Inspection of 26 March 2025 — Inspection Report
Regulation 9 — Management and recruitment
- (2) The inspector reviewed eight files including an external contracted person. (a)(b) While it is acknowledged that references were available for six staff members, two of these required validation and a seventh staff member required references. (d) While it is acknowledged that police vetting was available for two adults who had lived outside the jurisdiction for more than six months, records were not available to demonstrate if police vetting was required for two adults
Provider's corrective action:
- (a)(b) The registered provider stated that the two references had been verbally validated at the beginning of employment, but these are now documented. The additional reference was received and validated. (d) Documents submitted by the registered provider demonstrated that police vetting was not required for one adult and they stated the second adult does not work in the service any longer. The registered provider stated that management would ensure that all documentation required will be in place prior to an new staff member commencing employment
Regulation 16 — Record in relation to pre-school service
- (j) The inspector reviewed a sample of four medication administration forms dated from the 8th of January 2024 to the 3rd of March 2025. It was noted that these forms were not fully completed as per the services policy; for example, the dates, written parental permission, and staff signature were not included on the forms. The registered provider stated that communication with parents was verbal or on a messaging application. (k) The service did not follow the accident and incident policy regarding the recording of these events. Through discussion, a staff member stated that minor accidents and incidents were not formally recorded in the services accident and incident book. The last record was dated the 4th of November 2019. They said that an account of the accident or incident was noted in the child's file, and a text message was sent to the parent via the online application the service uses to communicate with parents. This practice was not in line with the services policy, which stated that the accident and incident book would be completed, counter signed by the manager and shared with the parent on their arrival
Provider's corrective action:
- (j)(k) The registered provider stated that administration of medication records and accident and incident forms were reviewed to include the accurate information and relevant signatures. During a staff meeting correct recording procedures were discussed and staff were reminded of this practice
Regulation 26 — Fire safety measures
- (a) While it is acknowledged that staff verbally confirmed that fire drills were carried out monthly, there were no written records of fire drills carried out since 21st October 2024
Provider's corrective action:
- The registered provider stated that the practice of recording fire drills will recommence
Found compliant: Regulation 11, 15, 20, 25, 28.