Immediate action notice. • Information submitted to Tusla on the 02 October 2024 informed the inspection. • An immediate action notice in respect of
Regulation 9 — Management and recruitment
A Garda vetting disclosure was not available in respect of one staff member who had commenced employment in the service recently. An immediate action notice in respect of Regulation 9 Management and Recruitment (2)(c) Garda Vetting was issued to the registered provider
There was no evidence of training undertaken by staff in the Child Care Act 1991 (Early Years Services) Regulations 2016 and Childcare Act 1991 (Early Years Services) (Amendment) Regulations 2016
Provider's corrective action:
An application for Garda Vetting was immediately made to Early Childhood Ireland on the date of inspection. The staff member did not have access to the children and a replacement staff member was allocated to the room to maintain ratios. The staff members Garda Vetting has since been obtained in respect of one employee and placed in her file. An updated induction checklist is in use to ensure all paperwork is obtained before a staff member commences work. No person will commence work until all vetting/police clearance is obtained
Following feedback from the inspectors during the most recent inspection, management will be including the Quality and Regulatory Framework (QRF) training in our staff induction process moving forward. In line with the inspectors' recommendations, management will ensure that all staff complete the QRF training modules within a 6-month time frame. This proactive approach will further enhance our compliance and demonstrate our commitment to exceeding regulatory standards. Management will monitor this by checking in on progress at one month, three months and 6 monthly probation meetings
Regulation 10 — Policies, procedures etc. of pre-school service
The staff supervision policy did not state what records will be kept for supervision, where the records will be stored and how long they will be kept for
Provider's corrective action:
The employee support and supervision policy has been updated to include specific provisions on what supervision records will be kept, where they will be stored, and how long they will be retained. Management will monitor compliance with the updated policy by conducting internal audits and reviewing supervision documentation yearly
Regulation 16 — Record in relation to pre-school service
An analysis of a recently appointed staff member curriculum vitae indicated long gaps in their employment history. The service was unable to demonstrate that the regulatory requirements under regulation (9)(2)(d) were met. (k) Insufficient details were noted on the incident form completed on the 17 May 2024 as it did have not contain the specific details outlined in the services accident and incident book and signed by management
Provider's corrective action:
An updated Curriculum Vitae had been obtained in which all employment history is present as is required by Regulation 16. Management will ensure all future curriculum vitae do not contain any gaps in employment longer than 6 months or ensure the staff member can explain any gaps that are present and document it. Management communicated the importance of updated curriculum vitae to all relevant management and HR employees. This is also noted on our new employee induction checklist
An updated incident report has been filled out, signed and dated by the parent and manager. Management conducted a mandatory refresher training for all staff members on the proper procedures for completing incident forms. Training included: o How to document incidents with sufficient detail o Specific requirements as outlined in the service’s accident and incident book o The importance of timely management and parental sign-off Management will conduct weekly audits on the records, to ensure all incident/accident reports contain all relevant information and are filled out and signed on the day an incident has taken place
Regulation 23 — Safeguarding health, safety and welfare of child
General Safety: There was no child proof lock on the low-level fridge storing temperature reducing medications in the main office. Action submitted by the Registered Provider
Provider's corrective action:
General Safety: A childproof lock was immediately installed on the low-level fridge in the main office to ensure that children cannot access medications stored inside. The daily risk checklist for managers and Health and Safety Officers has been updated to include a mandatory check of all fridges and cupboards used to store medications and other potentially harmful substances. This ensures that all storage areas are secured with childproof locks and are compliant with safety requirements
Found compliant: Regulation 11, 19, 25, 27, 28, 32.