# Pixie Garden Creche, Gort — inspection reports and findings

> Pixie Garden Creche (Gort, Co. Galway): what Tusla inspections found — 4 published inspection(s), non-compliances and the provider's corrective actions.

## Pixie Garden Creche

Sessional · 2 - 6 Years · Gort, Galway · Tusla ID **TU2018GY508** · Not Registered - Closed since 11 June 2024

An inspection records what inspectors saw **on one day**; services respond with corrective actions — [how to read this](/methodology.md).

#### Inspection of 14 October 2024 — Inspection Report

Full report (PDF, Tusla)

**Immediate action notice.** The inspection focused on an examination of compliance under regulations 9, 11, 15, 16 & 23, however, on inspection additional non-compliance which posed a risk was identified under Regulation 8. These findings are outlined within the relevant regulations within this report.

##### Regulation 9 — Management and recruitment

- There was no person in charge when the inspection team arrived at the service. The person in charge which was the manager or the deputy person in charge which was the registered provider were not on the premises. The staff members present stated they were unsure as to who was in charge in the absence of the named persons above. A staff member contacted the manager of the service and she arrived to facilitate the inspection, within 15 minutes. (c ) The service did not clearly set out the roles of authority and accountability in the service. On the day of inspection, the registered provider had not appointed an alternative person in charge in the absence of both the designated person and the deputy. On the day of inspection, the registered provider did not ensure that there was a staff file for all staff members working on the premises. Only 2 of the 8 staff files required were available. The registered provider submitted a copy of the 6 outstanding staff files via email on the 27th of June 2024. (2) (a)(b) Two written and appropriately validated references from their most recent employer or a reputable source were not available for six adults working in the service (d) While police vetting was available for 2 adults that had lived in a state outside of Ireland for more than 6 months, a certified copy from a reputable source was not provided in english. Vetting documents provided in a language other than english or Irish must be translated by a reputable source of translation. (4) Evidence of a childcare award in Early Childhood Care and Education at level 5 on the National Qualifications Framework was not available for 3 of the 7 adults working directly with children

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 11 — Staffing levels

- The inspection team were unable to determine if the adult child ratio was maintained at all times during the operation of the service as a staff roster was not maintained on a daily basis. There was a roster was available for the week of 3rd June 2024. However, an incomplete roster was presented for the week of the 10th of June 2024 and no roster was available for the weeks commencing 17th June and 24th June. Therefore, it cannot be determined if the adult child ratio was adhered to for these weeks

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 15 — Record of pre-school child

- (1) A record in writing (registration form) for each child attending the service was not maintained by the registered provider. This posed a risk to the health and safety of the children attending in the event of an emerging. • There were 28 preschool children recorded as attending the service on the children’s attendance roster during the week of the inspection and only 13 of the 28 registration records were available in the service. • Of the 17 children present on the day of inspection, records were not available for 7 of the 17 children in attendance. Of 13 records available, the following was noted: (a) The name and date of birth of the child was incorrectly recorded for one child, the date recorded stated the child was 4 months old, when the child was older. The manager was aware of this error but had not corrected the mistake. (b) The date on which the child first attended the service; was not recorded on 8 of the 13 registers reviewed. (c) The date on which the child ceased to attend the service; was only available on 1 form reviewed, this question was not an option on the other 12 form reviewed. (e) Who had authorisation for the collection of a child was not recorded in 11 of the 13 forms available. (f) Details of any illness, disability, allergy or special need of the child, together with all the information relevant to the provision of special care or attention was not recorded in 1 form. (g) The name and telephone number of the child’s registered medical practitioner was not recorded in 5 forms. (h) Record of immunisations, if any, received by the child was not recorded in 4 forms. (i) Written parental consent for appropriate medical treatment of the child in the event of an emergency was not recorded in 12 of the 13 forms
- Records were not available for each child attending the service and therefore not available: - to parents for their own child. - not available to staff who were caring for these children. - not available to the inspection team during the inspection (4) All records were not retained for the required period of 2 years from the date on which the child ceases to attends the service

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 16 — Record in relation to pre-school service

- (h) While it is acknowledged that daily attendance records were available, the information being recorded was not clear and accurate at times. 1. Children’s full name were not accurately recorded on 7 occasions, only the child’s first name was recorded on the daily attendance sheet. 2. The date in which a child was proposed to cease attending the service had been pre recorded into the daily attendance book. The record had not been amended for children who left prior to this date. 3. Four children were noted to have a line through their name in the attendance book, which indicated that they had left the service, but their attendance was being recorded on a daily basis. (i) A staff roster was not maintained on a daily basis. There was a roster was available for the week of 3rd June 2024. However, an incomplete roster was presented for the week of the 10th of June 2024 and no roster was available for the 2 weeks commencing the 17th of June and 24th June. Therefore, it cannot be determined if the adult child ratio was adhered to for these weeks

