Regulation 9 in Cavan
Management and Recruitment: 21 non-compliance(s) in the latest reports we read.
An inspection records what inspectors saw on one day; services respond with corrective actions — how to read this.
24 March 2026
Ballyjamesduff Community Creche, Ballyjamesduff · Regulation 9 — Management and recruitment
- (2)(d) Police vetting was not available for one staff member and one student in the service
Provider's corrective action:
- (2)(d) The staff member has commenced the process of obtaining police vetting. This staff member does not work directly with the children. The student is no longer in the service
5 March 2026
Puddlelane Montessori Playgroup Ltd, Bailieborough · Regulation 9 — Management and recruitment
- (2)(a) The 2 written references for the contracted worker were not validated. (c) Documentary evidence of a Garda vetting Disclosure was not available for the contracted worker. It is acknowledged that the registered provider provided documentary evidence of the confirmation of the original application having been applied for and processed by the vetting bureau. An Immediate Action Notice was issued to the registered provider and an adequate response received. (d) International police vetting was not available for the contracted worker who had lived outside the Irish jurisdiction as an adult for a period of 6 months or more
Provider's corrective action:
- (2)(a) Two written and validated references are on file in the school All regular visitors will now be vetted and have references before entering the service. (c) and (d) The contracted worker who was a regular visitor to the school, is not attending the service with immediate effect. She will return to the service when she is vetted and has all supporting documentation
4 March 2026
Busy Bees Toddlers LTD, Cavan · Regulation 9 — Management and recruitment
- (2) (a) (b) The registered provider did not ensure two written and validated references were on file for two transition year students. The registered provider had not carried out the validation process for two written references on file for one staff member
Provider's corrective action:
- The registered provider obtained character references for both Transition year students and verified as attached. The registered provider has signed and dated the staff references. The registered provider will not take on any more students unless references obtained and verified before they start
24 February 2026
ABC Childcare, Cavan · Regulation 9 — Management and recruitment
- (2)(c) One Garda vetting disclosure was unavailable for one adult. An immediate action notice was issued to the registered provider on 24 February 2026
Provider's corrective action:
- Garda Vetting for new staff member has been applied for and vetting disclosure has been received and forwarded to Tusla. Garda vetting disclosure will be available for all new staff before employment commences so that regulatory compliance is met
22 January 2026
Krafty Kidz Community Childcare, Ballyconnell · Regulation 9 — Management and recruitment
- (d) Evidence of international police vetting for a second country was not available for one staff member in the service who had lived outside the jurisdiction for a period of greater than 6 months
Provider's corrective action:
- (d)International vetting for the staff member has been received and e-mailed to the inspector on the 30th January 2026. All C.V.’s have been reviewed to ensure adequate vetting is in place for all staff members. All managers have been advised that going forward they need to check gaps in staff’s C.V.’s and periods of time they reside outside of the country. At interview stage all applicants will be asked if they have lived outside of the country for any period of time. The interview process has been updated and articulated to all managers
21 January 2026
Little Willows Montessori, Bailieborough · Regulation 9 — Management and recruitment
- (2) (a) (b) The registered provider had not carried out the validation process on four written references for two students. There were no written references available for one student
Provider's corrective action:
- (2) (a) (b) I have got the students 4 references and they are validated. When I get the student references, I will validate them immediately. I have received the 2 references for the one student one work placement and they are validated. I will ask the student to send me their 2 references before they can start their work placement
23 September 2025
Pebbles Childcare, Kingscourt · Regulation 9 — Management and recruitment
- (2)(d) Police vetting was not available for 1 staff member who had resided outside the jurisdiction for a period of more than 6 consecutive months as an adult. (4) One member of staff did not have the required childcare qualification
Provider's corrective action:
- (2)(d) The staff member has tried on various occasions to obtain police vetting with no success. In future staff members requiring police vetting will not commence employment until the vetting is obtained. (4)The registered provider will not employ any staff member until they have completed a full childcare qualification
29 July 2025
Blacklion Childcare Services, Blacklion · Regulation 9 — Management and recruitment
- (2) (a) (b) Three adults had no validated references on file on the day of inspection. (2) (c) An immediate action notice was issued on the day of inspection as one adult present had no garda vetting and was working directly with the preschool children. A response submitted by the person in charge acting on behalf of the registered provider gave assurances that the person without garda vetting will not be working directly with children until garda vetting is secured. (9) (3) The procedures had not been completed prior to an adult having access to a preschool child in relation to four adults employed in the service. (d) International police vetting was not available for one adult who had lived outside the state for a period of longer than six consecutive months. It could not be determined if international police vetting was required for two adults due to the absence of an employment record
