Regulation 16 in Cavan
Record in Relation to Pre-School Service: 8 non-compliance(s) in the latest reports we read.
An inspection records what inspectors saw on one day; services respond with corrective actions — how to read this.
21 May 2026
Dowra Childcare Service Company Ltd, Dowra · Regulation 16 — Record in relation to pre-school service
- Parents/guardians were informed of any accidents or incidents as evidenced by parents’ signature on records. However, the service did not ensure that parent only had access to the information pertaining to their own child
Provider's corrective action:
- In a written response the Registered provider started:
- A new book has been introduced for accidents and incidents that records one incident at time. We will use this book going forward and parents will only have access to information pertaining to their child
4 March 2026
Busy Bees Toddlers LTD, Cavan · Regulation 16 — Record in relation to pre-school service
- (h) Record books reviewed did not adequately reflect the attendance of each child in attendance in the Baby/Toddler room on the day of inspection. One child present in the Baby/Toddler room was not signed in. Staff advised the inspector that the child was settling in from the week before. However no attendance records were available to reflect the child’s attendance when present in the service. There was evidence that the child was present on 26th and 27th February and 2nd and 3rd March, as sleep records were available indicating this. (i) Review of the staff rosters available demonstrated that inaccurate staff attendance records were maintained. • One staff member rostered to work and present on the day of the inspection had not signed in. Inaccurate records of staff attendance was a non-compliance on the service's most recent inspection, where the registered provider's corrective and preventive actions outlined “staff were informed of this error and asked to sign in\out at all times. Ensure I check on a regular basis that staff records of attendance are being maintained” has not prevented this non-compliance from recurring. • The rosters reviewed demonstrated rostered hours for the registered provider, however there was no written record of the registered provider's working hours on a daily basis. (k) The service did not document details of an incident with a child to ensure that the details were recorded and confirm that the parent was informed. A child had a minor incident in the preschool room, and a staff member applied a cold compress. On discussion with the registered provider and the staff member, it was stated that minor incidents were not recorded and parents were verbally informed. This did not reflect the practice as outlined in the service’s accident and incident policy, which stated “All accidents/incidents, even minor ones are recorded in an accident record sheet, with details on how they are dealt with or treated.” The practice observed on the day did not ensure that details of any accident, injury or incident involving a pre- school child attending the service were recorded, and accurate details were provided to parents to ensure the child’s safety following an incident
Provider's corrective action:
- (h) The child was not on rota on inspection day as they were settling in. An error that has been rectified immediately. Every child will be in the register, whether they are in for 1 or 10 hours going forward. (i) A member of staff failed to sign in on arrival. Registered provider has reminded staff member to ensure they sign in as soon as they arrive. This includes me, the service provider. Who has made a reminder notice for staff to ensure no recurrence of this. (k) Service records every incident in our incident report book. Although this particular child is quite prone to minor incidents as you will see on report attached. We now record all incidents minor or not
23 February 2026
Happy Days Playgroup & Crèche, Mullagh · Regulation 16 — Record in relation to pre-school service
- (1)(i) On the day of the inspection only 2 staff members had signed in. There was no daily sign in record for the remainder of the staff entering and leaving the premises
Provider's corrective action:
- There is now a daily sign in record for all staff entering and leaving the premises. The registered provider will ensure that the sign in record is recorded on a daily basis
17 September 2025
Bright Start, Mullagh · Regulation 16 — Record in relation to pre-school service
- Records reviewed at 10.23am and 11.35am did not adequately reflect the attendance of each child on the day of the inspection. One child present in the ECCE 2 room was not signed in on the service attendance records
Provider's corrective action:
- The register was updated by the end of the preschool day. This was an oversight as the child in attendance came in late. It is not a normal occurrence. After a staff meeting following the inspection, we were all reminded of the importance of updating the registers and regular checks
17 April 2025
Cootehill Community Childcare, Cootehill · Regulation 16 — Record in relation to pre-school service
- • A record of an accident/incident that had occurred in the service did not have the required parental signature. It is acknowledged the incident was relayed to the parent verbally in person. The services policy states “An accident/incident form will be completed and appropriately signed. Parents/guardians will be asked to sign off on the accident /incident report and will receive a copy”
Provider's corrective action:
- The parent was informed verbally by management of the incident on the day it happened at collection time (Friday 11th April 2025). The incident report form was completed the following Monday (14th April 2025) and the child was off for the two weeks of Easter holidays and did not return until Tuesday 29th April 2025. The parent has read the report form but will not sign it for us. Staff have been verbally reminded that parents must sign accident/incident report forms and be given a copy of the report in a timely manner
3 April 2025
Little Ray’s Playgroup, Cootehill · Regulation 16 — Record in relation to pre-school service
- (1) (a) Employment records for the two new staff were not available on file
Provider's corrective action:
- CV’s for two new staff members are now on file. A checklist is now in place for new staff members
12 December 2024
Shercock Child Resource Centre Ltd, Shercock · Regulation 16 — Record in relation to pre-school service
- (1) (a) An employment record for two adults was not unavailable
Provider's corrective action:
- Staff have been asked to update employment records within their CV’s and a copy of both have been added to staff files. All staff cv’s have been checked and updated as necessary
10 July 2024
The Children's House, Cavan · Regulation 16 — Record in relation to pre-school service
- 1. There was evidence in the service that oral anti-biotics had been administered to children in the service at the verbal request of parents without the service having obtained written parental consent and details of the date, time, route and dose of the medication required. Examples of this practice included medication administered in the service on 29/09/2023, 20/10/2023, 21/11/2023, 22/11/2023 and 23/11/2023. 2. Not all medication administration forms maintained in the service were complete as some forms did not include a second staff member’s signature to show that the medication had been appropriately checked and the procedure undertaken by 2 staff members
Provider's corrective action:
- 1. When a child is on antibiotics the first dose is always administered by the parent. Staff continue the administration when the child returns to the service. Written consent to administer medication is obtained on the child’s registration form. If the child becomes unwell while attending, staff can then administer anti febrile medication. Additionally, form 2 is used, this is completed on all occasions noting type of meds dose time and route given, (as per label that must include the child’s name and date) and signed by the parents. However, Form 2 was not used on these two occasions. Staff are always reminded to complete form 2 on all occasions noting type of meds dose time and route given, (as per label) and signed by the parents. 2. Medication is always appropriately given and witnessed just on that occasion the staff member did not sign the form to show they witnessed this. The second consent form other than the daily one will also be filled out. Staff have been reminded to sign as a witness at all times. Summary Comment The registered provider has given assurances that medication will be consented by parents and administration witnessed by two staff members. This has been accepted by the inspectorate. This has addressed the non- compliances in Regulation 16