Inspection of 19 November 2024 — Inspection Report
Regulation 16 — Record in relation to pre-school service
- (k) On review of eight accident and incident forms information was missing as follows: • Date of birth of the child was missing on four forms. • The date of the parent’s signature was missing from three forms. • The signature and date of signature of manager was missing on five forms
Provider's corrective action:
- (k) Corrective Action: Immediately after the Inspection; • The Service purchased new Accident & Incident Books. Their aim is to have a book in each class for ready access. However, the layout of the forms in new Acciden & Incident Books is slightly different to the old Accident and Incident forms and therefore it was decided to hold off on putting new books into the classes until training took place (Status: completed 21 November 2024). • Between the time that the Tusla Inspection took place and the receipt of the Tusla Inspection report on 13/12/24, the service placed particular emphasis and attention on the management of our Accident and Incident system and initiated daily manager checks of the Accident & Incident Book from 25 November 2024 for the weeks commencing 25 November, 2 December, 9 December and 16 December 2024. This also allowed us to identify particular areas of weakness. • From week commencing 16 December 2024, a new Accident & Incident Book was placed in each class, to allow for ready access by staff when needed (Status: completed 16 December 2024). • A sample Accident & Incident form was completed, with notes highlighting where particular care was needed when filling in the form. This sample form was used for training on 19 December 2024 and was stapled into the front of the Accident & Incident Book for continuous ease of reference by staff. (Status: completed 19 December 2024). • Signage was placed in each class to act as a reminder/prompt to staff about ensuring all required data filled in. (Status: Completed 19 December 2024). • Staff in-house training took place on 19 December 2024 where each staff member was shown how to fill in the form, the importance of each field of information, the need to ensure that date of birth is filled in for the child as the form is being filled out and that all relevant parties sign off and date the form on the day of the accident/incident. Staff signed and dated the Sign off sheet confirming they had received this training. (Status: Completed 19 December 2024). (k) Preventive Action: • The manager, and in their absence the deputy manager, will carry out daily and weekly checks of the Accident and Incident Book, to make sure that the forms are being fully completed and accurately (Status: Ongoing) • The service has raised internal awareness of our Accident and Incident Reporting and Management by making it an actionable area on our Core Funding Quality and Inclusive Practical Plan (QIPP). We submitted our QIPP on 12 December 2024 and as part of our QIPP we will: Focus on the role of the manager in ensuring that o ALL accident & incident forms are completed 100% correctly. o ALL parents sign and date the accident & incident forms on day of accident/incident. o ALL sheets are signed off by manager or in her absence deputy manager. o Training will be initiated with staff immediately if it is found in the course of daily inspection that any of the above are not being achieved. (Status: Ongoing) • The Accident and Incident Policy was reviewed and redistributed to staff. The service will continue to review the policy as part of our QIPP. (Status: Ongoing but bulk of review will be carried out during January 2025)
Found compliant: Regulation 9, 11, 19, 23, 25, 26.