- There was no qualification on file for one adult who worked directly with preschool children
Provider's corrective action:
- In a written response the registered provider stated: (9) (2) (a) (b) All staff now have validated references on file. New staff will be unable to start until they have two written references sent over and validated by the manager. (2) (c) Management had told member of staff that day to leave the workplace and will not be able to attend back until Garda Vetting has since come through and that adult is back at work. We will ensure that no new staff members start in the service until garda vetting is received. (9) (3) All references have been received and validated. This will be completed prior to employment. (d) Management has looked into finding the correct Police vetting for registered provider. Registered provider has recently submitted application for international police vetting via post. We will take careful consideration to thoroughly read through CV’s before employment starts to ensure that there are no gaps and to look to see if they have travelled or worked internationally
- The qualification is currently on file now for the adult. Management will ensure certification will be on file going forward
28 May 2025
Dúanaire Kindergarten, Kingscourt · Regulation 9 — Management and recruitment
- (2)(c) No garda vetting was available for one staff member who did not work directly with the children but had access to the children on a daily basis. An Immediate Action Notice was issued on the 11/06/2025 with a response received which was accepted by the inspectorate. (d) Police vetting was not available for the following: • One new staff member who had resided outside the jurisdiction for a period of more than 6 consecutive months as an adult. • One staff member who had resided outside the jurisdiction for a period of more than 6 consecutive months as an adult. This was found non-compliant on the last inspection on the 29/05/2024 and remained outstanding. (4) One staff member had no documentation to confirm that she had completed a major award in Early Childhood Care and Education. This was a non-compliance on the last inspection on the 29/05/2024 and remains outstanding
Provider's corrective action:
- (2)(c) Garda vetting was received for the staff member and was submitted to the Inspectorate. (d)Application has been made for Police vetting for the 2 staff members. The registered provider will ensure that all staff members have garda vetting and police vetting where required before commencing employment. (4) A letter has been received from the college. Certificates are not awarded until October 2025 and will be forwarded to the inspectorate when received. The registered provider will ensure that all new staff members have a childcare qualification before commencing employment
23 April 2025
Krafty Kidz Daisyhill, Ballyconnell · Regulation 9 — Management and recruitment
- (2)(a) One staff member did not have a second written and validated reference. Three staff members and 2 contracted workers did not have 2 written and validated references. (d) Following a review of the staff files presented and available on the day of inspection, international police vetting was not available for the 2 staff members who had resided outside the jurisdiction for a period of greater than 6 months as an adult
Provider's corrective action:
- (2)(a) and (b) All references have been received and validated. The registered provider will ensure that staff files are accurate and contain all relevant documentation prior to staff member starting employment. International Child Protection Certificates have been applied for, for 2 staff members who have resided outside the jurisdiction for a period of greater than 6 months as an adult. Ensure that Curriculum Vittaes are thoroughly reviewed and applications are complete for ICPC’s prior to a staff member commencing employment
17 April 2025
Cootehill Community Childcare, Cootehill · Regulation 9 — Management and recruitment
- (7) (a) (b) (c) There was insufficient evidence to demonstrate that the staff were appropriately supervised and provided with training and information regarding policies and procedures in the service, which is at variance with the services recruitment policy. For example; • There was no written evidence available to demonstrate that staff inductions have taken place for any newly employed staff or students since the last inspection. This is not in line with the services recruitment policy which states “we keep certain records on our staff members; Completed Induction Form” • It is acknowledged that 1 to 1 support meetings occur with individual staff every 4 to 5 months approx. and records of same are maintained, however recent records were not available for review. • The inspectors were advised by staff that full-service staff meetings are not carried out. The Recruitment policy outlines “The following methods are used to support staff: One to one supervision. Staff meetings. Training. Support Sessions. All meetings (group and individual) will be recorded. All instruction/direction and training of individual staff members will be recorded on the appropriate Training form and placed on the individual staff member’s file.” It is acknowledged that both staff and management advised the inspectors that staff meetings used to be carried out some time ago
Provider's corrective action:
- (7_ (a) (b) (c) An induction with the new staff member that started with us since that last inspection on 3/12/24 has now been completed. Inductions will be completed in a timely manner going forward for any new employees that start with us. The last Support and Supervision meetings were completed between Jan-March 2024. Support and Supervision meetings will recommence in the Summer. One to One Support and Supervision meetings will recommence in the coming months when final term ends and the summer months are a little quieter. Our Policies and Procedures will be amended to show same. Management have discussed recommencing staff meetings. A whole service staff meeting will take place in due course
3 April 2025
Little Ray’s Playgroup, Cootehill · Regulation 9 — Management and recruitment
