Regulation 16 in Monaghan
Record in Relation to Pre-School Service: 16 non-compliance(s) in the latest reports we read.
An inspection records what inspectors saw on one day; services respond with corrective actions — how to read this.
10 March 2026
Carrickroe Community Childcare, Emyvale · Regulation 16 — Record in relation to pre-school service
- (k) • Thirty accident / incident forms were reviewed in Preschool Room and 15 had not been signed by the manager in the service and 2 did not have a parental signature. • In the Toddler Room 20 records were reviewed and none were signed by the manager. • In the Baby and Wobbler Room 26 were reviewed and 9 had no managers signature and 1 did not have a parent’s signature
Provider's corrective action:
- (k) All Accident/Incident Report Forms have been updated and completed with Managers/Parent signature. A managers checklist has been developed and will be completed monthly to ensure all documentation is up to date. Staff have been requested to bring the Accident/Incident Report Book to the Manager directly after the incident
4 February 2026
Crafty Kids Ltd, Monaghan · Regulation 16 — Record in relation to pre-school service
- (h) Records reviewed at 11.58am in the Nursery room did not adequately reflect each child's attendance on the day of the inspection. Upon review, the record of attendance book did not have any children signed in on the day, and there was no sign-in or out times for the day before the inspection. It is acknowledged that when the inspector brought this to the staff's attention, the records for the day previous (Monday) and the day of the inspection were completed retrospectively
Provider's corrective action:
- (h) The attendance records for the day prior to the inspection and the day of the inspection were completed immediately when this was brought to the attention of the staff. Staff were reminded of the requirement that each child’s attendance must be recorded daily with accurate sign in and sign out times. The procedure for completing daily attendance records has been reviewed with the staff team to ensure that attendance records are completed in real time throughout the day. The person in charge and room leaders will monitor attendance records daily to ensure they are maintained accurately and in line with regulatory requirements
3 February 2026
Naíonra Eois, Clones · Regulation 16 — Record in relation to pre-school service
- (1)(h) There was a problem with the electronic application in use in the service on the day of inspection and therefore the staff were unable to sign in all of the children with their arrival times and to document their exit times in a contemporaneous manner. There was no alternative method of recording the children’s attendance should there be an issue. (i) The staff rota available on the day of inspection was not reflective of all staff present on the day of inspection. One staff member present was not recorded on the rota. In addition the rota was not dated
Provider's corrective action:
- (h) A roll book has been a dded to each room. In a case where the electronic system is down we can still mark children’s attendance and their times in and out daily. The service will continue to have a roll book available each year. (i) The service has transitioned from a generic annual rota of working hours to a monthly rota system. Each day is now dated. The service will continue staff scheduling monthly
27 January 2026
Tree Tops, Monaghan · Regulation 16 — Record in relation to pre-school service
- (1) (h) The details of the arrival of children attending the Acorn Room each morning were being recorded by a “tick” instead of actual arrival times being recorded. It is acknowledged that the times of the children’s departure from the service were recorded
Provider's corrective action:
- Times children arrive and leave are now recorded on the sheet. Ensure staff are using both arrival and departure times when children are entering and leaving the premises
13 November 2025
Clever Cloggs Full Day Care Nursery Ltd (Annyalla), Castleblayney · Regulation 16 — Record in relation to pre-school service
- (1) (h) Attendance records reviewed at 11 am in the Toddler room did not adequately reflect the attendance of each child on the day of the inspection. One child present in the Toddler room, who arrived at approximately 10am was not signed in on the services' digital attendance records. It is acknowledged that when brought to the attention of the staff in this room, the child was then signed in
Provider's corrective action:
- A staff meeting took place on Friday, 14th November and all staff were in attendance. Regular Staff meetings and management supervision and overseeing of the digital attendance times being checked in on arrival and departure
14 October 2025
Carrickmacross Preschool Playgroup, Carrickmacross · Regulation 16 — Record in relation to pre-school service
- (i)The staff rota present on the day of inspection was inadequate for example it did not specify the hours each staff member worked each day. (k) Four accident / incident forms were reviewed and 3 had not been signed by the manager in the service
Provider's corrective action:
- (i)The registered provider has updated a new staff roster/ staff sheet – it states the ECCE hours worked each day, dated individually and the staff working are clearly visible. The new updated roster sheet has now replaced the old roster sheet. (k)The accident book has been co-signed and all staff were verbally made aware at the staff meeting that the book need to be co-signed immediately. This requirement will be a point of focus during new staff training to ensure
29 September 2025
Dunogue Montessori, Carrickmacross · Regulation 16 — Record in relation to pre-school service
