Inspection of 17 April 2025 — Inspection Report
Regulation 9 — Management and recruitment
- (7) (a) (b) (c) There was insufficient evidence to demonstrate that the staff were appropriately supervised and provided with training and information regarding policies and procedures in the service, which is at variance with the services recruitment policy. For example; • There was no written evidence available to demonstrate that staff inductions have taken place for any newly employed staff or students since the last inspection. This is not in line with the services recruitment policy which states “we keep certain records on our staff members; Completed Induction Form” • It is acknowledged that 1 to 1 support meetings occur with individual staff every 4 to 5 months approx. and records of same are maintained, however recent records were not available for review. • The inspectors were advised by staff that full-service staff meetings are not carried out. The Recruitment policy outlines “The following methods are used to support staff: One to one supervision. Staff meetings. Training. Support Sessions. All meetings (group and individual) will be recorded. All instruction/direction and training of individual staff members will be recorded on the appropriate Training form and placed on the individual staff member’s file.” It is acknowledged that both staff and management advised the inspectors that staff meetings used to be carried out some time ago
Provider's corrective action:
- (7_ (a) (b) (c) An induction with the new staff member that started with us since that last inspection on 3/12/24 has now been completed. Inductions will be completed in a timely manner going forward for any new employees that start with us. The last Support and Supervision meetings were completed between Jan-March 2024. Support and Supervision meetings will recommence in the Summer. One to One Support and Supervision meetings will recommence in the coming months when final term ends and the summer months are a little quieter. Our Policies and Procedures will be amended to show same. Management have discussed recommencing staff meetings. A whole service staff meeting will take place in due course
Regulation 16 — Record in relation to pre-school service
- • A record of an accident/incident that had occurred in the service did not have the required parental signature. It is acknowledged the incident was relayed to the parent verbally in person. The services policy states “An accident/incident form will be completed and appropriately signed. Parents/guardians will be asked to sign off on the accident /incident report and will receive a copy”
Provider's corrective action:
- The parent was informed verbally by management of the incident on the day it happened at collection time (Friday 11th April 2025). The incident report form was completed the following Monday (14th April 2025) and the child was off for the two weeks of Easter holidays and did not return until Tuesday 29th April 2025. The parent has read the report form but will not sign it for us. Staff have been verbally reminded that parents must sign accident/incident report forms and be given a copy of the report in a timely manner
Regulation 23 — Safeguarding health, safety and welfare of child
- General Safety: 1. A risk assessment following an incident was not maintained. There was no documentation provided that detailed the actions taken by the service in order to prevent the incident re-occurring. It is acknowledged that a discussion with the co-manager and some written records to include discussion with staff were available which reflected a timeline since the incident
Provider's corrective action:
- Corrective & Preventive Action General Safety: A risk assessment has been completed following the incident. Staff have been verbally told about the importance of recording children as they come in and depart. Staff have also been told about the importance of head counts every 10 minutes as per our Policies and Procedures
Found compliant: Regulation 10, 11, 19, 24, 27, 31.