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address this findings

##### Regulation 23 — Safeguarding health, safety and welfare of child

- Infection Control: 1. The nappy changing area was used to store items such as children’s personal items and folders and books ,this posed a risk of cross infection. 2. The nappy changing table and mat had evidence of dirt and dust , which posed a risk if cross infection. 3. The staff toilet was used to store cleaning equipment (mop and bucket) and library books on a window ledge and this posed a risk of cross infection. 4. The nappy disposal unit in the nappy changing area was foot pedalled but it was not air tight or sealable which posed a risk of cross infection. 5. Nappy cream in use was not labelled for individual children. Which posed a risk of cross infection. 6. The air vents in the nappy changing area and the room that was used as a rest area were noted to have a buildup of dust and particles and posed a risk of infection. All of the above non compliances were highlighted in the previous inspection report dated the 25/05/22. The registered provider stated in their response that they had addressed the non-compliances. However, the actions taken had not addressed these issues. Action submitted by the Registered Provider
- The registered provider had not informed the Early Years Inspectorate that they were operating outside of their registration status. The service is registered and insured to operate from 8.30am to 6.30pm, Monday to Friday for children aged between 2 and 6 years of age with a maximum of 24 children at any given time and the total number of staff employed is 3. 1. Following a review of the children attendance records for the weeks commencing 20th and 27th May 2024, it was noted that up to 32 children were attending the service on both weeks, which was in excess of the maximum of 24 children allowed

- Infection Control: 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address this findings

#### Inspection of 25 June 2024 — Inspection Report

Full report (PDF, Tusla)

**Immediate action notice.** The inspection focused on an examination of compliance under regulations 9, 11, 15, 16 & 23, however, on inspection additional non-compliance which posed a risk was identified under Regulation 8. These findings are outlined within the relevant regulations within this report.

##### Regulation 9 — Management and recruitment

- There was no person in charge when the inspection team arrived at the service. The person in charge which was the manager or the deputy person in charge which was the registered provider were not on the premises. The staff members present stated they were unsure as to who was in charge in the absence of the named persons above. A staff member contacted the manager of the service and she arrived to facilitate the inspection, within 15 minutes. (c ) The service did not clearly set out the roles of authority and accountability in the service. On the day of inspection, the registered provider had not appointed an alternative person in charge in the absence of both the designated person and the deputy. On the day of inspection, the registered provider did not ensure that there was a staff file for all staff members working on the premises. Only 2 of the 8 staff files required were available. The registered provider submitted a copy of the 6 outstanding staff files via email on the 27th of June 2024. (2) (a)(b) Two written and appropriately validated references from their most recent employer or a reputable source were not available for six adults working in the service (d) While police vetting was available for 2 adults that had lived in a state outside of Ireland for more than 6 months, a certified copy from a reputable source was not provided in english. Vetting documents provided in a language other than english or Irish must be translated by a reputable source of translation. (4) Evidence of a childcare award in Early Childhood Care and Education at level 5 on the National Qualifications Framework was not available for 3 of the 7 adults working directly with children

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 11 — Staffing levels

- The inspection team were unable to determine if the adult child ratio was maintained at all times during the operation of the service as a staff roster was not maintained on a daily basis. There was a roster was available for the week of 3rd June 2024. However, an incomplete roster was presented for the week of the 10th of June 2024 and no roster was available for the weeks commencing 17th June and 24th June. Therefore, it cannot be determined if the adult child ratio was adhered to for these weeks

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 15 — Record of pre-school child

- (1) A record in writing (registration form) for each child attending the service was not maintained by the registered provider. This posed a risk to the health and safety of the children attending in the event of an emerging. • There were 28 preschool children recorded as attending the service on the children’s attendance roster during the week of the inspection and only 13 of the 28 registration records were available in the service. • Of the 17 children present on the day of inspection, records were not available for 7 of the 17 children in attendance. Of 13 records available, the following was noted: (a) The name and date of birth of the child was incorrectly recorded for one child, the date recorded stated the child was 4 months old, when the child was older. The manager was aware of this error but had not corrected the mistake. (b) The date on which the child first attended the service; was not recorded on 8 of the 13 registers reviewed. (c) The date on which the child ceased to attend the service; was only available on 1 form reviewed, this question was not an option on the other 12 form reviewed. (e) Who had authorisation for the collection of a child was not recorded in 11 of the 13 forms available. (f) Details of any illness, disability, allergy or special need of the child, together with all the information relevant to the provision of special care or attention was not recorded in 1 form. (g) The name and telephone number of the child’s registered medical practitioner was not recorded in 5 forms. (h) Record of immunisations, if any, received by the child was not recorded in 4 forms. (i) Written parental consent for appropriate medical treatment of the child in the event of an emergency was not recorded in 12 of the 13 forms
- Records were not available for each child attending the service and therefore not available: - to parents for their own child. - not available to staff who were caring for these children. - not available to the inspection team during the inspection (4) All records were not retained for the required period of 2 years from the date on which the child ceases to attends the service