- (1)(i) There was no weekly staff rota available in the service which documented the staff who were rostered to work
Provider's corrective action:
- A Staff Roster has been implemented. The staff roster has been put into a folder with title on the front and has been placed into a display wall mounted holder for weekly use
11 September 2025
Bright Stars Childcare, Castleblayney · Regulation 16 — Record in relation to pre-school service
- The staff rota available for inspection in the service was inadequate: • It did not state the dates the documented shifts pertained to. • Some staff members had 2 different finishing times specified. • Breaktimes and cover were not included on the rota
Provider's corrective action:
- The staff rota has been updated to show the exact hours that are being worked by staff each week everyday Monday – Friday. In addition a staff member is marked as student and the summary at the bottom of the rota shows students are not counted in child- staff ratio nor left unsupervised with the children or to cover breaks
18 July 2025
Tru Beginnings Community Childcare Centre, Emyvale · Regulation 16 — Record in relation to pre-school service
- (1)(i) There was no current staff rota available on the day of inspection. The rota present was dated March 2025 and a subsequent rota presented did not detail the times of the shifts the staff members were working
Provider's corrective action:
- A new updated staff rota was put in place for the next working day following the inspection. The registered provider and manager will ensure the rota is kept up to date and changed as required
30 January 2025
St. Oliver Plunkett’s Community Preschool, Castleblayney · Regulation 16 — Record in relation to pre-school service
- (1)(a) A Curriculum Vitae specifying qualifications and experience was not available for inspection for 3 staff members
Provider's corrective action:
- A Curriculum Vitae has been sought from each relevant employee together with an allocated timeframe and submitted to Management. A Curriculum Vitae requirement has been added to Staff Files Form which must be all present prior to commencement of employment
15 January 2025
Daisy Chain Childcare, Carrickmacross · Regulation 16 — Record in relation to pre-school service
- (1) (a) An employment record for one adult was unavailable
Provider's corrective action:
- Employment record obtained. Regular checks of staff files
17 October 2024
Wee Drummers Preschool, Drum · Regulation 16 — Record in relation to pre-school service
- (i)There was no written staff rota available for inspection
Provider's corrective action:
- (i) (i) A new typed rota is now displayed in the preschool room. The staff rota will be signed off each day. This action has been implemented and is monitored by the service manager
2 September 2024
Doohamlet Childcare Ltd, Castleblayney · Regulation 16 — Record in relation to pre-school service
- (i) There was no current staff rota available, documenting the staff on duty. The rota available was from the previous academic year and not dated
Provider's corrective action:
- Following on from inspection, the rota was changed to reflect staff attendance and absence. The childcare staff rota has been changed and is displayed on a weekly basis, to reflect staff attendances/ absences. Rota is updated every Friday going forward
5 June 2024
Riverbank Community Childcare CLG, Emyvale · Regulation 16 — Record in relation to pre-school service
- (1) (i) The service rota was not reflective of all staff present on the day of inspection or for the documented week as the person in charge and deputy were not on the rota
Provider's corrective action:
- (1)(i) All staff have been added to the rota including management. Continue to include all staff on the service rota that are in the setting in the operational times/days
12 April 2024
Iontas Childcare, Castleblayney · Regulation 16 — Record in relation to pre-school service
- 1. In the Toddler Room, 2 accident/incident forms reviewed were not fully completed as they did not contain the signatures of the staff member or person in charge
Provider's corrective action:
- 1. Full completion of documentation has been addressed at staff meeting on the 16/04/24, as a result staff are aware that all signatures are required following an accident/incident. The room leader is responsible for ensuring staff fully complete documentation and it will also be regularly checked by the manager
27 March 2024
Fingers & Toes Community Childcare & Education Centre, Castleblayney · Regulation 16 — Record in relation to pre-school service
- (k)Ten accident and Incident forms reviewed in the Toddler and Family Rooms were incomplete. For example; • 10 forms did not contain a manager’s signature to confirm that they had reviewed the incidents, • 3 out of the 10 forms reviewed did not have a parent signature indicating that the parents had been informed about the incident. • 3 out of the 10 forms did not include a signature of the staff member who was present at the time of the incident
Provider's corrective action:
- All staff have been made are aware that the room leaders must sign the manager signature on these forms. If the parent does not collect the child, a picture of form will be sent home through the service electronic application (app). All staff are reminded of their duty to ensure they sign the forms which are completed. Additional staff training on doing accident reports on the electronic application is being provided as these forms will go straight to parents and they sign will them. It is automatically saved onto the app. Summary Comment The registered providers response is accepted, and the non-compliance has been addressed. This will be for review at the next inspection