramelton · Regulation 9 — Management and recruitment
- 2 (d) International police vetting for one staff member who had lived out of the country for six consecutive months had not been obtained
Provider's corrective action:
- The register provider received US Police clearance. All future staff will be supported to apply for international police checks if required
27 May 2025
Tir na nOg Naionra, Donegal Town · Regulation 9 — Management and recruitment
- (2) (a)(b) One of the four references from a past employer or a reputable source was not available for one adult that was working directly with the children. (d) It could not be determined if police vetting from other jurisdictions were required in respect of one adult due to the absence of an employment record
Provider's corrective action:
- 1. I have followed up on the missing reference listed on the staff members CV and she has brought it in. I have verbally confirmed the reference. I have drafted a tick box cover sheet for each CV, this will make it immediately obvious, at a glance, that everything has been done. 2. Staff member has updated her CV and all dates are accounted for and run consecutively without any gaps. This will be part of the tick box cover sheet mentioned above
9 May 2025
Ready Steady Grow Childcare Centre, Ballybofey · Regulation 9 — Management and recruitment
- (4) It could not be determined if one adult who provided direct care to the pre-school children had achieved the required qualification in early childhood care and education as no certification was available on the day
Provider's corrective action:
- Staff members will not commence working directly with children until all necessary information regarding their qualifications has been obtained. The registered provider has confirmed that, prior to any staff member engaging in direct care, either the official qualification certificate or a confirmation letter of recognition from the Department of Children, Equality, Disability, Integration and Youth will be secured
6 May 2025
Playdays Community Childcare CLG, Malin Head · Regulation 9 — Management and recruitment
- (2) (a) (b) 1. The source of the second references on file for two staff members could not be determined as they were not on headed paper, and they did not give sufficient information on their relationship with the staff member. 2. Two of the references on file for two staff members were not validated. (d) International police vetting from the relevant state was not available for one staff member whose employment record indicated they required it. A document was provided as evidence of international police vetting for a second staff member however, this was not translated and therefore could not be accepted. (4) It could not be determined from the information provided that one staff member had obtained a major award in Early childhood Care and Education at Level 5 on the National Qualifications Framework or a qualification deemed by the Minister to be equivalent
Provider's corrective action:
- (2) (a) (b) 1. No response 2. The references were validated, do this straight away. (d) Didn’t actually realise the translation was needed but was sent on then, all new information. Do this straight away. (4) Application was re made, do this straight away
15 April 2025
Fairytales Day Care Ltd, Milford · Regulation 9 — Management and recruitment
- (2) (a) (b) 1.One written and validated reference was not available for one adult in the service who had previous past employment. 2. It could not be determined if a second reference on file for one adult in the service had been validated
Provider's corrective action:
- 1. Immediate action was taken. A written reference was provided and validated later on the day of inspection. The registered provider has stated they will be ensuring all staff flies are checked and up to date. 2. All staff files references have been checked over and all validations have taken place. The registered provider has stated once they receive a reference it will be immediately validated
1 April 2025
Learn and Play Preschool Letterkenny CDP, Letterkenny · Regulation 9 — Management and recruitment
- (2) (a) (b) 1. There were no references on file for one staff member and a second reference was required for another staff member. 2. Two references on file for two staff members were not validated. (c) Evidence of Garda vetting disclosure was not available for two staff members employed in the service as part of an employment activation programme. An Immediate Action Notice was issued on 02 April 2025 in response to the breach of Regulation. (d) 1. Confirmation of appropriate international police vetting was not available in respect of one staff member. It is acknowledged that documentation in respect of police vetting was available on the day of inspection, however this could not be accepted as an International Child Protection Certificate (ICPC) was required for this employee who was recruited after 2012 when the ICPC was introduced. 2. There was no record of employment on file for one staff member and significant gaps in the employment record of another staff member, therefore the requirement for international police vetting could not be determined
Provider's corrective action:
- (2) (a) (b) 1. The missing references have now been obtained and added to the staff members personnel file A full review of all current staff files was conducted to ensure references are on file for every employee. A recruitment check list has been introduced which includes mandatory verification of two written references. Staff involved in recruitment will complete a refresher training on Tusla recruitment requirements and documentation standards. 2. The staff members references has now been retrospectively validated by directly contacting the referee All staff files have been reviewed to ensure references are properly validated and documented. Internal audits of staff files will be conducted quarterly to ensure ongoing compliance. A new step has been added to the recruitment process requiring all references to be validated via direct phone call and recorded using a standard reference validation form. (c) Both staff members were immediately removed from duties involving children until Garda vetting was completed and clearance received. A new system for Garda vetting is in place to speed up the process and reduce delays. Garda vetting has now been complete for both staff. All recruitment files must now be signed off by the service manager. A file audit will be completed every quarter. The service will follow the policies stating no staff member may start work until garda vetting is confirmed. (d) 1. International police vetting has been obtained. 2. The missing employment record has now been obtained and filed appropriately in the staff members file. All existing staff files have been reviewed to ensure employment records are on file. A personnel file checklist is now in place
19 March 2025
Naíolann Ghaoth Dobhair, Leitir Ceanainn · Regulation 9 — Management and recruitment
- (2) (a) (b) 1. There were no references on file for one staff member. (d) International police vetting was not on file for one staff member whose employment record indicated they had lived outside of the jurisdiction for a period greater than six months
Provider's corrective action:
- (2) (a) (b) 1. Two references were obtained for the staff member. Gowing forward, management will ensure that two references are on file prior to the start date. (d) International police vetting was obtained for the staff member. Management will check all early educators and other staff to ensure they have not worked outside the country for more than six months. This will also be included as a question on the induction form
12 March 2025
Shelly's Childcare Service, Buncrana · Regulation 9 — Management and recruitment
- (2) The following vetting information was not available: (a) (b) Written validated references from past employers for 4 adults, or in the case where past employer references are not available, a written reference from a reputable source. (4) One of the adult files did not contain evidence of a major award at level 5 or above in early childhood care and education on the national qualification framework, or qualifications deemed by the Department of Children, Equality, Disability, Integration and Youth (DCEDIY) to meet the regulatory requirement
Provider's corrective action:
- (2)(a)(b) A copy of written validated references from past employers for 4 adults or in the case where past employer references are not available, a written reference from a reputable source have been sourced and submitted, (4) Evidence of a major award at level 5 or above in early childhood care and education for one adult has been sourced and submitted. All documents required are now on file, going forward we will ensure that we have these all on file and will be double checked by both managers to ensure same
11 March 2025
Blossom Academy, Greencastle · Regulation 9 — Management and recruitment
- The following vetting information was not available: (a) Five written validated references from past employers for four adults were not available. Four written validated references were available for three adults; however, it was not possible to ascertain if they had been validated. (d) It was not possible to ascertain if police vetting from the police authorities in another state was required for eight adults
Provider's corrective action:
- (a) References from past employers are now on file and have been validated. Checklist in place for management to complete with new staff members to prevent reoccurrence in the future. (b) CVs were updated to identify any gaps in employment to show that no police vetting is required for current staff members) Check CV’s for any gaps in employment and question any gaps to identify any requirement for police vetting
5 March 2025
Rosie and Jim's Playschool, Castlefin · Regulation 9 — Management and recruitment
- (a) Two references on file for one adult were not from the most recent employer, as evidenced by the employment history
Provider's corrective action:
- A more recent reference in respect of the employee has been obtained. The registered provider will make sure that references are from the most recent employer if possible
20 February 2025
Colmcille Creche, Moville · Regulation 9 — Management and recruitment
- (b) The registered provider did not ensure at all times that there was a person in charge or deputy person in charge on the premises at all times. A sample of the roster demonstrated that in the previous four weeks neither the person in charge nor deputy person in charge was always available on the premises each day
- (c) Garda vetting for one adult was not available on the day of inspection. An immediate action notice was issued. It is acknowledged that the Registered Provider gave assurances to make an application, and in the interim the person would not be in direct contact with children
- Evidence of one adult holding a major award at level 5 or above in early childhood care and education on the national qualification framework was not available on the day of inspection