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address the findings

##### Regulation 16 — Record in relation to pre-school service

- (h) While it is acknowledged that daily attendance records were available, the information being recorded was not clear and accurate at times. 1. Children’s full name were not accurately recorded on 7 occasions, only the child’s first name was recorded on the daily attendance sheet. 2. The date in which a child was proposed to cease attending the service had been pre recorded into the daily attendance book. The record had not been amended for children who left prior to this date. 3. Four children were noted to have a line through their name in the attendance book, which indicated that they had left the service, but their attendance was being recorded on a daily basis. (i) A staff roster was not maintained on a daily basis. There was a roster was available for the week of 3rd June 2024. However, an incomplete roster was presented for the week of the 10th of June 2024 and no roster was available for the 2 weeks commencing the 17th of June and 24th June. Therefore, it cannot be determined if the adult child ratio was adhered to for these weeks

- 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address this findings

##### Regulation 23 — Safeguarding health, safety and welfare of child

- Infection Control: 1. The nappy changing area was used to store items such as children’s personal items and folders and books ,this posed a risk of cross infection. 2. The nappy changing table and mat had evidence of dirt and dust , which posed a risk if cross infection. 3. The staff toilet was used to store cleaning equipment (mop and bucket) and library books on a window ledge and this posed a risk of cross infection. 4. The nappy disposal unit in the nappy changing area was foot pedalled but it was not air tight or sealable which posed a risk of cross infection. 5. Nappy cream in use was not labelled for individual children. Which posed a risk of cross infection. 6. The air vents in the nappy changing area and the room that was used as a rest area were noted to have a buildup of dust and particles and posed a risk of infection. All of the above non compliances were highlighted in the previous inspection report dated the 25/05/22. The registered provider stated in their response that they had addressed the non-compliances. However, the actions taken had not addressed these issues. Action submitted by the Registered Provider
- The registered provider had not informed the Early Years Inspectorate that they were operating outside of their registration status. The service is registered and insured to operate from 8.30am to 6.30pm, Monday to Friday for children aged between 2 and 6 years of age with a maximum of 24 children at any given time and the total number of staff employed is 3. 1. Following a review of the children attendance records for the weeks commencing 20th and 27th May 2024, it was noted that up to 32 children were attending the service on both weeks, which was in excess of the maximum of 24 children allowed

- Infection Control: 09/09/2024 The registered provider’s response did not contain any corrective or preventive actions to address this findings

#### Inspection of 25 May 2022 — Inspection Report

Full report (PDF, Tusla)

##### Regulation 8 — Notification of change of circumstances

- : The service is registered and insured to operate from 8.30am to 6.30pm, Monday to Friday for children aged between 2 and 6 years of age. The total number of children to attend the service is 24 pre-school children and the total number of staff employed is 3. 1. On the day of inspection, the inspectors were informed a young child aged 1 year 9 months was in attendance. The service is registered for aged Years Services) (Amendment) Regulations 2016 REF: EYIRIRFDC02-2017: Version 12: Mar 2021 1.0 TUSLA REGULATORY INSPECTION REPORT Additional Significant Risk(s) to Children Additional Significant Risk Identified

##### Regulation 16 — Record in Relation to Pre-School Service

- : (k) The service did not maintain an accurate record of the daily attendance of each child attending the service. The time of arrival and departure for each child was not recorded on a daily basis. (l) Details of a staff roster was not maintained on a daily basis. It did not include when staff took their breaks

- submitted by the Registered Provider Corrective and Preventive Action The registered provider stated the following at a regulatory compliance meeting held in the 14/09/20202 1. A daily attendance record is now being maintained detailing the time of arrival and time of departure of each child attending the service. 2. A change of circumstances application will be made to change the hours of operation from 08.30 am to 08.00am and to state the number of staff employed. EVIDENCE SUBMITTED Photograph of the record being maintained. Summary Comment The actions taken by the registered provider address the non-compliance identified. Additional Significant Risk(s) to Children Additional Significant Risk Identified

##### Regulation 29 — Premises

- : (c) Adequate ventilated was not provided in the Toddler room. There was no means of natural or mechanical ventilation to an external source

- submitted by the Registered Provider Corrective and Preventive Action The registered provider stated the following at a regulatory compliance meeting held in the 14/09/20202 Years Services) (Amendment) Regulations 2016 REF: EYIRIRFDC02-2017: Version 12: Mar 2021 1.0 TUSLA REGULATORY INSPECTION REPORT Additional Significant Risk(s) to Children Additional Significant Risk Identified

Found compliant: Regulation 9, 11, 19, 23, 25, 26.

### Earlier inspections

- 21 July 2021 — Inspection Report · PDF

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Página: https://creche-inspection-reports.pages.dev/creche/pixie-garden-creche-gort/
Fonte: Tusla Early Years Inspectorate
Recolha: 2026-09-11