- (a) (b) A second written reference was not available for one adult. (d) It could not be determined if police vetting was required, as no employment records were available on file for the two new staff
Provider's corrective action:
- (a) (b) The second written reference has now been obtained. (d) Not applicable as employment records demonstrated that the two staff had not lived outside of the state for a period of longer than 6 months, therefore police vetting is not required. For future new staff members, a checklist is now in place for relevant documents
28 March 2025
Mini Me's ECCE and Afterschool, Ballyjamesduff · Regulation 9 — Management and recruitment
- (9) (2) (a) (b) There were no references available on file for one staff member
Provider's corrective action:
- Registered provider request two references and validated both references. R egistered provider will wait for all documents to be available before staff member starts employment
13 March 2025
Small Steps Childcare, Cavan · Regulation 9 — Management and recruitment
- (9) (2) (c) Service specific garda vetting had not been obtained for one staff member. The garda vetting on file was from the staff members recent college work experience placement which took place within the service
Provider's corrective action:
- Garda Vetting had been applied for, but unfortunately the relief staff member has left and will no longer be relief for us. Took note in our new staff folder to always apply for vetting even if vetting has been sourced from the college even when just relief work
12 March 2025
Ciara's Home from Home, Loughduff · Regulation 9 — Management and recruitment
- (9) (2) (d) A review of the 7 employment records on file demonstrated that one adult had lived outside the State for a period of longer than 6 consecutive months. The required police vetting for one adult was not available on file
Provider's corrective action:
- Registered provider asked the one adult to get required police vetting. Registered provider will always make sure every staff member / work experience students have full garda clearance
17 February 2025
Tiny Steps Pre-School, Cavan · Regulation 9 — Management and recruitment
- (2) (d) There was no police vetting on file for one staff member who had lived outside the State for a period of longer than 6 consecutive months
Provider's corrective action:
- Police vetting was obtained for the staff member who lived outside the state. All staff that require police vetting will have police vetting in place prior to commencement of work
31 January 2025
Kiddies Den Montessori LTD, Kilcogy · Regulation 9 — Management and recruitment
- (9) (2) (c) One Garda vetting disclosure was unavailable for one adult. An immediate action notice was issued to the registered provider on 04 February 2025
Provider's corrective action:
- Garda Vetting has been sourced. Registered provider has set a reminder set to update garda vetting every 3 years
12 December 2024
Shercock Child Resource Centre Ltd, Shercock · Regulation 9 — Management and recruitment
- (2) (a) (b) • A second reference for two adults was not available. • Four written references on file were not validated. (d) The required police vetting for two adults was not available
Provider's corrective action:
- (2) (a) (b) A second references for two adults are now on file. Four written references that were not Validated have now been validated. Going forward we are now aware that more information is needed when verifying a reference. Any new references will be documented when carrying out the verification process. All Staff folders have been checked to ensure all relevant information is present. (d) Police vetting has been received for one member of staff. We are awaiting the second staff members international vetting. We will submit the second vetting when received. All staff folders have been checked to ensure all relevant documentation is present. Ensure vetting’s are correct in future
12 November 2024
Clever Clogs, Ballyconnell · Regulation 9 — Management and recruitment
- (2)(a) The following was not available in relation to staff references. One written staff reference was not validated to ensure the suitability of the staff member for their roles
Provider's corrective action:
- The registered provider has conducted a validation check on the said reference. A check system has been put in place by the registered provider with the administrator to double check all files are in order as required
5 November 2024
Bunnoe Playschool, Bunnoe · Regulation 9 — Management and recruitment
- (d) The required police vetting for one adult who had lived outside the State for a period of longer than six consecutive months was not available for inspection. Two employment records on file were incomplete, therefore it could not be determined if police vetting were required for the two adults
Provider's corrective action:
- (d) Staff member applied for police vetting. Management is now aware of police vetting requirements and will ask staff for it to be completed where necessary. Staff members were asked to update CV’s. Any new staff CVs received will be read carefully to make sure that there is no relevant information missing. If information is missing the person will be asked to update their C.V
30 October 2024
Bailie Tots Play School and Creche, Bailieborough · Regulation 9 — Management and recruitment
- (7) (a) There was no written evidence available to demonstrate that staff members had ongoing supervision. Although it is acknowledged that there was a staff handbook there was no written evidence of induction training and that the staff had read and signed off on the services policies and procedures
Provider's corrective action:
- An Induction Pack is now available for all staff members along with the Employee Handbook. It outlines all the policies and procedures including staff training and staff supervision. A staff meeting was held and all staff members received a copy of both documents which they signed off on. The registered provider will ensure that regular team meetings and one to one supervision meetings will be held with all staff and that all new staff will have induction training