Provider's corrective action:
- (1) (b) The service provider will ensure that a person in charge or deputy person in charge will always be on the premises. This will be achieved by ensuring that the rota always includes the person in charge or the deputy, throughout the day, to ensure the non-compliance does not re-occur. The rota will be organised to reflect the above position, and a photo is attached to demonstrate the corrective action. The rota was implemented immediately to demonstrate that the corrective action is achieved. The person in charge will ensure that either herself or the deputy are on the schedule each day. This corrective action is implemented immediately and demonstrated in the attached photo of the roster. The service recognises the non-compliance and has implemented the corrective action above. To avoid re- occurrence of the above non-compliance the service provider will ensure that herself or the deputy person in charge are always present and the schedule will be compiled with that in mind. (2) (c) The Garda vetting for all staff was applied for on commencement of employment by the service provider, failure to assess or update this resulted in the above non-compliance. I immediately addressed this non-compliance by applying for all staff vetting renewals last month on the same day, not only the one that wasn’t available. I recognise that there was no procedure identified by myself to address compliance until now. The service provider has set a reminder to renew vetting applications in advance of expiry and in accordance with the 3-year rule to achieve a measurable target. This will also be done to ensure any new staff have their vetting renewed after their initial start date. The vetting for all staff currently employed has been renewed and a reminder has now been set in advance of the expiry of the existing vetting to ensure the non-compliance does not re-occur. The goal is to avoid the non-compliance re-occurring, so by setting a reminder for the month prior to expiry the service provider will be reminded to renew the vetting for the staff currently employed. The above corrective actions have been implemented immediately, and evidence of the new vetting is attached along with the reminder. The service provider has renewed all vetting for staff currently employed in the service and in addition has set a reminder in advance of the expiry date of the renewed vetting to ensure that the non-compliance does not re-occur. (4) The service provider has an electronic copy of the level 5 qualification for the adult in question but did not have the hardcopy on site. The service provider has attached the qualification for evidence. The service provider has printed the electronic version and added it to the hardcopy file. The qualification is held electronically but will also be added to a hard copy folder in the creche. The goal is to avoid the non- compliance re-occurring, so by having access to the electronic version and the hardcopy the non- compliance should not re-occur. The above corrective actions have been implemented immediately, and evidence of the qualification is attached. The service provider will have a hard copy and electronic copy available for inspection
14 February 2025
Naíonra Chnoc Fola, Leitir Ceanainn · Regulation 9 — Management and recruitment
- (2) (a) The second reference on file for one staff member was from the current service. A review of the staff members employment record demonstrated that they had past employment outside of the current service therefore a reference from the most recent past employment was required for this staff member. (4) It could not be determined from the information provided, that one staff member employed in a relief capacity in the service had obtained a major award in Early Childhood Care and Education at level 5 or above on the National Framework of Qualifications
Provider's corrective action:
- (2) (a) We obtained a further reference from the file in the main office and have added this to the file in the service. We will ensure that if staff have worked elsewhere that a reference will be provided by a different provider as requested in future. (4) The staff member is in her third year of BSC Hons Eary Years Degree Programme in ATU Letterkenny. The college provided a summary of the qualifications and stated that these where in line with a level 6 QQI qualification. As required by the DCEDIY list of recognised qualifications. We have asked the staff member to apply to the DCEDIY for further clarification and share a copy upon receipt of the same
13 February 2025
Desertegney Preschool CLG, Buncrana · Regulation 9 — Management and recruitment
- The registered provider did not ensure the following vetting information was available on the day of inspection. (a) One written validated reference, from a past employer was not available for one adult. (d) (i) Police vetting from police authorities in another state was not available for one adult, who had lived outside the state for a period of six consecutive months or more. (ii) It was not possible to ascertain if police vetting from the police authorities in another state was required for one adult
Provider's corrective action:
- The registered provider has stated that
- (a) Both references are now on file, and both have been validated by Manager. (d) (i) Previous police vetting paperwork could not been found. New vetting has been applied for. (ii) Staff have only lived in Ireland and England
11 December 2024
Laugh and Learn Childcare, Quigley'S Point · Regulation 9 — Management and recruitment
- (2) Validation of references was required in respect of the following, • Four previous employer references • Two reputable source reference
Provider's corrective action:
- References have now been checked and validated. A check list will be displayed on staff folders to confirm when references have been checked and reviewed
28 November 2024
Child Led, Donegal · Regulation 9 — Management and recruitment
- (2) (a) (b) There was no reference on file from their most recent past employer for one staff member. It is acknowledged that there were two validated references on file for the staff member, however the requirement for one of these to be from the most recent past employer was not met
Provider's corrective action:
- (2) (a) (b) The reference was obtained. We have a two-step check list in place. The first is used at interview stage and the second checklist is once a successful interview candidate has been offered and accepted employment. We tick the check list once all relevant documents are checked and received, and copies taken if required. The two step process of checking documentation for staff means no documentation can be missed from interview stage to employment. A staff member will only commence their working role when all required documentation and ID has been received
7 November 2024
Little Learners Montessori (Glenties), Glenties · Regulation 9 — Management and recruitment
- (2) (a)(b) While it is acknowledged that there were two references on file for one staff member, neither of the references were from the person’s most recent past employer as required. There was also no validation on either reference
Provider's corrective action:
- (2) (a) (b) A reference has been received from the previous employer and is kept on file. Management will make sure that all references are correct and are from last employer when a new staff member is starting
5 November 2024
Magic Minds Pre-School and Early Years Services, Inver · Regulation 9 — Management and recruitment
- (2) (a) (b) It could not be determined if the two references on file for one staff member were from past employers as there were no past employers listed on their employment record. The second reference on file for one staff member was from a source other than their most recent past employer or a past employer listed on their employment record. (2) (d) It could not be determined if police vetting was required for one staff member as there was significant gaps in the employment history detailed on their curriculum vitae
Provider's corrective action:
- (2) (a) (b) (d) All CV’s have been updated. I was unaware beforehand that the references had to be most recent, now I am aware I will ensure when looking for references in future that they are most recent. Management will check staff files on a yearly basis before restarting in September
1 October 2024
Little Acorns Full Daycare, Buncrana · Regulation 9 — Management and recruitment
- (d) One staff member did not have enough detail on their CV to determine if international police vetting was required. (4) While it is acknowledged that there was evidence on file to demonstrate that two adults had participated in relevant training, a certificate award in Early Childhood Care and Education was not available on the day of inspection for two staff members
Provider's corrective action:
- (d) CV was updated to reflect locations of previous employment. (4) Poof of qualifications were provided
30 May 2024
Glenties Community Playgroup Ltd, Glenties · Regulation 9 — Management and recruitment
- (2) (a) (b) There was two references on file for one staff member, however both references were relating to time spent in the same employment. A second reference from an additional employer is required to meet the requirements of the regulation. (d) There were significant gaps in the employment history of one staff member therefore the requirement for international police vetting could not be determined
Provider's corrective action:
- (2) (a) (b) I have reviewed the staff file. Requested a reference from her previous employer. A checklist template has been created to avoid this occurring again on staff files. (d) The staff member has updated their curriculum vitae. We have reviewed this to ensure that police vetting was not needed with this particular staff member. Reviewing curriculum vitae to ensure no gaps are present
16 May 2024
Drumkeen Community Childcare, Ballybofey · Regulation 9 — Management and recruitment
- (2) (a)(b) Two of the references on file for two employees were from sources other than a past employer or a source other than a past employer. (4) There was no evidence of file to demonstrate that one staff member had obtained a major award in Early Childhood Care and Education at level 5 or above on the National Framework of Qualifications or equivalent
Provider's corrective action:
- (2) (a) (b) The reference was sought. Ensure staff who have not been in employment, have a more suitable reference rather than a character reference. (4) The letter from the Department has since arrived. In future, staff will not be able to commence employment until the fast-track application is received
5 October 2023
Magic Moments Playschool, Buncrana · Regulation 9 — Management and recruitment
- (2) The registered provider did not ensure that, (d) one staff member who had lived outside of the State for a period of longer than 6 consecutive months, provided international police vetting from the police authorities in that state
Provider's corrective action:
- Police vetting has now been applied for and is due to be returned in approximately 4 weeks